HP Photosmart 7520 User Manual

							Before turning the ECM setting off, consider the following. If you turn ECM off:
•The quality and transmission speed of faxes you send and receive are affected.
•The Fax Speed is automatically set to Medium.
•You can no longer send or receive faxes in color.
To change the ECM setting from the control panel
1.From the Home screen, touch Settings.
2.Touch Fax Setup, and then select Advanced Fax Setup.
3.Select Error Correction Mode.
4.Select On or Off.
Receive a fax
You can receive faxes automatically or manually. If you turn off the Auto Answer option, you must receive faxes
manually. If you turn on the Auto Answer option (the default setting), the printer automatically answers incoming
calls and receives faxes after the number of rings that are specified by the Rings to Answer setting. (The default
Rings to Answer setting is five rings.)
If you receive a Legal-size or larger fax and the printer is not currently set to use Legal-size paper, the printer
reduces the fax so that it fits on the paper that is loaded. If you have disabled the Automatic Reduction feature,
the printer prints the fax on two pages.
NOTE:If you are copying a document when a fax arrives, the fax is stored in the printer memory until the
copying finishes. This can reduce the number of fax pages stored in memory.
•Receive a fax manually
•Set up backup fax
•Reprint received faxes from memory
•Forward faxes to another number
•Set the paper size for received faxes
•Set automatic reduction for incoming faxes
•Block unwanted fax numbers
Receive a fax manually
When you are on the phone, the person you are speaking with can send you a fax while you are still connected.
This is referred to as manual faxing. Use the instructions in this section to receive a manual fax.
NOTE:You can pick up the handset to talk or listen for fax tones.
You can receive faxes manually from a phone that is:
•Directly connected to the printer (on the 2-EXT port)
•On the same phone line, but not directly connected to the printer
To receive a fax manually
1.Make sure the printer is turned on and you have paper loaded in the main tray.
2.Remove any originals from the document feeder tray.
3.Set the Rings to Answer setting to a high number to allow you to answer the incoming call before the
printer answers. Or, turn off the Auto Answer setting so that the printer does not automatically answer
incoming calls.
4.If you are currently on the phone with the sender, instruct the sender to press Start on their fax machine.
5.When you hear fax tones from a sending fax machine, do the following:
a.Touch Fax, and then select Receive Fax Manually.
b. After the printer begins to receive the fax, you can hang up the phone or remain on the line. The
phone line is silent during fax transmission.
Receive a fax 29 
						

							Set up backup fax
Depending on your preference and security requirements, you can set up the printer to store all the faxes it
receives, only the faxes it receives while the printer is in an error condition, or none of the faxes it receives.
The following backup fax modes are available:
OnThe default setting. When Backup Fax Reception is On, the printer stores all received faxes inmemory. This enables you to reprint up to eight of the most recently printed faxes if they are stillsaved in memory.
NOTE: 1When printer memory is low, it overwrites the oldest, printed faxes as it receives newfaxes. If the memory becomes full of unprinted faxes, the printer stops answering incoming faxcalls.
NOTE: 2If you receive a fax that is too large, such as a very detailed color photo, it might notbe stored in memory due to memory limitations.
On Error OnlyCauses the printer to store faxes in memory only if an error condition exists that prevents theprinter from printing the faxes (for example, if the printer runs out of paper). The printercontinues to store incoming faxes as long as there is memory available. (If the memory becomesfull, the printer stops answering incoming fax calls.) When the error condition is resolved, thefaxes stored in memory print automatically, and then they are deleted from memory.
OffFaxes are never stored in memory. For example, you might want to turn off Backup FaxReception for security purposes. If an error condition occurs that prevents the printer fromprinting (for example, the printer runs out of paper), the printer stops answering incoming faxcalls.
NOTE:If Backup Fax Reception is enabled and you turn the printer off, all faxes stored in memory are
deleted, including any unprinted faxes that you might have received while the printer was in an error
condition. You must contact the senders to ask them to resend any unprinted faxes. For a list of the faxes you
have received, print the Fax Log. The Fax Log is not deleted when the printer is turned off.
