OKI B2520 MFP User Manual

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3 - Parameters/Setup
B2500 MFP User’s Guide
21
You can choose with the setup WITHOUT, DELAY 
5 MIN, DELAY 15 MIN, DELAY 30 MIN.
▼ 29 - SETUP/TECHNICALS
1
Press on ▼, press on OK.
2Select TECHNICALS with the ▼ or ▲ buttons 
and confirm with 
OK.
3Select 08 with the ▼ or ▲ buttons and confirm 
with 
OK.
4Quit this menu by pressing the  button.
Save your toner cartridge
This function allows you to increase the lifetime of 
your toner cartridge.
▼ 29 - SETUP/TECHNICALS
1
Press on ▼, press on OK.
2Select TECHNICALS with the ▼ or ▲ buttons 
and confirm with 
OK.
3Select 80 with the ▼ or ▲ buttons and confirm 
with 
OK.
4Choose the parameter WITH with the ▼ or ▲ 
buttons and confirm with 
OK.
5Quit this menu by pressing the  button.
Setup the printing format
The default setup is NO. You can print a document 
i n  a  LE TT E R f o r m a t  o n  A 4 pa g es  by  s et t i n g u p t h i s  
parameter on LETTER/A4.
▼ 29 - SETUP/TECHNICALS
1
Press on ▼, press on OK.
2Select TECHNICALS with the ▼ or ▲ buttons 
and confirm with 
OK.
3Select 93 with the ▼ or ▲ buttons and confirm 
with 
OK.
4Choose the parameter LETTER/A4 with the ▼ 
or ▲ buttons and confirm with 
OK.
5Quit this menu by pressing the  button.
Declare the number of 
authorized WEP keys
You can create a network with WEP keys to allow 
several personal computers to use the machine as 
a network printer.
You can authorize up to 4 WEP (Wired Equivalent 
Privacy) on your machine.
To declare the number proceed as follows:
▼ 29 - SETUP/TECHNICALS
1
Press on ▼, press on OK.
2Select TECHNICALS with the ▼ or ▲ buttons and confirm with 
OK.
3Select 96 with the ▼ or ▲ buttons and confirm 
with 
OK.
4Enter the desired key number (4 maximum), 
confirm with 
OK.
5Quit this menu by pressing the  button.
Setup the display language
You can select another language for the menus 
display. By default, the machine operates in the 
English language.
▼ 203 - SETUP/GEOGRAPHICAL/
LANGUAGE
1
Press on ▼, enter 203 with the keyboard and 
confirm with 
OK.
2Choose the desired language with the ▼ or ▲ 
buttons and confirm with 
OK.
3Quit this menu by pressing the  button.
Setup of the default paper format
This menu allows to setup the default paper 
format to be used for printing.
 856 - ADVANCED FCT/SCAN. & 
PRINT/PAPER FORMAT
1
Select the default paper size with the  and  
buttons within the following choices: A4, A5, 
LETTER and LEGAL.
2Confirm by pressing the OK button.
3Quit this menu by pressing the  button.
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B2500 MFP User’s Guide
22
4 - WLAN network
WLAN network
You can connect your machine to a PC using a USB 
cable or make a wireless connection (via radio) 
with a PC or network.
If you have a WLAN adaptor, you can incorporate 
your machine as a network printer into a radio 
network. This works only with an approved 
adaptor that you can obtain from our ordering 
department.
Type of radio network
A radio network or WLAN (Wireless Local Area 
Network) is created when at least two computers, 
printers or other peripheral devices communicate 
with each other in a network via radio waves (high 
frequency waves). The transmission of data in the 
radio network is based on the standards 802.11b 
and 802.11g. According to how the network is set 
up, it may be described as an infrastructure 
network or an ad-hoc network.
Radio infrastructure network
In an infrastructure network, several devices 
communicate via a central access point (a 
gateway or router). All data is sent to the access 
point (gateway or router) from where it is re-
distributed.
Radio ad-hoc network
In an ad-hoc network, the devices communicate 
directly with each other without passing through 
an access point. The speed of communication across the whole radio network is as fast as the 
weakest connection in the network. The speed of 
communication is also dependent on spatial 
distance between transmitter and receiver, as well 
as the number of barriers, such as walls or 
ceilings.
