Konica Minolta bizhub 500 User Manual

							2Scanning Documents
2-6 bizhub 500/420
Scanning Documents
Chapter 2
2.3 Sending Data in an E-Mail Message (Scan to E-Mail)
Scan to E-Mail
The Scan to E-mail operation is used to send images scanned on this ma-
chine to an e-mail address as an attachment.
The methods described below are available for specifying the destination.
The methods can also be combined, for example, by selecting a group des-
tination, then adding other destinations through direct input.
2
Note 
For the procedure for sending e-mail, refer to “Sending the Scanned Data 
in an E-Mail Message” on page 1-3.
Using Programs
“Program” refers to a set of destination addresses and scan settings that are 
registered together. This feature is convenient for frequently scanning docu-
ments and sending data under the same conditions. The following procedure 
describes how to send data by selecting a program that has been registered 
in advance.
For details on registering programs, refer to “Registering Program Destina-
tions” on page 3-24.
1Press the [Scan] key on the control panel.
The Scan mode screen appears.
Scan
Downloaded From ManualsPrinter.com Manuals 
						

							Scanning Documents2
bizhub 500/420 2-7
Scanning Documents
Chapter 2
2Touch [Program].
The selected destinations are listed under “Broadcast Destinations”. 
Other destination addresses can be added using the address book or 
through direct input.
Only the destinations that can be specified are displayed. For example, 
fax destinations are not displayed.
3Touch [Scan Settings] to check the specified scan settings. The spec-
ified settings can also be changed.
– For details on the scan settings, refer to “Specifying the Scan Set-
tings” on page 2-43.
4After checking the settings, touch [OK].
Downloaded From ManualsPrinter.com Manuals 
						

							2Scanning Documents
2-8 bizhub 500/420
Scanning Documents
Chapter 2
5Load the document into the ADF or position it on the original glass of 
the machine.
6Press the [Start] key on the control panel.
The document is scanned, and the data is sent.
2
Note 
Do not turn off the machine until the scanned jobs disappear from the job 
list.
Downloaded From ManualsPrinter.com Manuals 
						

							Scanning Documents2
bizhub 500/420 2-9
Scanning Documents
Chapter 2
Selecting Group Addresses
“Group” refers to multiple destinations that are registered collectively. The 
following procedure describes how to send data by selecting a group that 
has been registered in advance.
For details on registering groups, refer to “Registering Program Destina-
tions” on page 3-24.
1Press the [Scan] key on the control panel.
The Scan mode screen appears.
2Touch [Group].
Touching the button for a group displays the list of members registered 
in the group.
Scan
Downloaded From ManualsPrinter.com Manuals 
						

							2Scanning Documents
2-10 bizhub 500/420
Scanning Documents
Chapter 2
3Select the desired destinations, and then touch [OK].
4Touch [Scan Settings], and then specify the scan settings.
– For details on the scan settings, refer to “Specifying the Scan Set-
tings” on page 2-43.
5After specifying the settings, touch [OK].
6Load the document into the ADF or position it on the original glass of 
the machine.
7Press the [Start] key on the control panel.
The document is scanned, and the data is sent.
Downloaded From ManualsPrinter.com Manuals 
						

							Scanning Documents2
bizhub 500/420 2-11
Scanning Documents
Chapter 2
2
Note 
Do not turn off the machine until the scanned jobs disappear from the job 
list.
Downloaded From ManualsPrinter.com Manuals 
						

							2Scanning Documents
2-12 bizhub 500/420
Scanning Documents
Chapter 2
Selecting Destinations From the Address Book
“Address book” refers to the collection of destination addresses that were 
registered in advance. The following procedure describes how to send data 
by selecting destinations from the address book. Multiple addresses can be 
specified simultaneously from the address book.
For details on registering addresses in the address book, refer to “Register-
ing Abbreviated Destinations” on page 3-10.
1Press the [Scan] key on the control panel.
The Scan mode screen appears.
2Touch [Address Book].
The address book is displayed, and registered address names are dis-
played by touching the corresponding index button.
?Why is [LDAP Search] not displayed on the Address Book tab?
%If the [Manual Destination Input] on the Security Details screen (dis-
played by touching [Security Setting] on the Administrator Setting 
screen) is set to [Restrict], [LDAP Search] does not appear on the 
Address Book tab.
?To perform LDAP searches, what settings are required?
Scan
Downloaded From ManualsPrinter.com Manuals 
						

							Scanning Documents2
bizhub 500/420 2-13
Scanning Documents
Chapter 2
%Administrator settings such as the LDAP sever setting are required. 
For details, refer to “Enabling LDAP Settings” on page 3-75.
3Touch the button for a destination to select it. 
The selected buttons are highlighted, and the selected destinations are 
listed under “Broadcast Destinations”. Other destination addresses 
can be added through direct input.
– If necessary, you can search for the destination. For details, refer to 
“Searching the Destination” on page 2-13.
Searching the Destination
The following methods are available for searching the destination.
-Detail Search: Searches the address by entering a section of the name or 
description of the address.
-LDAP search: Searches the address that meets the conditions from the 
addresses registered on the LDAP server.
A “Basic Search” in which a keyword is entered and a “Advanced Search” in 
which multiple conditions are used to narrow down the search are available.
Downloaded From ManualsPrinter.com Manuals 
						

							2Scanning Documents
2-14 bizhub 500/420
Scanning Documents
Chapter 2
!
Detail 
To perform LDAP searches, the LDAP server settings that are specified 
in Administrator Setting are required. For details, refer to “Enabling LDAP 
Settings” on page 3-75.
Up to five destinations can be combined from the results of an LDAP 
search and from those entered directly.
If “Manual Destination Input” on the Security Details screen (displayed by 
touching [Security Setting] on the Administrator Setting screen) is set to 
“Restrict”, an LDAP search cannot be performed.
Basic Search
Advanced Search
Downloaded From ManualsPrinter.com Manuals 
						

							Scanning Documents2
bizhub 500/420 2-15
Scanning Documents
Chapter 2
To search the destination
1Touch [Scan Settings], and then specify the scan settings.
– For details on the scan settings, refer to “Specifying the Scan Set-
tings” on page 2-43.
2After specifying the settings, touch [OK].
3Load the document into the ADF or position it on the original glass of 
the machine.
4Press the [Start] key on the control panel.
The document is scanned, and the data is sent.
2
Note 
Do not turn off the machine until the scanned jobs disappear from the job 
list.
Downloaded From ManualsPrinter.com Manuals