To set Backup Fax Reception from the printer control panel
1.From the Home screen, touch Settings.
2.Touch Fax Setup, and then select Advanced Fax Setup.
3.Touch Backup Fax Reception.
4.Touch On, On Error Only, or Off.
Reprint received faxes from memory
If you set the Backup Fax Reception mode to On, the received faxes are stored in memory, whether the printer
has an error condition or not.
NOTE:After the memory becomes full, the oldest, printed faxes are overwritten as new faxes are received. If
all the stored faxes are unprinted, the printer does not receive any fax calls until you print or delete the faxes
from memory. You might also want to delete the faxes in memory for security or privacy purposes.
Depending on the sizes of the faxes in memory, you can reprint up to eight of the most recently printed faxes, if
they are still in memory. For example, you might need to reprint your faxes if you lost the copy of your last
printout.
To reprint faxes in memory from the printer control panel
1.Make sure you have paper loaded in the main tray. For more information, see Load media.
2.From the Home screen, touch the Fax icon.
3.Touch Settings, touch Fax Tools, and then select Reprint Faxes in Memory.
The faxes are printed in the reverse order from which they were received with the most recently received
fax printed first, and so on.
4.If you want to stop reprinting the faxes in memory, touch Cancel.
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							Forward faxes to another number
You can set up the printer to forward your faxes to another fax number. A received color fax is forwarded in black
and white.
HP recommends that you verify the number you are forwarding to is a working fax line. Send a test fax to make
sure the fax machine is able to receive your forwarded faxes.
To forward faxes from the printer control panel
1.From the Home screen, touch Settings.
2.Touch Fax Setup, and then select Advanced Fax Setup.
3.Touch Fax Forwarding.
4.Touch On (Print and Forward) to print and forward the fax, or select On (Forward) to forward the fax.
NOTE:If the printer is not able to forward the fax to the designated fax machine (for example, if it is not
turned on), the printer prints the fax. If you set up the printer to print error reports for received faxes, it
also prints an error report.
5.At the prompt, enter the number of the fax machine intended to receive the forwarded faxes, and then touch
Done. Enter the required information for each of the following prompts: start date, start time, end date, and
end time.
6.Fax forwarding is activated. Touch OK to confirm.
If the printer loses power when fax forwarding is set up, it saves the fax forwarding setting and phone
number. When the power is restored to the printer, the fax forwarding setting is still On.
NOTE:You can cancel fax forwarding by selecting Off from the Fax Forwarding menu.
Set the paper size for received faxes
You can select the paper size for received faxes. The paper size you select should match what is loaded in your
main tray. Faxes can be printed on Letter, A4, or Legal paper only.
NOTE:If an incorrect paper size is loaded in the main tray when you receive a fax, the fax does not print and
an error message appears on the display. Load Letter, A4, or Legal paper, and then touch OK to print the fax.
To set the paper size for received faxes from the printer control panel
1.From the Home screen, touch Settings.
2.Touch Fax Setup, and then select Basic Fax Setup.
3.Touch Fax Paper Size, and then select an option.
Set automatic reduction for incoming faxes
The Automatic Reduction setting determines what the printer does if it receives a fax that is too large for the
default paper size. This setting is turned on by default, so the image of the incoming fax is reduced to fit on one
page, if possible. If this feature is turned off, information that does not fit on the first page is printed on a second
page. Automatic Reduction is useful when you receive a Legal-size fax and Letter-size paper is loaded in the
main tray.
To set automatic reduction from the printer control panel
1.From the Home screen, touch Settings.
2.Touch Fax Setup, and then select Advanced Fax Setup.
3.Touch Automatic Reduction, and then select On or Off.
