Konica Minolta bizhub 43 User Manual

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4 -  Configuring the machine and the services
Configuring the 
machine and the 
services
User rights
Printing out the guide to functions
Print out the guide to functions to familiarize yourself with 
the machines available functions and the structure of the 
menus.
To print out the guide to functions:
1Press MENU.
2Select REPORTS > GUIDE.
>The machine prints out the guide to functions.
Remote configuration
You can configure and consult the same parameters 
remotely as those used locally.
Prerequisites 
To be able to remotely configure the terminal, you should: 
• have a web browser on your PC (Internet Explorer ver-
sion 5 or later for optimal operation).
• define the parameters of the machines local network - 
IP address, local address filter, etc. (see Network 
characteristics [32]).
Accessing the integrated web server
1Open a browser with the PC that is registered on 
the network.
2Enter the machines IP address in the address field 
and confirm by pressing Enter.
3When the home page opens, select the interface 
language.
4Change the required parameters on the screen and 
confirm.
User rights
If user rights management is activated, and if access to 
the web server is restricted only to authorized user 
accounts:
• the site will only accept a maximum of 5 users con-
nected at once.
• the site will only accept 1 active session per user con-nected.
• some operations may be cancelled if they are already 
being executed by another connected user.
General settings
Date/Time Settings
Setting the date and the time
At any time, you can edit the machines date and time.
1Press MENU.
2Select SETTINGS > GENERAL > DATE AND 
TIME.
3Select TIME to set the machine time.
4Enter the time using the virtual keyboard. Use the 
 and   keys to pass from one character to the 
next. In the event of an error, use the   key to 
delete a character. Press OK to confirm the new 
setting.
5Select DATE to set the machine date.
6Enter the date using the virtual keyboard. Use the 
 and   keys to pass from one character to the 
next. In the event of an error, use the   key to 
delete a character. Press OK to confirm the new 
setting.
7Press MENU to return to the home screen.
Personalizing the date and time format
You can modify the display format of the date and time to 
your needs.
1Press MENU.
2Select SETTINGS > COMFORT > DATE / TIME.
3Select TIME FORMAT.
4Select the required format from the list. Press OK 
to confirm the new setting.
5Select DATE FORMAT.
6Select the required format from the list. Use the up 
and down arrows to scroll through the available for-
mats. Press OK to confirm the new setting.
7Press MENU to return to the home screen.
Setting winter / summer time
You can activate automatic management of winter and 
summer time. The time will be changed automatically on 
the last Sunday in March for the switchover to summer 
time (+1hr) and the last Sunday in October for the 
switchover to winter time (-1hr).
Note
Access to functions depends on your user 
rights. To know which rights you have, con-
sult your machine administrator.
Note
Access to functions depends on your user 
rights. To know which rights you have, con-
sult your machine administrator.
Note
The date and the time can be set automati-
cally if an SNTP server is present on the 
network. For more information, consult the 
section Configuring the SNTP server [
34].
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4 -  Configuring the machine and the services
To activate the automatic time change:
1Press MENU.
2Select SETTINGS > COMFORT > DATE / TIME.
3Press AUTO ADJUST.
4Select the required status from the list. Press OK to 
confirm the new setting.
5Press MENU to return to the home screen.
Defining the time zone
To define the time zone:
1Press MENU
2Select SETTINGS > COMFORT > DATE / TIME.
3Press TIME ZONE.
4Select the time zone from the list. Use the up and 
down arrows to view all available time zones.
5Press OK to confirm the new setting.
6Press MENU to return to the home screen.
Geographic Settings
These parameters enable you to use your machine in the 
various pre-configured countries and in various 
languages.
Defining the country
By choosing a country, the following are reset:
• the public telephone network parameters;
• the machines default language;
• the type of virtual keyboard;
• the display format for the date and time.
To define the country:
1Press MENU.
2Select SETTINGS > GENERAL > 
GEOGRAPHICAL > COUNTRY.
3Select the required country from the list. Use the up 
and down arrows to scroll through the available 
countries. Press OK to confirm the new setting.
4Press MENU to return to the home screen.
Defining the telecommunication network
This parameter enables you to specify manually the type 
of public telephone network for a country, so that your 
machine can communicate on the public telephone 
network of the selected country in accordance with the 
standards in force.
By default, when configuring a country, the type of public 
telephone network to be used in the country concerned is 
defined automatically.
1Press MENU.
2Select SETTINGS > GENERAL > 
GEOGRAPHICAL > PHONE TYPE.
3Select the required option from the list. Use the up 
and down arrows to scroll through the available op-
tions. Press OK to confirm the new setting.
4Press MENU to return to the home screen.
Defining the language
You can define two favourite languages to display the 
machine menus. To choose these two languages from the 
home screen, press LANGUAGE.
By default, when configuring the country, the preferred 
languages are defined automatically.
1Press MENU.
2Select SETTINGS > GENERAL > 
GEOGRAPHICAL > FIRST LANGUAGE.
3Select the required language from the list. Use the 
up and down arrows to scroll through the available 
options. Press OK to confirm the new setting.
4Press SECOND LANGUAGE.
5Select the required language from the list. Use the 
up and down arrows to scroll through the available 
options. Press OK to confirm the new setting.
6Press MENU to return to the home screen.
Defining the virtual keyboard
This parameter is used to define the type of virtual 
keyboard to be displayed on the screen depending on the 
country where the machine is used.
By default, when configuring the country, the type of 
virtual keyboard is automatically defined.
1Press MENU.
2Select SETTINGS > GENERAL > 
GEOGRAPHICAL > KEYBOARD.
3Select the required country from the list. Press OK 
to confirm the new setting.
4Press MENU to return to the home screen.
Ergonomics
Energy saving
This function is used to activate machine standby when it 
is not in use. The time to switch the machine to standby 
can be immediate or several minutes according to your 
needs.
1Press MENU.
2Select SETTINGS > COMFORT > ENERGY 
SAVING.
3Press TIMEOUT.
4Select the required option from the list. Press OK to 
confirm the new setting.
5If you have selected PROGRAMMING, enter the 
parameters START TIME and END TIME with the 
start and end times of the standby time range. 
Press OK to confirm the new setting.
6Press MENU to return to the home screen.
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4 -  Configuring the machine and the services
Toner saving
This parameter is used to reduce the quantity of toner 
consumer by the machines internal print-outs.
Internal print-outs mean print-outs regarding machine 
activity and include the following information: emission/
reception reports, communication logs, activity counters, 
print-out of the guide to functions, machine settings, user 
accounts, the print queue, etc.
The following options are available:
 