Radio networks (WLAN)
Three steps are necessary to incorprate your 
machine into a radio network (WLAN):
1
Configure the network to your PC.
2Set up the parameters for your machine so that 
it can function in a network.
3Having set up the parameters your device, 
install the Companion Suite LL software onto 
your PC with the necessary printer drivers.
Caution, when you are using a wireless 
connection, certain medical equipment, 
and sensitive or security systems, may 
be affected by the radio transmissions of 
your device; in all cases, please follow 
safety guidelines closely. 
The PC and all other devices must have their 
parameters set up to the same network as 
the multifunction machine. All the details 
needed for setting up the device, such as 
the network names (SSID), type of radio 
network, WEP key, IP address or 
subnetwork mask, must match the 
specifications of the network. 
You will find these details on your PC or on 
the access point.
To find out how to set up the parameters for 
your PC, please consult the users’ manual 
for your server. For large networks, please 
seek the advice of your network 
administrator.
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4 - WLAN network
B2500 MFP User’s Guide
23
Connect your WLAN adaptor
Your machine belongs to a new generation of 
terminals that you can incorporate into a WLAN 
network using a WLAN USB key.
Plug your WLAN USB key into the USB port of your 
machine.
Configure your network
Creating or rejoining a network
Before attempting to use a WLAN adaptor on your 
machine, you must enter the parameters that will 
allow a WLAN network to recognize your machine.
On your machine you will find simple instructions 
that guide you step by step through the set-up of your network. 
▼ 281 - SETUP/WLAN/ASS. CONFIG.
1
Type in ▼, select the menu SETUP using the 
keys ▼ or ▲ and confirm with 
OK.
2Select WLAN using the keys ▼ or ▲ and 
confirm with 
OK.
3Select ASS. CONFIG. using the keys ▼ or ▲ 
and confirm with 
OK.
4Select NEW NETWORK using the keys ▼ or ▲ 
and confirm with 
OK.
5SSID appears on the screen, enter the name of 
your network using the numerical keypad, 
pressing the keys one after the other until you 
obtain the name you want (32 characters 
maximum) and confirm with 
OK.
6AD-HOC MODE or INFRA. MODE appear on 
the screen. Go back to the beginning of the 
chapter and make your choice. 
Select one of these modes and confirm with 
OK.
- If you choose AD-HOC mode, the sub-
menu CHANNEL appears, enter a figure 
between 1 and 13 and confirm with OK.
7
WITHOUT SECURITY or WITH SECURITY 
appear on the screen. 
Select the option you want and confirm with 
OK.
- If you choose WITH SECURITY the sub-
menu WEP KEY 1 appears, enter the key 
number (1 to 4 maximum) that you are 
using on your network.
8
IP CONF.: MANU or IP CONF.: AUTO appear 
on the screen. 
If you choose to set up the system manually, 
go to the next paragraph and enter the 
parameters IP ADDRESS, SUBNET MASK and 
GATEWAY.
9At the end of this procedure, you return to the 
main menu of ASS. CONFIG.
10Exit this menu by pressing the  key. Your machine’s network radio adaptor 
transmits data using the radio protocol IEEE 
802.11g; it can also be incorporated into an 
existing IEEE 802.11b network.
When connecting to your machine, only use 
the approved adaptor. Other transmitting or 
receiving adaptors may damage your 
device. 
Regardless of whether you use your 
machine in an infrastructure or ad-hoc 
network, you must set up certain network 
and security parameters (for example, the 
Service-Set-ID (SSID) and the WEP key). 
These must match the network’s 
specifications.
We recommend that the settings of your 
WLAN network should only be changed by a 
person with a good knowledge of the 
configuration of your computer. 
If you choose an existing network, steps 5 
and 6 ( and possibly 7) are carried out 
automatically.
The WEP key number may be configured in 
the menu:
▼ 29 - SETUP/TECHNICALS/WEP KEYS 
NBR
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B2500 MFP User’s Guide
24
4 - WLAN network
Referring to or changing your  
network parameters
Each of the parameters of your network may be 
changed as your network develops.
▼ 2822 - SETUP/WLAN/PARAMETERS/
IP ADDRESS
1
Type in ▼, select the menu SETUP using the 
keys ▼ or ▲ and confirm with 
OK.