Block unwanted fax numbers
If you subscribe to a caller ID service through your phone provider, you can block specific fax numbers so the
printer does not print faxes received from those numbers. When an incoming fax call is received, the printer
compares the number to the list of junk fax numbers to determine if the call should be blocked. If the number
Receive a fax 31 
						

							matches a number in the blocked fax numbers list, the fax is not printed. (The maximum number of fax numbers
you can block varies by model.)
NOTE: 1This feature is not supported in all countries/regions. If it is not supported in your country/region,
Junk Fax Blocker does not appear in the Fax Options or Fax Settings menu.
NOTE: 2If no phone numbers are added in the Caller ID list, it is assumed that you are not subscribed to a
Caller ID service.
•Add numbers to the junk fax list
•Remove numbers from the junk fax list
•Print a Junk Fax Report
Add numbers to the junk fax list
You can block specific numbers by adding them to the junk fax list.
To add a number to the junk fax list
1.From the Home screen, touch Settings.
2.Touch Fax Setup, and then select Basic Fax Setup.
3.Touch Junk Fax Blocker.
4.A message appears stating that Caller ID is required to block junk faxes. Touch OK to continue.
5.Touch Add Numbers.
6.To select a fax number to block from the caller ID list, touch Select from Caller ID History.
- or -
To manually enter a fax number to block, touch Enter new number.
7.After entering a fax number to block, touch Done.
NOTE:Make sure you enter the fax number as it appears on the control panel display, and not the fax
number that appears on the fax header of the received fax, as these numbers can be different.
Remove numbers from the junk fax list
If you no longer want to block a fax number, you can remove a number from your junk fax list.
To remove numbers from the list of junk fax numbers
1.From the Home screen, touch Settings.
2.Touch Fax Setup, and then touch Basic Fax Setup.
3.Touch Junk Fax Blocker.
4.Touch Remove Numbers.
5.Touch the number you want to remove, and then touch OK.
Print a Junk Fax Report
Use the following procedure to print a list of blocked junk fax numbers.
To print a Junk Fax Report
1.From the Home screen, touch Settings.
2.Touch Fax Setup, and then touch Basic Fax Setup.
3.Touch Junk Fax Blocker.
4.Touch Print Reports, and then touch Junk Fax List.
Set up speed-dial entries
You can set up frequently used fax numbers as speed-dial entries. This lets you dial those numbers quickly by
using the printer’s control panel.
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							TIP:In addition to creating and managing speed-dial entries from the printer’s control panel, you can also
use tools available on your computer, such as the HP software included with the printer and the printer’s
embedded web server (EWS).
This section contains the following topics:
•Set up and change speed-dial entries
•Delete speed-dial entries
•Print a list of speed-dial entries
Set up and change speed-dial entries
You can store fax numbers as speed-dial entries.
To set up speed-dial entries
1.From the Home screen, touch Settings.
2.Touch Fax Setup, and then select Speed Dial Setup.
3.Touch Add/Edit Speed Dial, and then touch an unused entry number.
4.Type the fax number and a name, and then touch Next.
NOTE:Be sure to include any pauses or other required numbers, such as an area code, an access
code for numbers outside a PBX system (usually a 9 or 0), or a long-distance prefix.
5.Verify the information, and then touch OK.
To change speed-dial entries
1.From the Home screen, touch Settings.
2.Touch Fax Setup, and then select Speed Dial Setup.
3.Touch Add/Edit Speed Dial.
4.Make your changes in the fax number or the name, and then touch Next.
NOTE:Be sure to include any pauses or other required numbers, such as an area code, an access
code for numbers outside a PBX system (usually a 9 or 0), or a long-distance prefix.
Delete speed-dial entries
To delete speed-dial entries, complete the following steps:
1.From the Home screen, touch Settings.
2.Touch Fax Setup, and then touch Speed Dial Setup.
3.Touch Delete Speed Dial, touch the entry you want to delete, and then touch Delete to confirm.