To activate toner saving printing:
1Press the MENU key.
2Select SETTINGS > COMFORT.
3Press TONER SAVE.
4Select the required option. Press OK to confirm the 
new setting.
5Press MENU to return to the home screen.
Return to the previous function
1Press MENU.
2Select SETTINGS > COMFORT > RETURN 
FUNCTION.
3Select the required option from the list. Press OK to 
confirm the new setting.
 
4Press MENU to return to the home screen.
Perfume Setting
The perfume unit is an option enabling you to install a 
perfume diffuser on the machine. When this option is 
activated, the machine diffuses perfume every hour, and 
for a period of time defined by you.
By default, the machine does not recognize the perfume 
unit installed (set in WITHOUT).
To activate this option, you just need to configure the 
setting PERFUME to the diffusion length of your choice.Note that the longer the diffusion time, the more the 
perfume is pronounced, and the shorter the lifespan of the 
perfume unit.
1Press MENU.
2Select SETTINGS > COMFORT > PERFUME.
3Select the required option from the list. Press OK to 
confirm the new setting.
 
4Press MENU to return to the home screen.
Default world
This parameter allows to define the default active function 
of the machine (Fax, Copy or Scan To). The idle screen 
of the function is displayed when one key of the control 
panel is pressed.
1. Press MENU.
2.SETTINGS > COMFORT > DEFAULT WORLD.
3. Select the required option from the list. Press OK to
confirm the new setting.
4. Press MENU to return to the home screen.
Paper settings
The machine automatically detects standard paper 
formats. You may however use this setting to check and/
or specify the paper type and format in each paper tray.
Defining the paper format
1Press the MENU key.
2Select PAPER > FORMAT.
3Define the paper format for each tray on the ma-
chine. To select the right format of paper to use, 
consult the section Which paper formats can be 
used [129].
OptionDescription
NOPrinting with toner saving is 
deactivated.
YESThe quantity of toner used is 
reduced. The print-outs are 
lighter.
OptionDescription
WITHOUTAt the end of a user operation, the 
machine returns to the home 
screen.
MODERATEThe machine returns to the home 
screen after the machine has not 
been used for a few minutes.
ALWAYSThe machine displays the settings 
screen for the last function used 
(copy, fax, scanning).
OptionDescription
WITHOUTThe perfume unit option is 
deactivated.
LOWThe perfume unit option is 
activated, with a low diffusion 
time.
MODERATEThe perfume unit option is 
activated, with a moderate 
diffusion time.
HIGHThe perfume unit option is 
activated, with a high diffusion 
time.
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4 -  Configuring the machine and the services
 
