Panasonic Cordless Handset Kx-tga400b Operating Instructions

							– 1 –
Operating Instructions
PLEASE READ BEFORE USE AND 
SAVE.
KX-TGA400B is the optional cordless
handset for the KX-TG4000B. These
operating instructions cover most of the
features of this cordless handset.
Please read the KX-TG4000B operating
instructions for further details.
2.4GHz Cordless Handset
Model No.  
KX-TGA400B
Accessories(included)
For extra orders, call 
1-800-332-5368.
Charger .................one
AC Adaptor............one
Order No. KX-TCA1-G
Belt Clip .................one
Order No. PQKE10101Z1
Power Outlet
(AC 120 V, 60 Hz)
AC Adaptor
Fasten the AC adaptor 
cord to prevent it from 
being disconnected. Bottom 
of the 
charger
•USE ONLY WITH Panasonic AC ADAPTOR KX-TCA1 (Order No. KX-TCA1-G).
•The AC adaptor must remain connected at all times. (It is normal for the adaptor to
feel warm during use.)
Printed in Japan
PQQX12631ZASS0700NA1090
Installation ................................... 1
Location of Controls..................... 2
Registering Cordless Handsets ... 3
Making Calls ................................ 3
Answering Calls ........................... 4
Intercom....................................... 4
Transferring a Call ....................... 4
Storing Names and Numbers 
in the Directory ............................ 5
Dialing from the Directory ............ 6
Erasing an Item in the Directory .. 6
Caller ID Service.......................... 6
Viewing the Caller List ................. 7Calling Back from the Caller List.. 7
Voice Mail System ....................... 7
Automated Attendant System ...... 8
Listening to Messages ................. 9
Delivering Your Own Message ....10
Remote Operation from a Touch 
Tone Phone .................................10
Wall Mounting ..............................11
Using an Optional Headset..........11
Canceling Handset Registration ..11
Using the Belt Clip .......................12
Battery Replacement ...................12
Installation
Connecting the AC adaptor to the charger
Contents 
						

							Up to about 4 days
– 2–
(ENTER)/
       
(Voice Mail)
(CLEAR)Navigator Key 
(    ,     , I, H)
Display
(REDIAL/EDIT)
Charge Contacts
(TALK)
(FUNCTION/EXIT)
(INTERCOM/HOLD/TRANSFER)
LINE Buttons
Headset Jack
CHARGE 
IndicatorCharge Contacts
•Clean the charge contacts of the handset and the charger with a soft, dry
cloth once a month. Clean more often if the unit is subject to grease, dust or
high humidity.Otherwise the battery may not charge properly.
Handset battery information
After your Panasonic battery is fully charged:
Approx. battery life Operation
While in use (TALK) Up to about 8 hours
While not in use (Standby)
CHARGE 
Indicator
The battery 
is beneath 
this cover. 
Charging the battery
Place the cordless handset on the charger and
charge for about 8 hoursbefore initial use. 
Make sure the handset faces forward as shown.
•The CHARGE indicator lights.
•If you charge the discharged battery, it will be
charged quickly. In that case the handset may 
feel warm. This is normal.
•Recharge the battery when:
– “
Recharge” is displayed,
– “” flashes on the display, or
– the handset beeps intermittently while it is in use.
Location of Controls 
						

							– 3–
7Base unit/Cordless handset:
Wait until a beep sounds and until
both of the displays show the
assigned handset number.
Press (EXIT).
•The handset number ([1]–[8]) is
displayed in the standby mode.
If a PIN (Personal Identification
Number) has been stored:
Follow steps 1 to 6, and enter the
PIN. Press 
(ENTER).
Registering Cordless Handsets
Registration is necessary for cordless handsets. A handset will be assigned
the number at registration. The handset number is used as the extension
number (p. 4, 8). You can register up to 8 cordless handsets at the 
KX-TG4000B base unit.
Make sure that the base unit and cordless handset are in the standby mode.
Registration must be completed within 1 minute.
Making Calls
Four calls can be handled simultaneously on separate telephone lines by
the base unit and 3 cordless handsets (or by 4 cordless handsets).
1Press(TALK).
•You can press a line button instead of pressing (TALK).
2Dial a phone number.
3To hang up, press(TALK)or place the handset on the charger.
•To adjust the receiver volume, press  or  while talking.
To dial after confirming the entered number:
Enter a phone number, and press 
(TALK).
•To redial a number from the redial list (contains the last 10 numbers dialed), press
(REDIAL)until the desired number is displayed, and press (TALK).
1Base unit:
Press 
(FUNCTION).
2Select “Registration” by
pressing  or  , and press H.
3Select “HS registration” by
pressing  or  , and press H.
4Cordless handset:
Press 
(FUNCTION).
5Select “Registration” by
pressing  or  , and press H.
6Press Hto select “HS
registration”. 
						

