OKI MC360 User Manual

							
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6.Using the keypad or arrows keys and the on-screen keypad, type in the name.
7. Highlight  Done and press  Enter.
8. If required, you can alter the dens ity setting and/or document size:
(a) Use the  Down arrow key scroll to the required setting and press  Enter. 
(b) Select the appropriate value and press  Enter.
(c) Press the colour or mono  Start button.
(d) Press the  Enter button to select  OK or use the  Down arrow key then press the 
Enter  button to  Cancel the operation.
(e) To continue scanning further sheets, plac e your document(s) with text face UP 
in the ADF or face DOWN on the glass and press the  Start button to continue 
or press  Enter to complete and finish.
Document will be scanned to the  root directory on the USB memory.
On completion, a confirmation message displays.
9. Remove the USB memory from the machine.
SCAN TO NETWORK PC
Before sending your document to a file server , profiles should be set up first to speed up 
the process. A profile contains a list of fili ng parameters such as your filing protocol, 
directory, file name and other scanning parame ters. Add a new profile by either entering 
the machine’s web page or installing and star ting the Network Setup Tool on the DVD-ROM 
supplied.
1. Place your document(s) with text face UP  in the ADF or face DOWN on the glass.
2. Using the  Down arrow key, scroll to  Scan and press  Enter.
NOTE
Up to 64 characters (Single byte  character) can be entered. 
If you do not enter a file name, the default file name is used.  See “Default File 
Name” on page 43.
If you do not enter a file name, and you have not specified a default file name, 
the file name used by the machine default is “Image” (each subsequent file 
will increment, image00001, image00002, and so on.).
NOTE
If the name of the file to be written  to be USB Memory already exists you will 
be asked whether you wish to 
Save File?
>OK - The file will replace the one that  already exists (limited to one file).
>
Rename - Enables you to rename the file.
>
Cancel - This cancels file writing.
NOTE
When scanning multiple documents from the ADF, or on the Flatbed from Job 
Build Scanning with File Format set to  Jpeg, the image file is divided by page 
and saved. The file name is “file name entered-###,” with ### being a 
number between 000 and 999 automatically allocated to each page.
NOTE
You can create up to 20 profiles.
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3.Using the  Down arrow key, scroll to  Network PC and press Enter.
The file server profile list is displayed. If  no profiles exist, the profile list is blank.
4. Using the arrow keys, scroll to the requir ed profile (filing destination) and press 
Enter .
5. Press the colour or mono  Start button.
SCAN TO PC
The scanner function can be controlled from ei ther the MFP (Push Scan) or from the PC (Pull 
Scan).
Push scan
1. Place your document(s) with text face UP  in the ADF or face DOWN on the glass.
2. Using the  Down arrow key, scroll to  Scan and press  Enter.
3. Using the  Down arrow key, scroll to  PC and press  Enter.
4. The Push Scan  screen displays four options. Using the arrow keys, scroll to the 
required function and press  Enter:
(a) Email When the Email function is selected, th e Hotkey Utility executes PC Scan in 
accordance with your settings for “Scan to Email”. The scanned image data is 
saved in the specified folder and is re ady for the software to send as an 
attachment. Complete the data on screen and send.
(b) Folder When the Folder function  is selected the Hotkey Utili ty executes PC Scan in 
accordance with your settings for “Scan  to Folder”. The scanned image data is 
saved in the specified folder.
(c) Application
When the Application function is selected  the PCs Hotkey Utility executes PC 
Scan in accordance with your settings  for “Scan to Application1”. The scanned 
image data is opened in the application specified by the Hotkey Utility for 
Application 2.
(d) Fax
When the Fax function is selected, th e Hotkey Utility executes PC Scan in 
accordance with your settings for “Sca n to PCFax”. The scanned image data is 
NOTE
Ensure that the Hotkey Utility is installed and set up first. Refer to  “Hotkey 
utility - windows only” on page 21 .
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saved in the specified folder and is ready for the software to send as an 
attachment. Complete the data on screen and send.
5. Press the colour or mono  Start button.
Pull scan
Double click the Hotkey Icon on your de sktop. The Hotkey console (below) displays.