4Press MENU to return to the home screen.
Defining the paper type
1Press the MENU key.
2Select PAPER > TYPE.
3Define the paper type for each tray on the machine. 
To choose the right type of paper to use, consult 
the section Recommendations for paper [129].
 
4Press MENU to return to the home screen.
Scanner / Printer Settings
Scanner / Printer paper format
The paper format defined in this menu becomes the 
default format of the main printing paper tray and the 
flatbed scanner.
1Press MENU.
2Select SETTINGS > SCANNER/PRINTER > 
PAPER FORMAT.3Select the required format from the list: A4 or LET-
TER. Press OK to confirm the new setting.
4Press MENU to return to the home screen.
Adjusting Scanner / Printer margins
If you notice an offset between the printer and the 
scanner, correct the margins (expressed in pixels) 
according to the reference paper specified in SETTINGS 
> SCANNER/PRINTER > PAPER FORMAT.
To correct and adjust the scanner / printer margins:
1Press MENU.
2Select SETTINGS > SCANNER/PRINTER > 
ADJUSTMENTS.
3Make the necessary adjustment(s).
 
4Press MENU to return to the home screen.
PC printing parameters
To personalize PC printing parameters:
1Press MENU.
2Select SETTINGS > SCANNER/PRINTER > PC 
PRINT.
3Make the necessary adjustment(s).
To define the pa-
per format for 
the...
then...
main tray1Press TRAY 1.
2Select the required format 
from the list.
3Press OK to confirm.
secondary tray1Press TRAY 2.
2Select the required format 
from the list.
3Press OK to confirm.
additional tray(s)1Press TRAY 3 or TRAY 4.
2Select the required format 
from the list.
3Press OK to confirm.
To define the pa-
per type for the...then...
main tray1Press TRAY 1.
2Select the required paper 
type from the list.
3Press OK to confirm.
secondary tray1Press TRAY 2.
2Select the required paper 
type from the list.
3Press OK to confirm.
additional tray(s)1Press TRAY 3 or TRAY 4.
2Select the required paper 
type from the list.
3Press OK to confirm.
SettingDescription / Procedure
Printer top margin Press TOP PRINTER.
Enter an offset value of between 
-100 and +100.
Press OK to confirm.
Printer left margin Press LEFT PRINTER.
Enter an offset value of between 
-100 and +100.
Press OK to confirm.
Flatbed scanner 
top marginPress TOP FB SCANNER.
Enter an offset value of between 
-100 and +100.
Press OK to confirm.
Flatbed scanner 
left marginPress LEFT FB SCANNER.
Enter an offset value of between 
-100 and +100.
Press OK to confirm.
Autofeed scanner 
top marginPress TOP ADF SCANNER.
Enter an offset value of between 
-100 and +100.
Press OK to confirm.
Autofeed scanner 
left marginPress LEFT ADF SCANNER.
Enter an offset value of between 
-100 and +100.
Press OK to confirm.
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4 -  Configuring the machine and the services
 
4Press MENU to return to the home screen.
Default paper tray
This parameter allows to define the default paper tray of 
the machine. All printing operations on the machine will 
use this tray (Copy, fax reception, printing report,...). The 
machine never switches to another tray except for PC printing requirement. In this case, the user can choose 
another tray from the printing driver.
To define the default paper tray:
1Press MENU.
2Select SETTINGS > SCANNER/PRINTER > 
PAPER TRAY.
3Select the required option from the list. Press OK to 
confirm the new setting.
 