							– 4–
Intercom
Each number assigned to a handset at registration is the extension number
(p. 3). The base unit extension number is 0.
Making intercom calls
1Press(INTERCOM).
2To page the base unit, enter(0).
To page another handset, enter the extension number (
(1)to (8)).
3To end the intercom, press(TALK)or place the handset on the charger.
•To answer an intercom call, press (TALK)or lift the handset off the charger.
Transferring a Call
1During a call, press(TRANSFER).
2To page the base unit, enter(0).
To page another handset, enter the extension number (
(1)to (8)).
3If required, wait for the paged party to answer, and you can announce
the transfer.
If not required, go to step 4.
4To complete the transfer, press(TALK)or place the handset on the
charger.
Answering Calls
Four calls can be handled simultaneously by the base unit and 3 cordless
handsets (or by 4 cordless handsets). 
Press(TALK).
•You can press the called line button
instead of pressing 
(TALK).
•You can also answer a call by pressing
any dialing button (0)to (9), 
(*)or (#).
OR
If the handset is on the charger, just
lift up.
What “ ” on the
display mean:
Off (invisible):The line is free.
On: The line is being used.
Flashing:
A call is on hold. The Automated
Attendant System or Answering
System is responding to a call.
Flashing quickly:
A call is being received.
,      ,      ,
•During a conversation, if two tones sound, an incoming call is being received on
another line. To answer the second call while holding the first call, press 
(HOLD)
and press the called line button. To return to the first call, press the line button. 
						

							– 5–
Storing Names and Numbers in the Directory
You can store names and phone numbers in the directory. The cordless
handset can store up to 50 items. All directory items are sorted by the first
word in alphabetical order. Using the directory, you can make a call by
selecting a name on the display.
Make sure that the cordless handset is in the standby mode.
•To exit the programming mode any
time, press 
(EXIT).
1Press (FUNCTION).
2Press Hto select “Save
directory”.
3Enter a name, up to 16
characters, using the dialing
buttons (see below). 
•To move the cursor, press Ior H.
4Press (ENTER).
5Enter a phone number, up to 22
digits.
6Press (ENTER).
•To store other items, repeat from
step 2. 
7Press (EXIT).
(1)
(2)
(3)
(4)
(5)
(6)# & ’ ( ) , - . / 1
A B C a b c 2
D E F d e f 3
G H I g h i 4
J K L j k l 5
M N O m n o 6(7)
(8)
(9)
(0)
I
H
KeysIndex
P Q R S p q r s 7
T U V t u v 8
W X Y Z w x y z 9
0 blank
To move the cursor to the left.
To move the cursor to the right.
Keys Index
Selecting characters to enter names 
The dialing buttons can be used to enter letters and symbols. Pressing each
button selects a character as shown below.
•To enter another character using the same number key, press Hto move the
cursor to the next space.
If you make a mistake while entering a name:
Press Ior Hto move the cursor to the incorrect character. Press 
(CLEAR)
to delete the character. Enter the correct character. To erase all characters,
press and hold 
(CLEAR). 
						