The functions below, can now be controlled from the PC:
> Scan to Application1
> Scan to Application2
> Scan to Email
> Scan to Folder
> Scan & Print
> Scan to PCFax
> Settings
As the cursor passes over an ic on, the parameters set for that icon appear in a text box 
(except, of course, “Settings”). A sing le click will select that option.
Besides the “Settings” option, there are two  others available in Pull Scan - “Scan to 
Application2” and “Scan & Print”.
> “Scan to Application2” works exactly the same as scan to Application1, simply 
allowing an alternative ap plication to be selected.
> “Scan & Print” allows you to scan to any printer available to your PC, including the 
MFP’s printer.
> The “Settings” option allows you to  set the parameters for all options.
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FAXING (MC360)
BASIC OPERATION
SEARCHING THE PHONE BOOK
To search the contents of the phone book you can either:
>Use the arrow keys to scroll through the list and highlight the required entry.
> Using the keypad to type in a search char acter, for example the first letters of the 
name. Destinations whose initial character  matches the entered character appear in 
the screen.
SENDING A FAX
1. Place your document(s) with the text face  Up in the ADF or face Down on the glass.
2. Using the  Down arrow key, scroll to  Fax and press  Enter.
3. Enter the destination fax number by either:
(a) Selecting  Fax No. and typing in the number using the numeric keypad.
(i) Press  Enter.
(ii) At the  Continue prompt, select  More to add additional numbers or  Done 
to confirm.
(b) Selecting  Phone Book and selecting the number fr om the phone book entries.
(i) Search the phone book entries, refer to  “Searching the phone book” on 
page 64 .
(ii) Repeat until all requir ed entries are selected.
(iii) Press the  Left arrow key to exit the list.
4. If required, press the  Up arrow key and scroll to  Check Dest. to view/edit the list of 
fax numbers:
> Press  Enter to remove an entry from the list  (no longer displays * next to the 
entry).
NOTE
Lists of Speed Dials and Group Dials that  have been added to the Phone Book 
are displayed in the order Group Dial  (G00~09) and Speed Dial(#00~#99).
NOTE
You can switch between numbers, upper-case/lower-case letters, and symbols 
by pressing the same key multiple time s. When pressing multiple times, you 
must re-press the key within 2 seconds of the previous press.
Refer to  “Character switching” on page 14  for further details.
NOTE
You can type in a destination number in  full or type in a speed dial or group 
dial number.
> To enter a speed dial; press the “#”  key then enter the two-digit speed 
dial number, for example “#29”.
> To enter a group dial; press the “*” key then enter the one-digit group 
dial number, for example “*3”.
 Fax number and ID registered in the selected dial number are displayed.
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Faxing (MC360) > 65
>Press the  Left arrow key to exit the list.
5. Press the  Start button to send your document(s).
ADVANCED OPERATION
CHANGING THE FAX QUALITY
The machine is preset to “Standard”. If requir ed, you can select Fine, Extra Fine or Photo 
to improve the fax quality.
To change the fax quality:
1. Follow  “Sending a fax”  process steps 1 to  4.
2. Using the  Down arrow key, scroll to  *Standard and press  Enter.
3. Using the  Down arrow key, scroll to the requ ired quality setting and press  Enter.
4. Press the  Start button to send your document(s).
ADJUSTING DENSITY
The machine is preset to the “Normal” level of  density. If your original document comes 
with a lighter or darker contrast, you can  improve the quality by adjusting the density 
setting.
To change density:
1. Follow  “Sending a fax”  process steps 1 to  4.
2. Using the  Down arrow key, scroll to  Density: 0 and press Enter.
3. Using the  Down arrow key, scroll to the required density setting and press  Enter.
4. Press the  Start button to send your document(s).
NOTE
If you wish to cancel faxing, press  Stop to abort the operation.
Fax transmissions are sent in black and white only.
NOTE
After you have completed your fax oper ation, the machine will automatically 
return to the preset value.
NOTE
After you have completed your fax oper ation, the machine will automatically 
return to the preset value.
