NEC Conference Room Scheduler An Open Application Interface User Guide

							CONFERENCE ROOM SCHEDULER
AN
OPEN APPLICATION INTERFACE (OAI)
USER GUIDE
NEC America, Inc.
NDA-30006-002
Revision 2.0
January, 1997
Stock # 241732 
						

							LIABILITY DISCLAIMER
NEC America reserves the right to change the specifications,  functions, 
or features in this document at any time without notice.  NEC America 
has prepared this document for use by its employees and customers.  The 
information contained herein is the property of NEC  America and shall 
not be reproduced without prior written approval from NEC America.
Copyright 1996
NEC America, Inc. 
						

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Conference Room Scheduler User Guide CONTENTS
TABLE OF CONTENTS
Page
General Description  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  1
Here’s How it Works at The D
term . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  1
Operating Guidelines  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  2
Reserve a Conference Room . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  3
Examples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  4
Cancel a Reservation For a Specific Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  5
Cancel a Reservation For a Specific Day . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  6
Verify a Reservation For a Specific Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Verify a Reservation For a Specific Day . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Check a Conference Room Reservation Made By Another . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  9
Made For A Specific Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  9
Made for a Specific Day . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  10
Error Messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  11
Access Database Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  12
(A)ll Open and Reserved Rooms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  13
(L)ist Database Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  13
(O)pen Rooms Only . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  14
(R)eserved Rooms Only  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Procedure  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  15 
						

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CONTENTS Conference Room Scheduler User Guide
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Conference Room Scheduler User Guide
General Description
Conference Room Scheduler changes the Dterm V telephone into a computer 
terminal through which you can interactively manage conference room usage. 
Using the features that are already on your D
term V telephone and without 
interrupting your regular call placement activities, you can use the system to:
•Reserve a conference room.
Cancel a conference room reservation.
Ve r i f y a reservation previously made.
Check a conference room reservation made by someone else.
Conference Room Scheduler performs error checking procedures to assure 
accuracy in scheduling, minimizing conflict in room usage. It also manages a 
database of conference rooms, employee names and identification numbers, and a 
90-day calendar of reservations. The calendar is rotated regularly to maintain the 
90-day period.
Conference Room Scheduler also provides access to the database of rooms so that 
it can be sorted in various ways and either displayed for on-screen viewing or 
printed.
Here’s How it 
Works at The Dterm1. The process is begun by pressing the Dterm key which has been assigned to Con-
ference Room Scheduler.
2. Specific procedures for each program function are provided on the following 
pages. In a step-by-step manner you are given the necessary response(s) to 
prompting statements displayed on the D
term.
3. The system has built-in messages which tell you when incorrect information has 
been entered (i.e., an invalid day of the month, such as February 30, or a date 
entered that is outside of the 90-day period). Messages also give you informa-
tion such as whether or not the requested room is available on the date request-
ed, if the requested room is large enough for the size of your group, or if there 
is a conflicting reservation for the same room or time. The last section of this 
guide contains a complete list of program messages, listed by number, with a 
description of each.
4. To exit, or cancel, any of the following procedures at any time, you may again 
press the D
term key that you pressed to start Conference Room Scheduler. Any 
procedure that has been successfully completed, such as a room reserved or a 
reservation cancelled, remains in effect. Any partially completed procedure will 
not be saved. 
						