4Press MENU to return to the home screen.
Fax Settings
Defining the machine name and phone 
number
Your machine enables you to print the saved number and 
name on all faxes emitted.
ParametersDescription / Procedure
TONER SAVELightens printing to save toner 
cartridge ink.
TASK DELAYWaiting time for data from the 
PC before the PC print task is 
cancelled.
FONTSThis parameter is used to draw 
up the set of symbols. The 
possible values are between 
CS1 and CS30 included. The 
default value is CS1 (Roman8).
FONT NUMBERStart printing the list of fonts. 
This parameter can be used to 
set the default PCL font. The 
possible values are between 1 
and 77 included. The default 
value is 1.
LINES PER PAGEThis parameter is used to set the 
number of lines per page.
This variable is linked to the PJL 
variables: PAPER and 
ORIENTATION. If you change 
one of these variables, the Line 
format variable is automatically 
updated (only for the current 
print task) in order to respect the 
same spacing.
The possible values are 
between 5 and 128 included. 
The default value is 60.
FONT SPACINGThis parameter is used to set the 
default font spacing in 
characters per inch (the default 
font must be non-proportional).
The possible values are 
between 0.44 and 99.99 
included. The default value is 
10.00.
FONT SIZEThis parameter is used to set the 
default font height, in points (the 
default font must be 
proportional). The possible 
values are between 4.00 and 
999.75 (in intervals of 0.25). The 
default value is 12.00.
ORIENTATIONThis parameter is used to set the 
page orientation: portrait or 
landscape. The default value is 
portrait.
ParametersDescription
AUTOMATIC Tray 1 is used by default, then 
tray 2, then tray 3 and tray 4.
TRAY 1 Tray 1 is used for all operations 
performed on the machine. The 
machine never switches to 
another tray except for PC 
printing requirement.
TRAY 2 Tray 2 is used for all operations 
performed on the machine. The 
machine never switches to 
another tray except for PC 
printing requirement.
TRAY 3 (if 
installed)Tray 3 is used for all operations 
performed on the machine. The 
machine never switches to 
another tray except for PC 
printing requirement.
TRAY 4 (if 
installed)Tray 4 is used for all operations 
performed on the machine. The 
machine never switches to 
another tray except for PC 
printing requirement.
Note
To use this function, you must set the para-
meter HEADING on YES (see Advanced 
fax emission settings [
27]).
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4 -  Configuring the machine and the services
Defining the machine name
To record the name of the machine:
1Press MENU.
2Select SETTINGS > GENERAL > FAX > NAME.
3Enter the machines name using the virtual key-
board. Use the   and   keys to pass from one char-
acter to the next. In the event of an error, use the 
 key to delete a character. Press OK to con-
firm the new setting.
4Press MENU to return to the home screen.
Defining the machine phone number
To record the number of the machine:
1Press MENU.
2Select SETTINGS > GENERAL > FAX > 
TELEPHONE NUMBER.
3Enter the number using the virtual keyboard. Use 
the   and   keys to pass from one character to the 
next. In the event of an error, use the   key to 
delete a character. Press OK to confirm the new 
setting.
4Press MENU to return to the home screen.
Fax emission settings
Local prefix
This function is used when your machine is installed in a 
private network, behind a company telephone 
switchboard. It enables you to set automatic dialling of a 
local prefix (to be defined), allowing the call to leave the 
company telephone network, on the condition that:
• the company extension numbers, for which the prefix 
is useless, are short numbers less than the minimum 
length (for example 10 digits in France). 
• the external numbers, for which the prefix is obligatory, 
are long numbers greater than or equal to the mini-
mum length (for example 10 digits in France).
There are two steps for configuring the machines local 
prefix:
1. define the minimum (or equal) length for telephone
numbers outside the company;
2. define the local prefix for a line outside the company
telephone network. This prefix will be automatically
added when a number outside the company is di-
alled.
Prefix length
To define the length of the local prefix:
1Press MENU.
2Select SETTINGS > COMMUNICATION > FAX > 
TRANSMISSION > PREFIXES.
3Press LENGTH.
4Enter the length of the local prefix (between 1 and 
10) using the virtual keyboard. Use the   and   
keys to pass from one character to the next. In the 
event of an error, use the   key to delete a char-
acter. Press OK to confirm the new setting.
5Press MENU to return to the home screen.
Fax prefix
To define the fax prefix:
1Press MENU.
2Select SETTINGS > COMMUNICATION > FAX > 
EMISSION > PREFIXES.
3Press LINE PREFIX.
4Enter the local prefix (maximum 10 characters) us-
ing the virtual keyboard. Use the   and   keys to 
pass from one character to the next. In the event of 
an error, use the   key to delete a character. 
Press OK to confirm the new setting.
5Press MENU to return to the home screen.
Prefix for fax server
If you configure the machine to send faxes via a fax 
server, you can specify in this menu the outside prefix 
required for the fax server (see Configuring the fax server 
(optional) [30]).
To define the prefix for the fax server:
1Press MENU.
2Select SETTINGS > COMMUNICATION > FAX > 
TRANSMISSION > PREFIXES.
3Press FAX SERVER.
4Enter the local prefix for the fax server using the vir-
tual keyboard. Use the   and   keys to pass from 
one character to the next. In the event of an error, 
use the   key to delete a character.
5Press OK to confirm the new setting.
6Press MENU to return to the home screen.
Note
If you define a local prefix, do not insert it in 
the numbers saved in the address book: it 
will be added automatically to each number.
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4 -  Configuring the machine and the services
Emission report
You can print out an emission report for communications 
made via the telephone network.
You can choose between several criteria for printing out 
emission reports:
•WITH : a report is printed when the emission was suc-
cessful or when it is definitively abandoned (but there 
is only one report per emission request);
•WITHOUT: no emission report, but the machine 
records all emissions made in its emissions log;
•SYSTEMATIC: a report is printed at each emission at-
tempt;
•ON FAILURE: a report is printed only when the emis-
sion attempts have ended in failure and the emission 
request is definitively abandoned.
A reduced image of the first page of the document is 
automatically associated with each emission report.
To select the type of report:
1Press MENU.
2Select SETTINGS > COMMUNICATION > FAX > 
TRANSMISSION > REPORT.
3Select the required report type from the list. Press 
OK to confirm the new setting.
4Press MENU to return to the home screen.
Fax TX forwarding
This function is used to set the machine to send a copy of 
any document sent (by fax or to an email address) to 
another recipient. The recipient should be chosen from 
the entries in the machines address book. It may be a fax 
number, an email address or an FTP address.
1Press MENU.
2Select SETTINGS > COMMUNICATION > FAX > 
TRANSMISSION > COPY.
3Press ACTIVATION.
4Select the required option from the list. Press OK to 
confirm the new setting.
5Press RECIPIENT.
6Select the required recipient from the entries in the 
address book. Press OK to confirm the new setting.
7Press MENU to return to the home screen.
Advanced fax emission settings
1Press MENU.
2Select SETTINGS > COMMUNICATION > FAX > 
TRANSMISSION > ADVANCED.
3To configure the advanced fax emission settings, 
use the table below:
 