							Dialing from the Directory
1Press Ior Hto enter the directory.
2Press  or  to find the desired item.
To search for a name by initial:
Press the dialing button for the first letter of the desired name until any
name with the same initial is displayed. Press  until the name is
displayed.
3Press (TALK).
•You can press a line button instead of pressing (TALK).
•In steps 1 and 2, you can leave the directory by pressing 
(EXIT).
Erasing an Item in the Directory
Make sure that the cordless handset is in the standby mode.
1Press Ior Hto enter the directory. 
2Press  or  to find the directory item you want to erase.
•To search for the item by initial, see above.
3Press (CLEAR).
4Press (ENTER), and press (EXIT).
Caller ID Service
This unit is compatible with a Caller ID service offered by your telephone
company. After subscribing to a Caller ID service, the calling party’s
information will be displayed after the first ring.
The unit can record information of up to 30 different callers in the Caller List.
The Caller List information is sorted from the most recent to the oldest call.
When the 31st call is received, the oldest call is deleted.
How caller information is displayed when a call is received
The display shows the caller’s name, number
and the called line after the first ring.
•After you answer the call, the display will show the 
length of the call.
– 6–
•When more than one line is receiving a call at the same time, each caller’s
information will be displayed alternately.
•Caller information cannot be displayed in the following cases:
— If the caller dialed from an area which does not provide a Caller ID service, the
display will show “Out of area”.
— If the caller has requested not to display his/her information, the display will
show “Private caller”.TINA ROBINSON
1-000-222-3333
-----Line1------ 
						

							– 7–
Calling Back from the Caller List
1Press  or  to enter the list.
2Press  or  to find the
desired caller.
3Press (TALK).
•You can press a line button instead
of pressing 
(TALK).
1Press  or  to enter the list.
•The number of new calls is displayed.
2To search from the most recent call, press  .
To search from the oldest call, press  .
•To scroll between callers, press  or  .
3To exit the list, press (EXIT).
Viewing the Caller List
If you have received new calls, “Received calls” will be displayed in the
standby mode. Caller List information includes the caller’s name and phone
number, and the time and date the call was received.
Make sure that the cordless handset is in the standby mode.
•If there is no name information for a caller, the display will only show the phone
number.
•After viewing all of the new call entries, “Received calls” will disappear.
Ex. The caller called 5 times.
What “√” means:
You have viewed a new call, answered the call or
called back the caller.
If a caller calls more than once:
The number of times the same caller called is
displayed (
×2 to ×9). After checking, ×2 to ×9 will 
be replaced with “√”.
JACK SMITH
1-234-567-8901
3:10P JUN. 9
10 new calls
∨∧
H=Directory
NANCY BROWN
1-000-222-3333
3:10P JUN.10 
√
NANCY BROWN
1-000-222-3333
3:10P JUN.10  
5×
Voice Mail System
The Voice Mail System allows you to receive and deliver voice messages
using mailboxes. The unit accommodates one general delivery mailbox and
a maximum of 8 personal mailboxes which are assigned to the registered
cordless handsets. The mailbox numbers are the same as the handset
numbers. 
The Voice Mail System works fully with the Automated Attendant System,
which routes incoming calls to a specified mailbox and allows a caller to
leave a message. With the Answering System, all calls are routed to the
general delivery mailbox.
•In step 2, if required, edit the phone
number by pressing 
(EDIT). The phone
number will be edited into one of 4
patterns as follows:
Ex.
➝➝
➝➝
1-321-5555
234-321-5555
321-55551-234-321-5555
(continued \) 
						