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Conference Room Scheduler User Guide
Operating Guidelines
Rooms can only be reserved, verified, or cancelled up to 3 months, or 90 days, 
in advance. If the current day is May 5, reservations may be scheduled up to and 
including August 5th. If the current day is November 30, reservations may be 
placed up to and including February 28 (or 29 on leap year).
Room reservations must be made for a specific day and time. It is not possible, 
therefore, to reserve a room for Mondays, Wednesdays, and Fridays without 
making a separate request for each day individually.
Rooms are reserved in half-hour intervals. For example, if you want a 
conference room from 10:20-10:40, the reservation will be made from 10:00-
11:00. 
Rooms may not be reserved across days. In other words, you cannot reserve a 
room starting before midnight of one day and ending after midnight of the 
following day. All reservations must end by 11:30 p.m.; otherwise, they would 
end at midnight of the next day.
Reservations are made and maintained by your identification number. If an 
employee is leaving the company, all reservations made using that person’s 
identification number must be deleted before the number is removed from the 
employee database. A reservation in the system associated with an ID number 
that is no longer in the employee database cannot be removed from Conference 
Room Scheduler.
Conference Room Scheduler can be set up to work with 3-, 4-, or 5-digit room 
numbers and adjusts the messages displayed on the D
term panel to 
accommodate the difference in length. One way that it adjusts the rest of the 
message is to change the month notation from a 3- to a 2-digit length. This guide 
includes D
term messages in the procedural descriptions and uses a 4-digit room 
number and a 2-digit month notation. 
						

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Conference Room Scheduler User Guide
Reserve a Conference Room
The following procedure begins when the Dterm key assigned to Conference Room 
Scheduler has been pressed. Examples of this procedure are provided on the next 
page. Refer to Error Messages on page 11 for error descriptions.
or
or
Note:Two-letter month notations include the following: January (Ja), February (Fb), 
March (Mr), April (Ap), May (My), June (Jn), July (Jl), August (Au), September 
(Sp), October (Oc), November (Nv), December (Dc). Displayed Message Expected ResponsePossible Error 
Messages
1.‘Rsv–1 Vr–2 Cn–3’Enter 1# to indicate the Reserve function. 1
2.‘ID XXXXXX’Enter your assigned identification number ranging in 
length from one to nine digits.2, 20
3.‘On What Day –   
MMDD’Enter the date of the desired reservation, using zeros to 
pad months and days that are only one digit in length 
(i.e., 0607), followed by a #.3, 4, 5, 6, 7, 8
4.‘Start Time – HHMM?’Enter the time at which the desired reservation begins, 
using the 2400 clock (i.e., 0000 for midnight, 0800 for 
8:00 a.m., 1330 for 1:30 p.m.) and followed by a #.9, 10, 11, 12, 13, 
14
5.‘End Time – HHMM?’Enter the time that the desired reservation ends, using 
the 2400 clock and followed by a #. 9, 10, 11, 12, 13, 
14, 15
6.‘# of People?’Enter the number of people expected to be in the 
conference room during the time reserved, followed by 
a #.21,22
7.‘Room N?’If Room N is acceptable, enter a #. If the room is not 
acceptable to you, enter the number of a room you want 
reserved instead, followed by a #.16, 17, 18
7.‘Conflicting Rsv:’Indicates that you have already scheduled a reservation 
at that time. Enter any key to return to the first displayed 
message (Rsv–1 Vr–2 Cn–3) to begin again.
8.‘NNNN:MMDD – 
HH:MMx’Indicates successful completion of the reservation. 
NNNN is the number of the assigned conference room 
for day MMDD (MM=month, DD=day). HH:MM is the 
time of the reservation where x represents ‘a’ in a.m. and 
‘p’ in p.m.
8.‘No Rooms Avail:’Indicates that the reservation has not been completed 
because no room large enough for the indicated number 
of people is available. 
						

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Conference Room Scheduler User Guide
Examples
Normal Operation
This example assumes the current date to be 
between May 1 and July 31.
Display: Rsv–1 Vr–2 Cn–3:
Response: 1#
Display: ID XXXX?
Response: 4441#
Display: On What Day–MMDD
Response: 0731#
Display: Start Time–HHMM?
Response: 1345#
Display: End Time–HHMM?
Response: 1450#
Display: # of People?
Response: 20#
Display: Room 1055
Response: #
Display: 1055:Jul 31–1:30p
Response: Assigned D
term key pressed to 
terminate the program
or
any key pressed to repeat the 
entire sequence.
Operation with Errors
This example assumes the current date to be 
between June 30 and September 30.
Display: Rsv–1 Vr–2 Cn–3:
Response: 44#
Display: Option–1,2,or 3:
Response: 1#
Display: ID XXXX?
Response: 231#
Display: Invalid ID Code:
Response: 2311#
Display: On What Day–MMDD?
Response: 0629#
Display: Day Already Past
Response: 0130#
Display: Mo Out of Range:
Response: 0930#
Display: Start Time–HHMM?
Response : 0920#
Display: End Time–HHMM?
Response: 0900#
Display: Bad End Time:
Response: 0950#
Display: # of People?
Response: 9#
Display: Room 1055?
Response: 9#
Display: 9:Sep30–9:00a
Response: Assigned Dterm key pressed to 
terminate the program. 
						