Print a list of speed-dial entries
To print a list of all of the speed-dial entries that have been set up, complete the following steps:
1.Load paper in the tray. For more information, see Load media.
2.From the Home screen, touch Settings.
3.Touch Fax Setup, and then touch Speed Dial Setup.
4.Touch Print Speed Dial List.
Change fax settings
After completing the steps in the getting started guide that came with the printer, use the following steps to
change the initial settings or to configure other options for faxing.
•Configure the fax header
•Set the answer mode (Auto answer)
•Set the number of rings before answering
Change fax settings 33 
						

							•Change the answer ring pattern for distinctive ring
•Set the dial type
•Set the redial options
•Set the fax speed
•Set the fax sound volume
Configure the fax header
The fax header prints your name and fax number on the top of every fax you send. HP recommends that you set
up the fax header by using the HP software provided with the printer. You can also set up the fax header from the
printer control panel, as described here.
NOTE:In some countries/regions, the fax header information is a legal requirement.
To set or change the fax header
1.From the Home screen, touch Settings.
2.Touch Fax Setup, and then touch Basic Fax Setup.
3.Touch Fax Header.
4.Enter your personal or company name and fax number, and then touch Done.
Set the answer mode (Auto answer)
The answer mode determines whether the printer answers incoming calls.
•Turn on the Auto Answer setting if you want the printer to answer faxes automatically. The printer
answers all incoming calls and faxes.
•Turn off the Auto Answer setting if you want to receive faxes manually. You must be available to respond
in person to the incoming fax call or else the printer does not receive faxes.
To set the answer mode
1.From the Home screen, touch Settings.
2.Touch Fax Setup, and then touch Basic Fax Setup.
3.Touch Auto Answer, and then select On or Off.
Set the number of rings before answering
If you turn on the Auto Answer setting, you can specify how many rings occur before incoming calls are
automatically answered.
The Rings to Answer setting is important if you have an answering machine on the same phone line as the
printer, because you want the answering machine to answer the phone before the printer does. The number of
rings to answer for the printer should be greater than the number of rings to answer for the answering machine.
For example, set your answering machine to a low number of rings and the printer to answer in the maximum
number of rings. (The maximum number of rings varies by country/region.) In this setup, the answering machine
answers the call and the printer monitors the line. If the printer detects fax tones, it receives the fax. If the call is
a voice call, the answering machine records the incoming message.
To set the number of rings before answering
1.From the Home screen, touch Settings.
2.Touch Fax Setup, and then touch Basic Fax Setup.
3.Touch Rings to Answer.
4.Touch up and down arrows to change the number of rings.
5.Touch Done to accept the setting.
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							Change the answer ring pattern for distinctive ring
Many phone companies offer a distinctive ring feature that allows you to have several phone numbers on one
phone line. When you subscribe to this service, each number is assigned a different ring pattern. You can set up
the printer to answer incoming calls that have a specific ring pattern.
If you connect the printer to a line with distinctive ring, have your telephone company assign one ring pattern to
voice calls and another ring pattern to fax calls. HP recommends that you request double or triple rings for a fax
number. When the printer detects the specified ring pattern, it answers the call and receives the fax.
TIP:You can also use the Ring Pattern Detection feature in the printer’s control panel to set distinctive ring.
With this feature, the printer recognizes and records the ring pattern of an incoming call and, based on this
call, automatically determines the distinctive ring pattern assigned by your telephone company to fax calls.
If you do not have a distinctive ring service, use the default ring pattern, which is All Rings.
NOTE:The printer cannot receive faxes when the main phone number is off the hook.
To change the answer ring pattern for distinctive ring
1.Verify that the printer is set to answer fax calls automatically.
2.From the Home screen, touch Settings.
3.Touch Fax Setup, and then select Advanced Fax Setup.
4.Touch Distinctive Ring.
5.A message appears stating that this setting should not be changed unless you have multiple numbers on
the same telephone line. Touch Yes to continue.
6.Do one of the following:
• Touch the ring pattern assigned by your telephone company to fax calls.
