INSIGHT Video Cms Operations Manual

							 
 
 
 
Operations Manual 
Version 3.1  
  
						

							 
 
CMS-OperationsManual-Rev2.doc    2 
Table of contents 
Overview .............................................................................................................................. 3 
Using the CMS ..................................................................................................................... 3 
Login ............................................................................................................................... 3 
Search ............................................................................................................................. 3 
Wildcard Search............................................................................................................... 3 
Simple Search ................................................................................................................. 4 
Advanced Search.............................................................................................................. 5 
The CMS Player ................................................................................................................... 5 
Playback Controls............................................................................................................. 5 
GPS/Radar/GPIO Triggers ................................................................................................... 5 
Snapshots ......................................................................................................................6 
Audio Channel ................................................................................................................. 6 
Bookmarks ..................................................................................................................... 6 
File Operations ................................................................................................................... 6 
Verify Video Integrity ........................................................................................................ 6 
Burn to a DVD ................................................................................................................. 7 
Export File .....................................................................................................................7 
Convert to Standard Media Format......................................................................................... 7 
Delete File .....................................................................................................................8 
Managing the CMS.................................................................................................................... 8 
Users and Groups ................................................................................................................. 8 
Users ...........................................................................................................................8 
Groups..........................................................................................................................9 
Synchronize LDAP ........................................................................................................... 11 
File Security..................................................................................................................... 12 
The Security Matrix......................................................................................................... 12 
Folders and Cabinets .......................................................................................................... 12 
Folders ....................................................................................................................... 12 
Cabinets...................................................................................................................... 12 
Associations ................................................................................................................. 14 
Locations..................................................................................................................... 15 
Tags .............................................................................................................................. 15 
Import Media Files .............................................................................................................17 
Import Video and Audio.................................................................................................... 17 
Import Still Images ......................................................................................................... 17 
Update Service .................................................................................................................18 
System Settings ................................................................................................................. 18 
Parser Settings .............................................................................................................. 18 
Password ..................................................................................................................... 18 
Storage Schedule ........................................................................................................... 18 
CMS Client (Export Standalone Player) .................................................................................. 19 
Home Folders................................................................................................................ 19 
File Import ................................................................................................................... 19 
Ancept Media Server ....................................................................................................... 19 
Reports .......................................................................................................................... 20 
Searching reports ........................................................................................................... 20 
Results ....................................................................................................................... 20 
Disclaimer ................................................................................................................... 20 
Appendix A: The Security Matrix ............................................................................................. 21 
Appendix B: DVD Compatibility .............................................................................................. 22 
Appendix C: Video Retention Policy ......................................................................................... 23 
  
						

							 
 
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Overview 
This manual covers the operations of the CMS system features after the installation has been 
completed. Refer to the CMS Installation Manual to install the system before operation. 
Using the CMS 
Login 
Logging in to the CMS client allows connection 
to a server where the database and video are 
stored. Servers are accessed through the 
database drop-down menu. 
1. To login to the CMS, go to Start> Insight 
Video Net> Insight Video Net Client or 
click on the desktop shortcut. 
2. Select the database and domain from the 
menu, leaving “Local” selected if the 
server and client are on the same system.  
3. Enter a Username and Password and click 
“Login.” 
NOTE: The status of the login will be displayed 
in the Status section. Unsuccessful attempts 
will display including why the attempt failed.  
 
Search 
There are three types of searches within the CMS:  
• Wildcard Search allows the user to type free form text in the Search Phrase field and pull up all files that 
pertai n to that phrase.  
• Simple Search focuses on a single time frame search query. 
• Advanced Search allows search of multiple fields of metadata to help narrow down the search. 
NOTE: Results from the search display in the Media Files area as lines of text. To access a file, double-click on 
it or right-click and press “Play.”  
Wildcard Search 
To perform a Wildcard Search, perform the 
following: 
1. From the left hand navigation, select 
Wildcard Search.  
2. In the Search Phrase field, enter the 
desired search criteria. 
3. Press “Search.” 
 
  
						

							 
 
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Simple Search 
To conduct a Simple Search, perform the following: 
1. From the left hand navigation, select Simple Search. 
2. Select a search category. Below are search categories that can be used for the search:  
• Time Frame allows the user to search based on a broad time frame.  
 
 
 
 
 
• User allows the user to search by the username associated with the video file. A drop-down list of all the 
system users is available for quick searches. 
 
• Cabinet, Folder, File Title, File Description allows users to search for video files that are saved in these 
locations. Available folders or cabinets can be accessed by selecting the browse button. 
 
• Bookmark allows users to search based on bookmark tags that were placed in the field or within the CMS 
client.  
 
• Tags allow users to search based on tags. 
  