2Select WLAN using the keys ▼ or ▲ and 
confirm with 
OK.
3Select PARAMETERS using the keys ▼ or ▲ 
and confirm with 
OK.
4Select IP ADDRESS using the keys ▼ or ▲ and 
confirm with 
OK.
5The number of your IP address will appear in 
the format 000.000.000.000. Enter the new 
IP address for your machine in the format 
displayed and confirm with 
OK.
6Exit this menu by pressing the  key.
▼ 2823 - SETUP/WLAN/PARAMETERS/
SUBNET MASK
1
Type in ▼, select the menu SETUP using the 
keys ▼ or ▲ and confirm with 
OK.
2Select WLAN using the keys ▼ or ▲ and 
confirm with 
OK.
3Select PARAMETERS using the keys ▼ or ▲ 
and confirm with 
OK.
4Select SUBNET MASK using the keys ▼ or ▲ 
and confirm with 
OK.
5The number of your subnet mask will appear in 
the format 000.000.000.000. Enter the new 
submask of your machine in the format 
displayed and confirm with 
OK.
6Exit this menu by pressing the  key.
▼ 2824 - SETUP/WLAN/PARAMETERS/
GATEWAY
1
Type in ▼, select the menu SETUP using the 
keys ▼ or ▲ and confirm with 
OK.
2Select WLAN using the keys ▼ or ▲ and 
confirm with 
OK.
3Select PARAMETERS using the keys ▼ or ▲ 
and confirm with 
OK.
4Select GATEWAY using the keys ▼ or ▲ and 
confirm with 
OK.
5The number of your gateway will appear in the 
format 000.000.000.000. Enter the new 
gateway for your machine in the format 
displayed and confirm with 
OK.
6Exit this menu by pressing the  key.
▼ 2825 - SETUP/WLAN/PARAMETERS/
SSID
1
Type in ▼, select the menu SETUP using the 
keys ▼ or ▲ and confirm with 
OK.
2Select WLAN using the keys ▼ or ▲ and 
confirm with 
OK.
3Select PARAMETERS using the keys ▼ or ▲ 
and confirm with 
OK.
4Select SSID using the keys ▼ or ▲ and confirm 
with 
OK.
5The name of your network will appear on the 
screen. Enter the new name of your network 
and confirm with 
OK.
6Exit this menu by pressing the  key.
▼ 2826 - SETUP/WLAN/PARAMETERS/
MODE
1
Type in ▼, select the menu SETUP using the 
keys ▼ or ▲ and confirm with 
OK.
2Select WLAN using the keys ▼ or ▲ and 
confirm with 
OK.
3Select PARAMETERS using the keys ▼ or ▲ 
and confirm with 
OK.
4Select MODE using the keys ▼ or ▲ and 
confirm with 
OK.
5The symbol >>, tells you that your network is 
in active mode.
6Select one of the modes and confirm with OK.
- If you choose the AD-HOC MODE, the 
sub-menu CHANNEL will appear; enter a 
number between 1 and 13 and confirm 
with OK.
7
Exit this menu by pressing the  key.
▼ 2827 - SETUP/WLAN/PARAMETERS/
SECURITY
This parameter allows you to make your network 
secure.
1
Type in ▼, select the menu SETUP using the 
keys ▼ or ▲ and confirm with 
OK.
2Select WLAN using the keys ▼ or ▲ and 
confirm with 
OK.
3Select PARAMETERS using the keys ▼ or ▲ 
and confirm with 
OK.
4Select SECURITY using the keys ▼ or ▲ and 
confirm with 
OK.
5Choose WITH or WITHOUT and confirm by 
OK. 
If you choose WITH, enter a password: 
- In a 64 bit security configuration, the 
password must contain five characters exactly. 
- In a 128 bit security configuration, the 
password must contain 13 characters exactly.
In an AD-HOC network, the devices 
communicate directly with each other 
without passing through an access point. 
The speed of communication across the 
whole AD-HOC radio network is as fast as 
the weakest connection in the network. The 
speed of communication is also dependent 
on spatial distance between transmitter and 
receiver, as well as the number of barriers, 
such as walls or ceilings.
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							B2500
4 - WLAN network
B2500 MFP User’s Guide
25
6Exit this menu by pressing the  key.
