Nitsuko Nvm-desktop Messaging Users Guide

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Chapter 4: Message Cabinets and Action Buttons
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Chapter 4:
Message Cabinets and Action Buttons
Managing Messages With The Message Cabinets
What Are Message Cabinets?
Located beneath the Message Pane, the Message Cabinets are electronic Òfile drawersÓ in which
you store voice mail, email and fax mail messages. There are three Message Cabinets:
lNew Messages . . . . . . . . . . . . . . .All your new messages automatically go into this cabinet.
lHeld Messages . . . . . . . . . . ....

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Holding and Saving Messages
You can use the Message Pane to either hold or save messages. You do this by dragging a new
message to either the Held Messages or Saved Messages Message Cabinet. Note that you cannot
drag an email message to the Held Messages cabinet.
To move a message to a different Message Cabinet:
This is an easy way to move New Messages to either the Held Messages cabinet or the
Saved Messages cabinet. 
1. Click on a message in the Message Pane.
2. While holding the left mouse button...

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Chapter 4: Message Cabinets and Action Buttons
Using the Message Action Buttons
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What Are The Message Action Buttons?
There are eight Message Action Buttons just above the Message Pane. Use these buttons to send
messages and access a host of other voice mail features.
 . . . . . . . . . . . . . . . . . . . .Record and Send Messages
Record and send voice mail messages and greetings.
You can also compose and send email messages.
 . . . . . . . . . . . . . . . . . . . .Private...

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Chapter 4: Message Cabinets and Action Buttons
The Button
Record and Send Voice Mail Messages
You can record and send messages to your co-workers. NVM-Desktop Messaging can deliver
these messages right away or you can mark them for Future Delivery. In addition, you can record
your mailbox name, your own mailbox greeting or your Park and Page message. If you need to
learn more about these features, refer to your NVM-Series User Guide or ask your System
Administrator.
To record and send a voice mail...

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Chapter 4: Message Cabinets and Action Buttons
The Button
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5. Click RECORDand start recording your greeting.
6. While recording, you can use the following controls:
lPLAY . . . . . . . . . . . . . . . . . . . . . .Plays the recorded message or greeting.
lPAUSE . . . . . . . . . . . . . . . . . . . . .Pauses your recording. Press RECORDto start recording
again.
lSTOP . . . . . . . . . . . . . . . . . . . . . .Stops your recording. You have to stop or pause before
you can save...

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Chapter 4: Message Cabinets and Action Buttons
The Button
Record and Send Voice Mail Messages (ContÕd)
lIf you recorded a voice mail message, you see the Address Screen. (Turn to page 41 for more
on using this screen.)
lIf you recorded a Future Delivery voice mail message, you see the Future Delivery Address
Screen. (Turn to page 46 for more on using this screen.)
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Chapter 4: Message Cabinets and Action Buttons
The Button
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Using the Address Screen
The Address Screen lets you select a co-worker or a group of co-workers that will receive your
voice message. You do this by placing names into the Send List from your companyÕs Main
Directory or from your own Personal Directory. You can also use the Address Screen to mark the
message as Urgent, Confidentialor Return Receiptrequested.
To load your companyÕs Main Directory into the Address...

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Chapter 4: Message Cabinets and Action Buttons
The Button
Record and Send Voice Mail Messages (ContÕd)
Using the Address Screen (ContÕd)
To add co-workers to your Personal Directory:
Method 1
1. Load the Main Directory into the Address Screen.
2. Select a name in the Main Directory.
You can shift click to add a consecutive range of names, or Ctrl click to add a non-con-
secutive group of names.
3. Click the Personal Directory Addbutton.
Method 2
1. Load the Main Directory into the Address Screen.
2....

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Chapter 4: Message Cabinets and Action Buttons
The Button
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To delete a co-worker from your Personal Directory:
1. Select a name in your Personal Directory.
You can shift click to add a consecutive range of names, or Ctrl click to add a non-con-
secutive group of names.
2. Click the Personal Directory Deletebutton.
To add co-workers in your Personal Directory to your Send List:
1. Select a name in your Personal Directory.
2. Double-click the selected name.
OR
Press Enter....

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Chapter 4: Message Cabinets and Action Buttons
The Button
Record and Send Voice Mail Messages (ContÕd)
Using the Address Screen (ContÕd)
To add co-workers to your Send List:
Method 1
1. Load the Main Directory into the Address Screen.
2. Select a name in the Main Directory.
You can shift click to add a consecutive range of names, or Ctrl click to add a non-con-
secutive group of names.
3. Click the Send List Addbutton:
Method 2
1. Load the Main Directory into the Address Screen.
2. Click Add to Send...