Note
Check that the recipient exists in the 
address book (see Address book [
69]).
ParameterDescription / Procedure
Emission heading If this function is active, all 
documents received by your 
correspondents will be printed 
with  heading containing your 
name, number, the date and 
the number of pages.
Important: If you send a fax 
from a document feeder, the 
emission heading will not 
appear on the document 
received by your 
correspondent.
To change the setting:
1Press HEADER.
2Select the required sta-
tusfrom the list.
3Press OK to confirm the 
new setting.
Emission speed Emission speed of outgoing 
documents.
If the quality of the telephone 
line is good (suitable, without 
echo), calls are usually made 
at maximum speed. 
However, it may be necessary 
to limit the emission speed for 
certain communications.
To change the emission 
speed:
1Press SPEED.
2Select the required val-
ue from the list.
3Press OK to confirm the 
new setting.
Anti echo If this function is active, the 
line echo in long distance 
communications will be 
attenuated.
To change the status of the 
Anti echo parameter:
1Press ANTI ECHO.
2Select the required sta-
tus.
3Press OK to confirm the 
new setting.
Overseas For some long distance calls 
(satellites), the line echo may 
make communication difficult.
To change the status of the 
Overseas parameter:
1Press OVERSEAS.
2Select the required sta-
tus.
3Press OK to confirm the 
new setting.
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4 -  Configuring the machine and the services
4Press MENU to return to the home screen.
Fax reception settings
Print settings for received faxes
Secure printing of received faxes
By default, the machine is configured to print all 
documents received automatically.
However, you may configure the machine to keep 
confidential faxes in the memory and not print them out 
systematically on reception.
To configure secure printing of faxes received:
1Press MENU.
2Select SETTINGS > COMMUNICATION > FAX > 
RECEPTION > PRINT.
3Press HELD PRINT.
4Select the required status from the list. Press OK to 
confirm the new setting.
5Press MENU to return to the home screen.When secure printing of faxes received is active, users 
wishing to recover a document in the memory must 
manually force printing from the machines print queue 
(see Printing received faxes in the memory [52]).
Number of copies
You can print several copies (1 to 99) of documents 
received.
To set the number of copies of each document received:
1Press MENU.
2Select SETTINGS > COMMUNICATION > FAX > 
RECEPTION > PRINT.
3Press NUMBER OF COPIES.
4Enter the number of copies to be printed by the ma-
chine for each document received. Press OK to 
confirm the new setting.
5Press MENU to return to the home screen.
Printing with toner saving 
This parameter is used to reduce the quantity of toner 
consumed when printing received documents.
To activate toner saving printing:
1Press MENU.
2Select SETTINGS > COMMUNICATION > FAX > 
RECEPTION > PRINT.
3Press TONER SAVE.
4Select the required status from the list. Press OK to 
confirm the new setting.
5Press MENU to return to the home screen.
Duplex printing
This parameter is used to activate duplex printing of 
documents received.
To activate duplex printing:
1Press MENU.
2Select SETTINGS > COMMUNICATION > FAX > 
RECEPTION > PRINT.
3Press DUPLEX.
4Select the required option. Press OK to confirm the 
new setting.
5Press MENU to return to the home screen.
Binding 
If you have configured duplex printing of documents 
received, you can define the type of binding of printed 
sheets (see Binding [45]).
To configure the type of binding:
1Press MENU.
2Select SETTINGS > COMMUNICATION > FAX > 
RECEPTION > PRINT.
3Press BINDING EDGE.
4Select the required option. Press OK to confirm the 
new setting.
5Press MENU to return to the home screen. Number of call 
backsNumber of attempts to be 
made by the machine if 
emission fails.
To change the number of call 
backs:
1Press ATTEMPTS 
NUMBER.
2Enter the number of call 
backs the machine 
should make using the 
virtual keyboard.
3Press OK to confirm the 
new setting.
Interval between 
call backsTime between two machine 
call back attempts.
To change the time between 2 
call backs:
1Press ATTEMPT TIME.
2Enter the time between 
2 call back attempts 
made by the machine 
using the virtual key-
board.
3Press OK to confirm the 
new setting.
Note
Some parameters also apply to printing of 
received emails.
ParameterDescription / Procedure
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4 -  Configuring the machine and the services
Printing of images
This parameter is used to define the print format of image 
files (JPEG) inserted as attachments in received emails.
The print formats are as follows:
 