- Or -
•Touch Ring Pattern Detection, and then follow the instructions on the printer’s control panel.
NOTE: 1If the Ring Pattern Detection feature cannot detect the ring pattern or if you cancel the feature
before it finishes, the ring pattern is automatically set to the default, which is All Rings.
NOTE: 2If you are using a PBX phone system that has different ring patterns for internal and external
calls, you must call the fax number from an external number.
Set the dial type
Use this procedure to set tone-dialing or pulse-dialing mode. The factory-set default is Tone. Do not change the
setting unless you know that your phone line cannot use tone dialing.
NOTE:The pulse-dialing option is not available in all countries/regions.
To set the dial type
1.From the Home screen, touch Settings.
2.Touch Fax Setup, and then touch Basic Fax Setup.
3.Scroll down, and then touch Dial Type.
4.Touch to select Tone Dialing or Pulse Dialing.
Set the redial options
If the printer was unable to send a fax because the receiving fax machine did not answer or was busy, the printer
attempts to redial based on the settings for the busy-redial and no-answer-redial options. Use the following
procedure to turn the options on or off.
•Busy redial: If this option is turned on, the printer redials automatically if it receives a busy signal. The
factory-set default for this option is Redial.
•No answer redial: If this option is turned on, the printer redials automatically if the receiving fax machine
does not answer. The factory-set default for this option is No Redial.
Change fax settings 35 
						

							To set the redial options
1.From the Home screen, touch the Fax icon.
2.Touch Settings, and then touch Advanced Fax Setup.
3.Touch Busy Redial or No Answer Redial, and then select the appropriate options.
Set the fax speed
You can set the fax speed used to communicate between your printer and other fax machines when sending and
receiving faxes.
If you use one of the following, setting the fax speed to a slower speed might be required:
•An Internet phone service
•A PBX system
•Fax over Internet Protocol (FoIP)
•An integrated services digital network (ISDN) service
If you experience problems sending and receiving faxes, try using a lower Fax Speed. The following table
provides the available fax speed settings.
Fax speed setting Fax speed
Fastv.34 (33600 bps)
Mediumv.17 (14400 bps)
Slowv.29 (9600 bps)
To set the fax speed
1.From the Home screen, touch the Fax icon.
2.Touch Settings, and then touch Advanced Fax Setup.
3.Touch Fax Speed.
4.Touch to select an option.
Set the fax sound volume
Use this procedure to increase or decrease the volume of the fax sounds.
To set the fax sound volume
1.From the Home screen, touch the Fax icon.
2.Touch Settings, and then touch Basic Fax Setup.
3.Touch Fax Sound Volume.
4.Touch to select Soft, Loud, or Off.
Fax and digital phone services
Many telephone companies provide their customers with digital phone services, such as the following:
•DSL: A Digital subscriber line (DSL) service through your telephone company. (DSL might be called ADSL
in your country/region.)
•PBX: A private branch exchange (PBX) phone system.
•ISDN: An integrated services digital network (ISDN) system.
•FoIP: A low-cost phone service that allows you to send and receive faxes with your printer by using the
Internet. This method is called Fax over Internet Protocol (FoIP). For more information, see Fax over
Internet Protocol.
HP printers are designed specifically for use with traditional analog phone services. If you are in a digital phone
environment (such as DSL/ADSL, PBX, or ISDN), you might need to use digital-to-analog filters or converters
when setting up the printer for faxing.
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36 Fax 
						

							NOTE:HP does not guarantee that the printer will be compatible with all digital service lines or providers, in
all digital environments, or with all digital-to-analog converters. It is always recommended that you discuss
with the telephone company directly for the correct setup options based on their line services provided.
Fax over Internet Protocol
You might be able to subscribe to a low cost phone service that allows you to send and receive faxes with your
printer by using the Internet. This method is called Fax over Internet Protocol (FoIP).