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DOCUMENT SIZE
The machine is preset to “A4” size.
To change document size:
1.Follow  “Sending a fax”  process steps 1 to  4.
2. Using the  Down arrow key, scroll to  *A4 and press  Enter.
3. Using the  Down arrow key, scroll to the required document size and press  Enter.
4. Press the  Start button to send your document(s).
MANUAL SEND
The manual send function allows you to  fax documents instantly without scanning to 
memory first. This is especially useful if  you are already using the telephone handset for a 
voice call or the machine memory has al ready accumulated a number of fax jobs.
1. Place your document(s) with the text face  Up in the ADF or face Down on the glass.
2. Using the external telephone,  dial the required fax number.
3. Using the  Down arrow key, scroll to  Fax and press  Enter.
4. Press the  Start button to send your document(s).
“ Manual TX Start ” is displayed while the document is  being scanned, this will change 
to “ Sending ” during transmission.
DELAYED SEND
The delayed send function allows you to fa x documents at a specific date and time.
To set the fax to delay send:
1. Follow  “Sending a fax”  process steps 1 to  4.
2. Using the  Down arrow key, scroll to  Delayed Time and press Enter.
3. Using the keypad and arrows keys, enter  the required date and time and press 
Enter .
4. Press the  Start button to scan and store your do cuments ready for sending at the 
specified time.
NOTE
After you have completed your fax oper ation, the machine will automatically 
return to the preset value.
NOTE
You must have an external handset installed.  See “Adding a telephone 
handset” on page 48.
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FAX RECEIVING
Your MFP is set to receive faxes automatically, if you wish to change the reception mode 
refer to  “Reception mode” on page 47  for details.
Automatic fax receive (default mode)
When the MFP is in automatic fax receive mode:
>When ringing -  Receiving Start  is displayed on screen.
> While it is receiving a Fax - Fax Receivin g, senders Fax no., and the number of 
received pages are displayed until the recept ion of data from all pages is completed.
> Upon completion of Fax Receiving - Senders  Fax no., the total number of received 
pages, and  Receiving OK  are displayed for 3 seconds, and the display changes to 
the Mode Selection screen.
> When the machine is printing Faxed images , the screen displays are the same as 
those for printing.
If fax receiving fails, an error me ssage displays until you press the  Stop button:
> If an error occurs while a fax is being re ceived, fax communication-related errors are 
displayed.
> If an error occurs while a fax is printing, error messages displayed are the same as 
those in print mode.
Manual receive
Upon receiving an incoming call,  the telephone handset will ring:
1. Lift the telephone handset.
2. Press the  Start button on the MFP.
3. Replace the telephone handset.
The fax will print out.
Refer to  “Reception mode” on page 47  for details on enabling manual receive mode.
TEL/FAX automatic switching
Telephone/Fax Mode (T/F): When incoming call s are a mixture of fax and telephone calls, 
your best choice is the Telephone/Fax mode . In this mode, the machine detects whether 
the incoming call is a fax or voice call. 
When the call is from another fax machine,  your machine will switch to fax mode and 
receive the message. When the ca ll is a voice call, your machine will ring like a telephone. 
If you do not answer, your machine will switch  back to fax mode to allow the calling party 
to manually send a fax.
Refer to  “Reception mode” on page 47  for details on enabling telephone/fax mode.
NOTE
Cancelling is disabled while the machine is receiving a fax.
NOTE
A telephone handset must be connected before using the manual receive 
function.
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TAD interface
Telephone Answering Device Mode (TAD): Use this mode if you want the machine and a 
telephone answering machine to share the same  phone line. Like Telephone/Fax mode, the 
Telephone Answering Device mode detects whethe r an incoming call is a fax or voice call. 
Refer to  “Adding a telephone handset” on page 48  for more information.
To set up TAD mode:
1. Using the  Down arrow key, scroll to  Menu and press  Enter.
2. Using the  Down arrow key, scroll to  Admin Setup and press Enter.
3. Using the arrow keys and on-screen keypad, enter the Administrator password. 
Highlight  Done and press  Enter.