To specify the print format of photos received:
1Press MENU.
2Select SETTINGS > COMMUNICATION > FAX > 
RECEPTION > PRINT.
3Press IMAGE SIZE.
4Select the required option. Press OK to confirm the 
new setting.
5Press MENU to return to the home screen.
Selecting the paper tray
This parameter is used to specify the paper tray to be 
used to print out received documents.
To select the paper tray:
1Press MENU.
2Select SETTINGS > COMMUNICATION > FAX > 
RECEPTION > PRINT.
3Press PAPER OUTPUT.
4Select the required option. Press OK to confirm the 
new setting.
5Press MENU to return to the home screen.
Selecting the paper type
This parameter is used to specify the type of paper to be 
used to print out received documents, in accordance with 
the paper loaded in the paper tray defined as the output 
tray (see Selecting the paper tray [29]).
To select the type of paper:
1Press MENU.
2Select SETTINGS > COMMUNICATION > FAX > 
RECEPTION > PRINT.
3Press PAPER TYPE.
4Select the required option. Press OK to confirm the 
new setting.
5Press MENU to return to the home screen.
Fax or PC reception mode
This menu associated with the PC Kit software installed 
on your computer is used to select which device receives 
the documents:
•the machine,
•the PC,
• the PC if available, otherwise the machine.
For more information, consult the section PC functions 
[74].To select the reception mode:
1Press MENU.
2Select SETTINGS > COMMUNICATION > FAX > 
RECEPTION > PC MANAGEMENT.
3Press MODE.
4Select the required option from the list.
5Press OK to confirm the new setting.
To select the PC that will receive the documents:
1Press PC RECEIVER.
2Select the reception PC.
3Press OK to confirm the new setting.
>When a fax is received on the machine, it is sent to the 
receiving PC and a reception report is printed on the 
PCs default printer.
Fax RX forwarding
This function is used to set the terminal so that any 
document received is also sent to another recipient. The 
recipient should be chosen from the entries in the 
machines address book.
1Press MENU.
2Select SETTINGS > COMMUNICATION > FAX > 
RECEPTION > COPY.
3Press ACTIVATION.
4Select the required status from the list. Press OK to 
confirm the new setting.
5Press RECIPIENT.
6Select the required recipient from the entries in the 
address book. Press OK to confirm the new setting.
7Press MENU to return to the home screen.
Advanced fax reception settings
1Press MENU.
2Select SETTINGS > COMMUNICATION > FAX > 
RECEPTION > ADVANCED.
3To configure the advanced fax emission settings, 
use the table below:
FormatDescription
PHOTOClassic 10x15 cm photo printing
FULL PAGEPrint adjusted to page format 
used.
Note
This menu is only available if a PC is regi-
stered on the machine via the PC Kit.
Note
Check that the recipient exists in the 
address book (see Address book [
69]).
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4 -  Configuring the machine and the services
 
