Panasonic Cordless Handset Kx-tga400b Operating Instructions

– 1 –
Operating Instructions
PLEASE READ BEFORE USE AND 
SAVE.
KX-TGA400B is the optional cordless
handset for the KX-TG4000B. These
operating instructions cover most of the
features of this cordless handset.
Please read the KX-TG4000B operating
instructions for further details.
2.4GHz Cordless Handset
Model No.  
KX-TGA400B
Accessories(included)
For extra orders, call 
1-800-332-5368.
Charger .................one
AC Adaptor............one
Order No. KX-TCA1-G
Belt Clip .................one
Order No....

Up to about 4 days
– 2–
(ENTER)/
       
(Voice Mail)
(CLEAR)Navigator Key 
(    ,     , I, H)
Display
(REDIAL/EDIT)
Charge Contacts
(TALK)
(FUNCTION/EXIT)
(INTERCOM/HOLD/TRANSFER)
LINE Buttons
Headset Jack
CHARGE 
IndicatorCharge Contacts
•Clean the charge contacts of the handset and the charger with a soft, dry
cloth once a month. Clean more often if the unit is subject to grease, dust or
high humidity.Otherwise the battery may not charge properly.
Handset battery information
After your Panasonic...

– 3–
7Base unit/Cordless handset:
Wait until a beep sounds and until
both of the displays show the
assigned handset number.
Press (EXIT).
•The handset number ([1]–[8]) is
displayed in the standby mode.
If a PIN (Personal Identification
Number) has been stored:
Follow steps 1 to 6, and enter the
PIN. Press 
(ENTER).
Registering Cordless Handsets
Registration is necessary for cordless handsets. A handset will be assigned
the number at registration. The handset number is used as the extension
number (p. 4,...

– 4–
Intercom
Each number assigned to a handset at registration is the extension number
(p. 3). The base unit extension number is 0.
Making intercom calls
1Press(INTERCOM).
2To page the base unit, enter(0).
To page another handset, enter the extension number (
(1)to (8)).
3To end the intercom, press(TALK)or place the handset on the charger.
•To answer an intercom call, press (TALK)or lift the handset off the charger.
Transferring a Call
1During a call, press(TRANSFER).
2To page the base unit, enter(0)....

– 5–
Storing Names and Numbers in the Directory
You can store names and phone numbers in the directory. The cordless
handset can store up to 50 items. All directory items are sorted by the first
word in alphabetical order. Using the directory, you can make a call by
selecting a name on the display.
Make sure that the cordless handset is in the standby mode.
•To exit the programming mode any
time, press 
(EXIT).
1Press (FUNCTION).
2Press Hto select “Save
directory”.
3Enter a name, up to 16
characters,...

Dialing from the Directory
1Press Ior Hto enter the directory.
2Press  or  to find the desired item.
To search for a name by initial:
Press the dialing button for the first letter of the desired name until any
name with the same initial is displayed. Press  until the name is
displayed.
3Press (TALK).
•You can press a line button instead of pressing (TALK).
•In steps 1 and 2, you can leave the directory by pressing 
(EXIT).
Erasing an Item in the Directory
Make sure that the cordless handset is in the...

– 7–
Calling Back from the Caller List
1Press  or  to enter the list.
2Press  or  to find the
desired caller.
3Press (TALK).
•You can press a line button instead
of pressing 
(TALK).
1Press  or  to enter the list.
•The number of new calls is displayed.
2To search from the most recent call, press  .
To search from the oldest call, press  .
•To scroll between callers, press  or  .
3To exit the list, press (EXIT).
Viewing the Caller List
If you have received new calls, “Received calls” will be displayed in...

Setting the mailbox password
Assign a password to your mailbox to prevent unauthorized persons from
accessing your mailbox and listening to the messages remotely from a
touch tone phone. The preset password for each mailbox is a 4-digit number
using the mailbox number. (Ex. “1111” for Mailbox 1, “2222” for Mailbox 2)
You can stop unauthorized accesses to your personal mailbox from the
cordless handset using this password. If required, turn the direct handset
access mode OFF on your handset. Once you turn...

– 9–
Recording a personal
greeting message
If the handset answer mode is ON,
callers will hear a pre-recorded
personal greeting message.
You can also record your own
greeting message of up to 2
minutes.
1While the handset is in the
standby mode, press  . 
•If the direct handset access mode
is OFF (p. 8), enter the mailbox
password and press 
(#).
•If you have new messages, listen to
all of them.
2Press (3).
3Press (1).
4After the tone, talk clearly. To
end, press 
(1).
5Press (2), and press  .
Setting...

Remote Operation from a Touch Tone Phone
You can access the Voice Mail System from any touch tone phone if the
Automated Attendant System or the Answering System is on for any of
lines. You can listen to recorded messages in your mailbox and the general
delivery mailbox. When you access your mailbox, you are required to enter
the mailbox password (p. 8).
How to access the Voice Mail System
– 10–
Call the line’s phone number to which the Automated Attendant
System or the Answering System is assigned....