4. Using the  Down arrow key, scroll to  Fax Setup and press  Enter.
5. Using the  Down arrow key, scroll to  Basic Setup and press Enter.
6. Using the  Down arrow key, scroll to  TAD Mode and press  Enter.
7. Select the appropriate setting;  Type1, Type2 , Type3 .
8. Press the  Left arrow key to exit the menu.
Refer to  “Reception mode” on page 47  for details on enabling TAD mode.
Remote receiving
If you have an external telephone handset conn ected to your fax machine, you can instruct 
your fax machine to begin receiving by ente ring a three-digit code on your telephone 
keypad. This feature is useful when you answer  a call on the external telephone, but need 
to switch the line over to your fax machine.
1. Using the  Down arrow key, scroll to  Menu and press  Enter.
2. Using the  Down arrow key, scroll to  Admin Setup and press Enter.
3. Using the arrow keys and on-screen keypad, enter the Administrator password. 
Highlight  Done and press  Enter.
4. Using the  Down arrow key, scroll to  Fax Setup and press  Enter.
5. Using the  Down arrow key, scroll to  Basic Setup and press Enter.
6. Using the  Down arrow key, scroll to  Remote Receive No.  and press Enter.
7. Select the appropriate setting;  Off, 000 , 111 , 222 , 333 , 444 , 555 , 666 , 777 , 888 , 
999 , *** , ### .
8. Press the  Left arrow key to exit the menu.
Refer to  “Remote Receive No.” on page 41 .
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PRINTING A FAX ACTIVITY REPORT
1.Using the  Down arrow key, scroll to  Menu and press  Enter.
2. Using the  Down arrow key, scroll to  Admin Setup and press Enter.
3. Using the arrow keys and on-screen keypad, enter the Administrator password. 
Highlight  Done and press  Enter.
4. Press  Enter to select  System Setup .
5. Using the  Down arrow key, scroll to  Report Full Print and press Enter.
6. Using the  Up arrow key, scroll to  On and press  Enter.
7. Press the  Left arrow key twice to exit the menu.
8. Using the arrow keys, scroll to  Print Information and press Enter.
9. Using the  Down arrow key, scroll to  FAX Activity Report  and press Enter.
10. Press  Enter to execute.
PRINTING TRANSMISSION REPORTS
1.Using the  Down arrow key, scroll to  Menu and press  Enter.
2. Using the  Down arrow key, scroll to  Admin Setup and press Enter.
3. Using the arrow keys and on-screen keypad, enter the Administrator password. 
Highlight  Done and press  Enter.
4. Using the  Down arrow key, scroll to  Fax Setup and press  Enter.
5. Using the  Down arrow key, scroll to  Basic Setup and press Enter.
6. Using the  Down arrow key, navigate to the required report and press  Enter to 
select. Choose from:
> MCF(Single Location)  - this prints a transmission report after each fax.
> MCF(Multi Location)  - this prints a summary report detailing which numbers 
were successful and any that failed.
> Error MCF  - this prints a report after each failed fax transmission.
> Image in MCF  - this includes an image of the  fax on each transmission report.
7. Using the  Up arrow key, scroll to  On and press  Enter.
8. Press the  Left arrow key to exit the menu.
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SENDING A FAX FROM YOUR PC
1.From your application’s File menu, select  Print.
2. In the Select Printer window, highlight the fax driver option.
3. Press the  Preferences  button to display the fax driver window.
4. On the Setup tab:
(a) Select the appropriate media size from the drop-down menu.
(b) Set the resolution quality to  Fine, Normal  or Fast .
(c) Set the orientation to  Portrait or Landscape .
5. On the Cover Sheet tab:
(a) Set the cover sheet usage settings as appropriate.
(b) Select a cover sheet format.
6. On the Sender tab:
(a) Enter your name.
(b) Enter your fax number.
(c) Enter comments if required.
(d) If required select the  Add an outside call number  checkbox and enter the 
Outside call number as appropriate.
NOTE
You must have the fax driver installed  on your PC. Download the latest fax 
driver from  www.okiprintingsolutions.com .
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