4Press MENU to return to the home screen.
Configuring the fax server (optional)
If you have a fax server, this function enables you to 
select how faxes will be sent by the machine: direct 
transmission via the telephone line (without passing 
through a fax server) or transmission to the fax server via 
the local network.
Accessing the fax server configuration parameters
1Press MENU.
2Select SETTINGS > COMMUNICATION > FAX > 
FAX SERVER.3Make the required adjustments using the proce-
dures described below.
4When you have made the modifications, press 
MENU to return to the home screen.
If the fax server function is active, proceed as follows:
1. Activate the fax server [30].
2. Define a reply address [30].
3. Define the fax server address [30].
4. Define the domain name [31].
5. Define the type of emission report [31].
Activating the fax server
To activate the fax server:
1Press ACTIVATION.
2Select the required option.
 
3Press OK to confirm the new setting.
Defining a reply address
The reply address is used to receive emission and 
reception reports for faxes managed by the fax server.
1Press SENDERS ADDRESS.
2Enter the required email address using the virtual 
keyboard. Use the   and   keys to pass from one 
character to the next. In the event of an error, use 
the   key to delete a character.
3Press OK to confirm the new setting.
Defining the fax server address
To prevent any interruptions of service, you can define 
two fax servers to be used:
•NETWORK ADDR. 1: main fax server.
•NETWORK ADDR. 2: backup fax server, to be used if 
the connection with the main fax server fails.
To define the main fax server address:
1Press NETWORK ADDR. 1.
ParameterDescription / Procedure
Reception 
headingIf this function is active, all 
documents received by the 
machine will be printed with a 
heading containing the name 
and number of the sender (if 
available) and the machine 
print date and the number of 
pages.
To change the setting:
1Press HEADER.
2Select the required sta-
tus from the list.
3Press OK to confirm the 
new setting.
Reception speed Reception speed of incoming 
documents. If the quality of the 
telephone line is good 
(suitable, without echo), calls 
are usually made at maximum 
speed. 
However, it may be necessary 
to limit the reception speed for 
certain communications.
To change the reception 
speed:
1Press SPEED.
2Select the required val-
ue from the list.
3Press OK to confirm the 
new setting.
Number of rings Number of rings to 
automatically trigger your 
machine.
To change the number of 
rings:
1Press NUMBER OF 
RINGS.
2Enter the number of 
rings using the virtual 
keyboard.
3Press OK to confirm the 
new setting.
Note
Activating the fax server function automati-
cally activates the SMTP server (see 
Configuring the SMTP server [
35]).
ParameterDescription
DIRECT (fax 
server activated)The machine sends 
documents to the fax server 
over the local network.
DISABLEThe machine sends directly 
documents over the telephone 
line.
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