▼ 2828 - SETUP/WLAN/PARAMETERS/
HOSTNAME
The machine name allows you to identify your 
machine on the network via a PC (for example with 
the name PRINT-NETWORK-1).
1
Type in ▼, select the menu SETUP using the 
keys ▼ or ▲ and confirm with 
OK.
2Select WLAN using the keys ▼ or ▲ and 
confirm with 
OK.
3Select PARAMETERS using the keys ▼ or ▲ 
and confirm with 
OK.
4Select HOSTNAME using the keys ▼ or ▲ and 
confirm with 
OK.
5Type in the desired name (15 characters 
maximum) and confirm with 
OK.
6Exit this menu by pressing the  key.
Once your connection has been set up, you must 
install the network MFP printer driver on your PC 
so that you can print your documents. Refer to the 
paragraph “Wireless connection”, page 32.
An example of how an AD-HOC  
network may be set up
An example of how to configure an Ad-hoc 
network without security protection using the 
following parameters:
•network name: house
•radio type: ad-hoc
• channel: 1
• PC’s IP address: 169.254.0.1
• PC’s subnetwork mask: 255.255.0.0
• PC’s gateway: 0.0.0.0
• IP address of the multifunction machine: 
169.254.0.2
• subnetwork mask of the multifunction machine: 
255.255.0.0
• multifunction machine’s gateway: 0.0.0.0
Setting up a multifunction machine
1Plug the WLAN USB key into the USB connector 
of the multifunction machine.
2Type in ▼, select the menu SETUP using the 
keys ▼ or ▲ and confirm with 
OK.
3Select WLAN using the keys ▼ or ▲ and 
confirm with 
OK.
4Select ASS. CONFIG. using the keys ▼ or ▲ 
and confirm with 
OK.
5Select NEW NETWORK using the keys ▼ or ▲ 
and confirm with 
OK.
6SSID appears on the screen, enter house 
using the numerical keypad and confirm with 
OK.
7Select the mode AD-HOC MODE and confirm 
with 
OK.
8Enter 1 in the field CHANNEL and confirm 
with 
OK.
9Select WITHOUT SECURITY and confirm with 
OK.
10Select IP CONF.: MANU and confirm with OK.
11Enter 169.254.0.2 in the field IP ADDRESS 
and confirm with 
OK. 
12Enter 255.255.0.0 in the field SUBNET MASK 
and confirm with 
OK.
13Enter 0.0.0.0 in the field GATEWAY and 
confirm with 
OK.
14At the end of this process, you return to the 
main menu of ASS. CONFIG.
15Exit this menu by pressing the  key.
Once the network has been set up, the LED of the 
WLAN USB key should be on. 
You must now set up the PC. You may also enter the password using 
the hexadecimal system. If this is the 
case:
- For a 64 bit security configuration, the 
password must contain exactly 
10 hexadecimal characters.
 
- For a 128 bit security configuration, 
the password must contain exactly 
26 hexadecimal characters.
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B2500 MFP User’s Guide
26
4 - WLAN network
Setting up the PC
For this section, refer to the instructions supplied 
by the manufacturer of your server to help you to 
find and join the house network.
1
Plug WLAN USB key into a USB port on the PC.
2Use the server software to detect the network.
3Join the network house once this has been 
detected.
4Now set up the WLAN network connection of 
your PC. 
To do this, you must configure the element 
Protocol Internet (TCP/IP) for the WLAN 
connection that has been created. If this 
element is set up in such a way as to obtain an 
IP address automatically, you must change it 
to manual mode to set up the TCP/IP address 
(169.254.0.1 in our example), the subnet 
mask (255.255.0.0 in our example) and the 
default gateway (0.0.0.0 in our example).
5Enter OK. 
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5 - USB memory key
B2500 MFP User’s Guide
27
USB memory 
key
You can connect a USB memory Key on the front 
side of your machine. The files stored in TXT, TIFF 
and JPEG formats will be analyzed and you will be 
able to use the following actions:
-print the stored files contained in your USB 
memory key,
-delete the files contained in your USB memory 
key,
-run an analysis on the contents of the inserted 
USB memory key,
-digitize a document on your USB memory key.
Use of the USB memory key
Print your documents
You can print the stored files or a list of the files 
located in the USB memory key.