• Area/Source allows users to select a single area and source to conduct a search. A drop-down list of all 
the area/source’s available for quick searches. 
Speeding  
						

							 
 
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Advanced Search 
To conduct an Advanced Search, perform the following: 
1. From the left hand navigation, select 
Advanced Search. 
2. Fill out the fields that you would like to use 
for the search: 
• Origin (Area/source, Camera, 
Username) 
• Video (Cabinet, Folder, Title, File 
Description) 
• Time frame 
• Bookmark (Event type, Description) 
• Tags  
3. Press “Search.” 
4. Located media files will be shown below. 
Double-click on the line of text to launch 
the file. 
 
The CMS Player 
The CMS Player is the interface that the user interacts with. Once the desired media file has been located, 
double-click to view the file or right click and 
select “Play.” 
Playback Controls 
Standard playback controls are available to 
Play, Stop, Pause, Fast Forward, Rewind and 
Slow video files. The user can also advance the 
file by dragging the tracker bar underneath the 
video screen.  
NOTE: Metadata can be enabled or disabled by 
clicking the “Hide Meta” button. 
GPS/Radar/GPIO Triggers 
The CMS can support between 8 and 12 General 
Purpose Input/Output (GPIO) triggers, 
depending on the recording application being 
used. The fields are populated by the metadata obtained from the video source. 
• GPS will display longitude, latitude, and speed of the source that captured the video at the time of 
capture. 
• Radar displays the speed of the source and the source’s target at the time of capture.  
						

							 
 
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• GPIO will display the trigger information as triggers are fired during capture. When triggers are fired, 
the corresponding GPIO box illuminates in red, allowing the user to see what triggered the event. 
Snapshots 
To take a snapshot from a previously recorded 
video, perform the following: 
1. Click on the camera icon button. 
2. Navigate to the desired location to store the 
snapshot.  
3. Choose the desired format from the Save as 
type drop-down menu. 
4. Click “Save.”  
Audio Channel 
The user can swap between different audio 
channels that were utilized during the recording of the 
selected video. To select an audio channel, click on CH1 or CH2.  
Bookmarks 
Bookmarks can be added to previously recorded 
video.  
To add a bookmark to previously recorded video, 
perform the following:  
1. Go to Playback Controls, and click “Add 
Bookmark.”   
NOTE: A pop-up button will appear. There are two 
tabs, Current Bookmark and All Bookmarks. Current 
Bookmark shows information entered during the 
bookmark creation. All Bookmarks lists all the 
bookmarks for the current video file.  
2. Double-click the desired bookmark to launch the 
video. 
File Operations 
NOTE: Features are only accessible to users who have been assigned rights and privileges to use them. It is 
highly recommended that these operations are closely considered before assigning rights and privileges.  
Verify File Integrity 
This process verifies that selected files have not 
been tampered with. 
1. Assigned users have the ability to verify the video 
file’s integrity.  
2. To verify, select the file to verify and go to File 
Operations> Verify File Integrity.  
3. The file will go through an integrity check and a 
File Progress bar appears.  
						

							 
 
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4. Status from the check will be displayed in the box below. 
 
Burn to a DVD 
To create a playable version of the media file 
in a standardized DVD player, perform the 
following: 
1. Insert a DVD into the tray of the media 
device. 
2. Select the file to burn. 
3. Right click on the file. Go to File 
Operations and select Burn to DVD. 
4. The DVD will automatically search for 
available writeable media. Select the DVD 
burner to use for recording from the 
menu.  
5. The CMS will automatically burn the selected video file to the blank DVD on the selected media drive. 
Once complete, the tray will eject automatically. 
NOTE: G64 files are not available for the Burn to a DVD option. 
 
Export File 
1. Select the file to export.  
2. Right click on the file. Go to File 
Operations and select Export File.  
3. Navigate to the desired location to store 
the file.   
4. Click “OK.” 
Note: Following are differences between 
export formats:  
DVD format: Can only be used on a DVD 
device and generates a .VOB extension; 
goes to DVD device with no metadata, GPS or bookmarks. 
Data format: Can only be used on a computer and a stand-along video player is required (i.e. 
Microsoft Media Player) to play. Can be exported as XM or AV file format. If this format is put into a 
DVD player, a message will display that indicates nothing is found. 
 
Convert to Standard Media Format 
CMS stores video in a secure file format. On occasion, other more standard formats may be needed. To convert 
files, perform the following: 
1. Select the file to convert.  
2. Right click on the file. Go to File Operations and select Convert to Standard Media Format.  
						