You probably use a FoIP service (provided by your telephone company) when you:
•Dial a special access code along with the fax number, or
•Have an IP converter box that connects to the Internet and provides analog phone ports for the fax
connection.
NOTE:You can only send and receive faxes by connecting a phone cord to the port labeled 1-LINE on the
printer. This means that your connection to the Internet must be done either through a converter box (which
supplies regular analog phone jacks for fax connections) or your telephone company.
TIP:Support for traditional fax transmission over any Internet protocol telephone systems are often limited. If
you experience problems faxing, try using a slower fax speed or disabling the fax error-correction mode
(ECM). However, if you turn off ECM, you cannot send and receive color faxes. (For more information about
changing the fax speed, see Set the fax speed. For more information about using ECM, see Send a fax in
Error Correction Mode.
If you have questions about Internet faxing, contact your Internet faxing services support department or your local
service provider for further assistance.
Use reports
You can set up the printer to print error reports and confirmation reports automatically for each fax you send and
receive. You can also manually print system reports as required; these reports provide useful system information
about the printer.
By default, the printer is set to print a report only if there is a problem sending or receiving a fax. A confirmation
message that indicates whether a fax was successfully sent appears briefly on the control panel display after
each transaction.
NOTE: 1If the reports are not legible, you can check the estimated ink levels from the control panel or the
HP software.
NOTE: 2Ink level alerts and indicators provide estimates for planning purposes only. When you receive
a low-ink alert, consider having a replacement cartridge available to avoid possible printing delays. You do not
need to replace the ink cartridges until prompted to do so.
NOTE: 3Ensure that the printheads and ink cartridges are in good conditions and installed properly. For
more information, see Work with cartridges.
This section contains the following topics:
•Print fax confirmation reports
•Print fax error reports
•Print and view the fax log
•Clear the fax log
•Print the details of the last fax transaction
•Print a Caller ID Report
•View the Call History
Use reports 37 
						

							Print fax confirmation reports
If you require printed confirmation that your faxes were successfully sent, follow these instructions to enable fax
confirmation before sending any faxes. Select either On (Fax Send) or On (Send and Receive).
The default fax confirmation setting is On (Fax Send).
NOTE:You can include an image of the first page of the fax on the Fax Sent Confirmation report if you
select On (Fax Send) or On (Send and Receive), and if you scan the fax to send from memory or use the
Scan and Fax option.
To enable fax confirmation
1.From the Home screen, touch the Fax icon.
2.Touch Settings, and then touch Fax Reports.
3.Touch Fax Confirmation.
4.Touch to select one of the following options.
OffDoes not print a fax confirmation report when you send and receive faxes successfully.
On (Fax Send)Prints a fax confirmation report for every fax you send. This is the default setting.
On (Fax Receive)Prints a fax confirmation report for every fax you receive.
On (Send and Receive)Prints a fax confirmation report for every fax you send and receive.
To include an image of the fax on the report
1.From the Home screen, touch the Fax icon.
2.Touch Settings, and then select Fax Reports and Fax Confirmation.
3.Touch On (Fax Send) or On (Send and Receive).
4.Touch Fax Confirmation with image.
Print fax error reports
You can configure the printer so that it automatically prints a report when there is an error during transmission or
reception.
To set the printer to print fax error reports automatically
1.From the Home screen, touch the Fax icon.
2.Touch Settings, and then touch Fax Reports.
3.Touch Fax Error Report.
4.Touch to select one of the following.
On (Send and Receive)Prints whenever a transmission error occurs.
OffDoes not print any fax error reports.
On (Fax Send)Prints whenever a fax error occurs. This is the default setting.
On (Fax Receive)Prints whenever a receiving error occurs.
Print and view the fax log
You can print a log of faxes that have been received and sent by the printer.
To print the fax log from the printer control panel
1.From the Home screen, touch the Fax icon.
2.Touch Settings, and then touch Fax Reports.
3.Touch Fax Log.
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38 Fax