Print the list of files located in the key
▼ 01 - MEDIA/PRINT DOC./LIST
1
Insert the USB memory key on the front side of 
the machine respecting the way of insertion.
2MEDIA ANALYSIS appears on the screen.
3Select PRINT DOC. with the ▼ or ▲ buttons 
and confirm with 
OK.
4Select LIST with the ▼ or ▲ buttons and 
confirm with 
OK.
5The list is shown in a table with the following 
information:
- the analyzed files are indexed in an 
incremental 1 by 1 order,
- the file’s name with it’s extension,
- the date of the file’s last save,
- the file’s size in Kbytes.
Print the files located in the key
▼ 01 - MEDIA/PRINT DOC./FILE
1
Insert the USB memory key on the front side of 
the machine respecting the way of insertion.
2MEDIA ANALYSIS appears on the screen.
3Select PRINT DOC. with the ▼ or ▲ buttons 
and confirm with 
OK.
4Select FILE with the ▼ or ▲ buttons and 
confirm with 
OK.
5You have three possibilities to print your files:
-ALL, to print all the files located in the 
USB memory key. 
Select ALL with the ▼ or ▲ buttons and 
confirm with OK. The printing is started 
automatically.
-SERIES, to print several files located in 
the USB memory key. 
Select SERIES with the ▼ or ▲ buttons 
and confirm with OK.  
FIRST FILE and the first indexed file 
appears on the screen, select with the ▼ 
or ▲ buttons the file to print and confirm 
with OK. A star (❅) appears on the left 
side of the file. 
LAST FILE appears on the screen, select 
with the ▼ or ▲ buttons the other files to 
print and confirm with OK. 
Press the   button. COPIES NUMBER 
appears on the screen, enter the desired 
number of copies with the digital keypad 
and confirm with OK to start printing.
-SELECTION, to print only one file located 
in the USB memory key. 
Select with the ▼ or ▲ buttons the file to 
print and confirm with OK. COPIES 
NUMBER appears on the screen, enter 
the desired number of copies with the 
digital keypad and confirm with OK to 
start printing.
6
Quit this menu by pressing the  button.
Delete your files located in the key
You can delete files located in your USB memory 
key.
▼ 06 - MEDIA/DELETE/MANUAL
1
Insert your USB memory key on the front side 
of your machine respecting the way of 
insertion.
2MEDIA ANALYSIS appears on the screen.
3Select DELETE with the ▼ or ▲ buttons and 
confirm with 
OK.
4Select MANUAL with the ▼ or ▲ buttons and 
confirm with 
OK.
5You have three possibilities to delete your files:
-ALL, to delete all the files located in the 
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B2500 MFP User’s Guide
28
5 - USB memory key
USB memory key. 
Select ALL with the ▼ or ▲ buttons and 
confirm with OK. 
You come back to the previous menu.
-SERIES, to delete several files located in 
the USB memory key. 
Select SERIES with the ▼ or ▲ buttons 
and confirm with OK.  
FIRST FILE and the first indexed file 
appears on the screen, select with the ▼ 
or ▲ buttons the file to delete and confirm 
with OK. A star (❅) appears on the left of 
the file. 
LAST FILE appears on the screen, select 
with the ▼ or ▲ buttons the other files to 
delete and confirm with OK. 
Press the   button. 
You come back to the previous menu
-SELECTION, to delete only one file 
located in the USB memory key. 
Select with the ▼ or ▲ buttons the file to 
delete and confirm with OK. 
You come back to the previous menu.
6
Quit this menu by pressing the  button.
Analyze the USB memory key 
content
After a period of inactivity, your machine will 
return to the main menu. To view the USB 
memory key again please proceed as follows:
▼ 08 - MEDIA/MEDIA ANALYSIS
1
Press on ▼, enter 07 with the keyboard.
2The USB memory key analysis is started.
3You can print or delete the detected files 
located in your USB memory key. Refer to the 
previous chapters.
Save a document on a USB 
memory key
This function allows you to digitize and save a 
document directly in a USB memory key.
1
Place the document to be copied face down on 
the glass.
2Insert the USB memory key in the USB 
connector of your multifunction device. 
The USB memory key analysis is started. 
When the analysis is finished, the MEDIA menu 
is displayed.