							 
 
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NOTE: A pop-up window will display showing the available conversion options to the user. For G64 file formats, 
click “Modify the audio and video compression during the conversion process.”  
Delete File 
IMPORTANT: Once files have been removed from 
the database, they are gone from the CMS file 
system. Access to this feature should be closely 
managed. The DigitalProof
TM audit trail feature 
captures when the file was deleted, the location 
and who deleted the file so you can trace the file 
deletion but you cannot recover the file. 
To delete a file, perform the following: 
1. Select the file to delete. 
2. Right click on the file.  
3. Go to File Operations and select Delete File. 
Managing the CMS  
The Management section of the CMS is where Administrators create, configure 
and monitor the system.   
NOTE: Management features are only accessible to users who have been 
assigned rights and privileges to use them. It is highly recommended that these 
operations are closely considered before assigning rights and privileges. 
• Create and modify users and groups 
• Create and modify folders and cabinets 
• Create and modify tags 
• Establish an extraction schedule 
• Import other forms of video and audio into the CMS software 
• Establish and configure the update service 
(optional-see Update Service Instructions) 
• Access the system settings of the CMS 
• Access the reporting system 
Users and Groups 
The CMS has a robust system for managing users and 
groups                                                                                       
of users that allows for maximum control, security and                                                                             
confidentiality. Users are individual users of the system                                                                                    
with individual assigned rights. Groups are groups of users                                                                                      
of the system that have the same assigned rights. 
IMPORTANT: The way users and groups are assigned 
determines the level of security associated with the 
media files. It is critical to analyze how the users and 
groups are structured to ensure maximum security. 
Users 
To create a new user or modify an existing user, go to  
						

							 
 
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Management> Users. A list of users will be displayed. 
Add a new user:  
1. Click “Add” or right-click the list and select “Add.” 
2. Select the Information tab and fill in the appropriate information (see Manage Information below). 
3. Select the Association tab and fill in the appropriate information (see Manage Associations below). 
4. Select the Rights tab and select the appropriate rights to assign to the user (see Assigning Rights below). 
5. Click Enable User Account to activate the user information, if desired. If box is unchecked, the user will 
not be able to access their account. 
6. Click “Apply.” 
Modify an existing user: 
1. Select the desired user and double-click or right-click and select properties.  
2. Select the tab(s) to modify (see below). 
3. Click “Apply.” 
Manage Information 
Users can assign a password, change a password, modify user ID’s, and user names from the Information tab.  
1. Select the desired user.  
2. Fill in the following fields: User ID, Full Name, Username and Email.  
3. Password information is optional.  
4. Proceed to User Groups to manage Associations and Rights to assign rights (see below), if appropriate. 
Import Users 
Administrators can import users in two ways:  
LDAP/AD sync (Also see Synchronize LDAP on page 11) 
1. Go to Users.  
2. Select the LDAP/AD file to import. 
3. Click “Import”. 
Or 
XML file exported from another CMS server 
4. Go to Users section of the CMS server that you want to 
export users from. 
5. Highlight the users to export. 
6. Press “Export.” Save to desired location. 
7. Go to new CMS server, then to Users. Click “Import.” 
User Groups 
Administrators can set up groups to help manage large 
numbers of users that have the same access rights. To 
create a new group or modify an existing group, go to 
Management> Groups. A list of groups will be displayed.  
						

							 
 
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Add a Group 
1. Click “Add” or right-click the list and select properties. 
2. Select the Information tab and fill in the appropriate information (see Manage Information below). 
3. Select the Association tab and fill in the appropriate information (see Manage Associations below). 
4. Select the Rights tab and select the appropriate rights to assign to the user (see Assigning Rights below). 
5. Click “Apply.” 
Modify a Group 
1. Select the desired user and double-click or right-click and select properties.  
2. Select the tab(s) to modify (see below). 
3. Click “Apply.” 
Assigning Rights  
Rights are permissions that the user has for accessing the CMS system.  
1. To grant a right, click the checkbox and a green check mark appears. Right-clicking in the menu allows the 
user to select all or select none. 
Note: Fields that are left blank indicate that the user does not have access to that right. Group rights populate 
automatically when users are added to groups.  
IMPORTANT: Rights should be managed exclusively by the Administrator.   
 
Following is a list of the rights that can be assigned to users: 
Able to send files to so-enables cabinets and folders 
Add and remove folders to and from cabinets 
Burn supported video files to DVD media 
Convert video files to a standard medi a format 
Create and edit bookmarks 
Delete media files from the system 
Edit file titles and descriptions 
Export media files form the system 
Import standard media files into the system 
Manage and schedule video clip extractions from 
supported external systems
 
Manage associations which map files to folders and 
cabinets 
Manage cabinets, folders and files 
Manage network locations within which files are stores 
Manage system settings (such as password policies) 
Manage tag specifications, which extend the metadata