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Conference Room Scheduler User Guide
Cancel a Reservation For a Specific Time
The following procedure begins when the Dterm key assigned to Conference Room 
Scheduler has been pressed. Refer to Error Messages on page 11 for error 
descriptions.
or
Note: Two-letter month notations include the following: January (Ja), February (Fb), 
March (Mr), April (Ap), May (My), June (Jn), July (Jl), August (Au), September 
(Sp), October (Oc), November (Nv), December (Dc). Displayed Message Expected ResponsePossible Error 
Messages
1.‘Rsv–1 Vr–2 Cn–3’Enter 3# to indicate the Cancel function. 1
2.‘ID XXXXXX’Enter your assigned identification number ranging in 
length from one to nine digits, followed by a #.2
3.‘On What Day – 
MMDD’Enter the date of the reservation to be cancelled, using 
zeros to pad months and days that are only one digit in 
length (i.e., 0607), followed by a #.3, 4, 5, 6, 7, 8
4.‘Start Time – 
HHMM?’Enter the time at which the reservation to be cancelled 
begins, using the 2400 clock (i.e., 0000 for midnight, 
0800 for 8:00 a.m., 1330 for 1:30 p.m.) and followed by 
a #.9, 10, 11, 12, 13, 14
5.‘NNNN:MMDD – 
HH:MMx”Indicates the reservation of room NNNN on day 
MMDD at the time HH:MMx, where x represents the 
‘a’ in a.m. and the ‘p’ in p.m. 
Enter 1# to cancel the designated reservation. The next 
reservation will then appear.
or
Enter # to skip this cancellation and continue viewing 
reservations for possible cancellation. 19
5.‘Unsuccessful’Indicates that no room reservation has been found for 
you on the designated day or that the list of your 
reserved rooms on the designated day is exhausted. 
						

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Conference Room Scheduler User Guide
Cancel a Reservation For a Specific Day
The following procedure begins when the Dterm key assigned to Conference Room 
Scheduler has been pressed. Refer to Error Messages on page 11 for error 
descriptions.
or
Note: Two-letter month notations include the following: January (Ja), February (Fb), 
March (Mr), April (Ap), May (My), June (Jn), July (Jl), August (Au), September 
(Sp), October (Oc), November (Nv), December (Dc). Displayed Message Expected ResponsePossible Error 
Messages
1.‘Rsv–1 Vr–2 Cn–3’Enter 3# to indicate the Cancel function. 1
2.‘ID XXXXXX’Enter your assigned identification number ranging in 
length from one to nine digits, followed by a #.2
3.‘On What Day – 
MMDD’Enter the date of the reservation to be cancelled, using 
zeros to pad months and days that are only one digit in 
length (i.e., 0607), followed by a #.3, 4, 5, 6, 7, 8
4.‘Start Time – 
HHMM?’Enter a #.
9, 10, 11, 12, 13, 14
5.‘NNNN:MMDD – 
HH:MMx”Indicates the reservation of room NNNN on day 
MMDD at the time HH:MMx, where x represents the 
‘a’ in a.m. and the ‘p’ in p.m. 
Enter 1# to cancel the designated reservation. The next 
reservation will then appear.
or
Enter # to skip this cancellation and continue viewing 
reservations for possible cancellation.19
5.‘Unsuccessful’Indicates that no room reservation has been found for 
you on the designated day or that the list of your 
reserved rooms on the designated day is exhausted.