							Setting the mailbox password
Assign a password to your mailbox to prevent unauthorized persons from
accessing your mailbox and listening to the messages remotely from a
touch tone phone. The preset password for each mailbox is a 4-digit number
using the mailbox number. (Ex. “1111” for Mailbox 1, “2222” for Mailbox 2)
You can stop unauthorized accesses to your personal mailbox from the
cordless handset using this password. If required, turn the direct handset
access mode OFF on your handset. Once you turn it OFF, no one can use
the  (Voice Mail) button features and access the mailbox without
entering the password. Your cordless handset comes from the factory set to
ON. Make sure that the cordless handset is in the standby mode.
1. Press 
(FUNCTION), and select “Voice mail” by pressing  or  , and
press H.
2. Select “Set password” by pressing H.
3. Enter a password using a 4-digit number (0000-9999), and press
(ENTER).
4. To turn the direct handset access mode ON, select “On” by pressing 
or  . To turn the mode OFF, select “Off” by pressing  or  .
5. Press 
(ENTER), and press (EXIT).
– 8–
Automated Attendant System
The automated attendant answers incoming calls and then routes the callers
to the base unit or the desired cordless handset. 
The base unit plays the role of operator with the cordless handsets as the
extensions. Callers can reach desired mailboxes using this system to leave
messages.
Calling the automated attendant
Call is received.Automated Attendant System
Caller presses the required
extension number (
(1)to (8)) and (#).
Caller presses (0)and (#)
for the operator.
The extension (cordless handset)
answers. The operator (base unit)
answers. 
You can use the Voice Mail System by accessing your mailbox. Each
cordless handset user can only access his/her own mailbox. The general
delivery mailbox is managed by the base unit user (operator). The cordless
handset users can access this mailbox.
You can also access the Voice Mail System features remotely from a touch
tone phone. 
						

							– 9–
Recording a personal
greeting message
If the handset answer mode is ON,
callers will hear a pre-recorded
personal greeting message.
You can also record your own
greeting message of up to 2
minutes.
1While the handset is in the
standby mode, press  . 
•If the direct handset access mode
is OFF (p. 8), enter the mailbox
password and press 
(#).
•If you have new messages, listen to
all of them.
2Press (3).
3Press (1).
4After the tone, talk clearly. To
end, press 
(1).
5Press (2), and press  .
Setting the handset answer
mode
If you turn ON the answer mode of
your handset, calls will be greeted
with a greeting message (see on the
right) and callers can leave
messages in your mailbox. To take
calls, leave this mode OFF (factory
preset).
1While the handset is in the
standby mode, press  . 
•If the direct handset access mode
is OFF (p. 8), enter the mailbox
password and press 
(#).
•If you have new messages, listen to
all of them.
2Press (5).
3To select ON, press (1). 
To select OFF, press 
(2). 
4Press .
Listening to new messages
1While the handset is in the
standby mode, press  .
•If the direct handset access mode
is OFF (p. 8), enter the mailbox
password and press 
(#).
•New messages are played.
2After listening to all new
messages;
To listen to all messages,
press 
(1).
To listen to messages in the
general delivery mailbox, press
(4).
To end the operation, press
.
Listening to Messages 
If “” flashes and “Voice mail” is shown on your handset display, new
messages have been received in your mailbox. During playback “” is
displayed.
During playback:
•To adjust the handset volume, press
or .
To transfer a message to other
mailboxes:
While the message you want to
transfer is being played or before the
start of the next message, press 
(7).
Enter the destination mailbox numbers
using the corresponding dialing
buttons (
(0), (1)to (8)), and press (#).
To erase a message:
While the message you want to erase
is being played or before the start of the
next message, press 
(3)or (CLEAR). 
						

							Remote Operation from a Touch Tone Phone
You can access the Voice Mail System from any touch tone phone if the
Automated Attendant System or the Answering System is on for any of
lines. You can listen to recorded messages in your mailbox and the general
delivery mailbox. When you access your mailbox, you are required to enter
the mailbox password (p. 8).
How to access the Voice Mail System
– 10–
Call the line’s phone number to which the Automated Attendant
System or the Answering System is assigned.
Press ( (*
*)
)and enter your mailbox password during or
after the greeting message.
After the number of new messages is announced, new messages will be
played.
•After each message playback, you can select options by following the voice menu
(guidance). After all new messages have been played, you will hear a different
menu.
•Press buttons firmly.
To end the remote operation,press (
(*
*)
)and hang up.
Delivering Your Own Message
You can send an identical message of up to 3 minutes, to several
mailboxes.
1While the handset is in the
standby mode, press  .
•If the direct handset access mode
is OFF (p. 8), enter the mailbox
password and press 
(#).
•If you have new messages, listen to
all of them.
2Press (2).
3Enter the destination mailbox
numbers using the
corresponding dialing buttons
(
(0), (1)to (8)).
4Press (#).
5After the tone, talk clearly. 
To end recording, press 
(1).
6Press (2), and press  .