3Select SCAN TO with the  or  buttons then 
confirm with the 
OK button.
4Choose the COLOR between BLACK&WHITE and 
COLOR 
with the  or  buttons and the button 
OK.
5With the alphanumeric keyboard, give a name 
to the scan file (up to 20 characters) and 
confirm with 
OK.
6Choose the scan format between IMAGE and 
PDF, and confirm to start the scan and the 
recording of the document. 
IMAGE allows to have the same kind of file as a 
photo. 
PDF is a format for the digital documents 
creation.
The beginning button   immediately starts the 
scan and sends a file to the support with the 
parameters defined in the analysis format.
With the IMAGE format, if you have selected 
BLACK&WHITE the picture will be saved in TIFF 
format, if you have selected COLOR the picture 
will be saved in JPEG format.
You can also access this function in two 
other ways:
• by pressing the SCAN button of the 
machine deck then by selecting 
SCAN-TO-MEDIA.
•By pressing the 
 button from the 
screen saver then by typing 03 on the 
digital keyboard.
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6 - PC Features
B2500 MFP User’s Guide
29
PC Features
Introduction
The Companion Suite Pro software allows the 
connection of a personal computer with a 
compatible multifunction machine. 
From the PC, you can:
- manage the multifunction machine, allowing 
you to set it up according to your needs,
- print your documents on the multifunction 
machine from your usual applications,
- scan color, grey scale or black and white 
documents and edit them on your PC, or 
process them into text using the character 
recognition software (OCR),
Configuration requirements
The minimum configuration requirements for your 
personal computer are:
Supported operation systems:
-Windows 98SE,
- Windows Millennium,
- Windows 2000 with at least Service Pack 3,
- Windows XP (Home and Pro).
Processor:
- 500 MHz for Windows 98SE,
- 800 MHz for Windows Me or 2000,
- 1 GHz for Windows XP (Home and Pro),
-CD-ROM drive,
- a free USB port,
- 600 Mbytes of available disk space for the 
installation.
RAM memory:
- 128 Mbytes minimum for Windows 98, Me, 
and 2000,
- 192 Mbytes minimum for Windows XP (Home 
and Pro).
Installation
Install the software on your PC
Turn your PC on. Open an ADMINISTRATOR session 
unless working in 98SE and ME environments.
1
Insert the CD-ROM into your CD-ROM drive. 
The CD will autorun. If it doesn’t, click 
Start>Run>Browse. Browse to your CD-ROM 
drive. Double-click Install.exe. Click OK.
2Select your language. 
3Click Yes to accept the license agreement.
4Click All Products to install the drivers and 
software.
5The InstallShield Wizard proceeds with the 
installation.
6When the assistant finishes, the welcome 
It is recommended to install the 
Companion Suite Pro software first and 
then to connect the USB cable to your 
machine.
The ALL PRODUCTS installation copies to your 
hard disk the software required for proper 
execution of the Companion Suite Pro kit, 
which includes:
- Companion Suite Pro (machine 
management software, printer drivers, 
scanner, ...),
- PaperPort.
You may already be the owner of a version 
of the software available in the installation 
CD-ROM.
In this case, select the software that you 
want to install on your hard drive and 
confirm your choice.
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6 - PC Features
screen appears.
7Click on the NEXT button to launch the 
installation of the C
OMPANION SUITE PRO kit on 
your PC.
8Before the files are copied on your hard drive, 
you need to accept the proposed license 
agreement, use the scroll bar to read the 
agreement entirely.
9Click on the YES button.
10The final installation is ready to be executed.
11Click on the INSTALL button.
12A screen informs you of the installation progress.
13The Companion Suite Pro software is installed 
on your PC.
14Click on the CONTINUE button to copy the 
utilities and PaperPort SE software that come 
along with the kit.
15At the end of the installation, you need to 
restart your PC to update the system files.
16Select your choice and click on the FINISH 
button.
17Your Companion Suite Pro kit is successfully 
installed on your PC.
18Proceed to the next section to connect your 
MFP and Install the drivers.
You can start the multifunction 
machines management software from 
the menu S
TART >PROGRAMS 
>C
OMPANION SUITE > COMPANION 
S
UITE PRO LL >MF DIRECTOR or by 
clicking on the icon MF D
IRECTOR 
located on your desktop.
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