Panasonic Electronic Print Board KX-BP800 Operating Instructions

							51
Using
View Window or Whiteboard Window Operation
CWhen saving multiple pages, files for a certain number of pages (for ex\
ample, n pages) are created and 2
digits 01, 02, --- 0n to represent the page are added on the end of th\
e file name.
C Settings such as size and compression when saving the IPB document as an\
 image file are managed in
[Export Image...] in the [Settings] menu.
C
C
Save the IPB document as a HTML file
You can save the IPB document as a HTML file in page units. 
In addition, meeting information can also be output at the same
time to that index page.
Setting multiple pages and saving the IPB document as a HTML
file will create an index file, linked HTML pages and images.
Using this method will allow the contents of meetings recorded in
the IPB documents to be easily provided to people using
computers with Web browsers installed.
(1) Click [Export] · [HTML...] in the [File] menu.
C
C
The Export HTML dialog box will appear.
(2) Specify the folder where the IPB document will be
saved as a HTML file in the [index file].
C
C
Selecting [All Pages] will output all the pages of the displayed IPB doc\
ument to the HTML files.
C
C
Selecting [Current Page] will output only the page displayed in the main\
 view to the HTML file.
C
C
Selecting [Pages] will output the specified page or the specified page r\
ange to the HTML file. Enter a
comma to separate the page numbers to output the specified pages. In add\
ition, when specifying a page
range, use a hyphen to connect the first page number and the last page n\
umber.
(3) If necessary, change the other export settings shown below and click the [OK] button\
.
[File] group
Page Image: Enter the width and height of the image of the exported page in pixel un\
its.
Checking (turning ON) the [Constrain Proportions] check box on the rig\
ht side
will preserve the ration of the length and height of the page even if th\
e
dimensions of the exported page are changed.
Thumbnail Image: Enter the width and height of the thumbnail image of the exported page i\
npixel units. Checking (turning ON) the [Constrain Proportions] check b\
ox on
the right side will preserve the ration of the length and height of the \
page even
if the dimensions of the exported page are changed.
[Colors] group
Background: Select the color of the background of the HTML file.
Text: Select the color of the text used in the HTML file.
Table Labels: Select the background color of the labels of the tables in the HTML file\
.
Table Items: Select the background color of the items of the tables in the HTML file.\
 CClicking the rectangular colored portion will display the Color dialog b\
ox. Click
the color from the Basic colors.
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							52
View Window or Whiteboard Window Operation
[Export Contents] group
Thumbnail Image: Turn this check box ON to add a thumbnail image of the page to the index page
of the exported HTML file.
Page Date: Turn this check box ON to display the date and time the page was created on
the index page of the exported HTML file.
Created Date: Turn this check box ON to display the date and time the IPB document was
created on the index page of the exported HTML file.
Modified Date: Turn this check box ON to display the date and time of the last update done to
the IPB document on the index page of the exported HTML file.
Participants: Turn this check box ON to display the participants of the meeting information set
in [Information...] in the [Settings] menu on the index page of the exported HTML
file.
Manager: Turn this check box ON to display the manager of the meeting information set in
[Information...] in the [Settings] menu on the index page of the exported HTML
file.
Subject: Turn this check box ON to display the subject of the meeting information set in
[Information...] in the [Settings] menu on the index page of the exported HTML
file.
Description: Turn this check box ON to display the description of the meeting information set
in [Information...] in the [Settings] menu on the index page of the exported HTML
file.
Contacts: Turn this check box ON to display the contacts of the meeting information set in
[Information...] in the [Settings] menu on the index page of the exported HTML
file.
Company: Turn this check box ON to display the company name of the meeting information
set in [Information...] in the [Settings] menu on the index page of the exported
HTML file.
CWhen exporting multiple pages to HTML files, an index file index.html and HTML files named after the
page numbers (for example, n pages) page_01.html, page_02.html, page_03.html, --- page_0n.html are
created. Images displayed in the HTML files named after the page numbers page_01.jpg, page_02.jpg,
page_03.jpg, --- page_0n.jpg are also created.
If the Thumbnail Image check box is turned ON, thumbnail images displayed in the HTML files named after
the page numbers small_01.jpg, small_02.jpg, small_03.jpg, --- small_0n.jpg are also created. CWe recommend saving HTML files in folders where HTML files exported from other IPB documents are not
stored. If you attempt to save a file in an already existing folder, a message will be displayed asking you to
confirm whether or not to overwrite the already existing HTML file.
Note
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							53
Using
View Window or Whiteboard Window Operation
(1) Position the cursor over [Zoom] in the [View] menu and click the percentage (%) you want
to display.
nChange display method
C
C
Display expanded/reduced page
You can expand the page and display a portion of the page larger or redu\
ce the page and display the entire
page.
(1) Click [Fit Window] in the [View] menu.
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C
Display page at the same size of the main view
(1) Click [Full Screen] in the [View] menu.
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C
To exit full screen display mode and return to the original display mode\
, right-click the mouse and
click [Full Screen] in the pop-up menu.
C
You can also enter a numeric value into  (Zoom) to change the display percentage. The percentage
can be set in units of 1%.
C
C
Display page as large as possible
To display the page on the screen as large as possible, switch to full s\
creen display mode.
In this mode the toolbar is displayed as a free toolbar.
C To turn OFF the Toolbar in full screen display, right-click the mouse an\
d click the Toolbar you want to turn
OFF in the pop-up menu and remove the check mark.
In addition, to display the Toolbar, click the Toolbar you want to displ\
ay in the pop-up menu and add the
check mark.
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							54
View Window or Whiteboard Window Operation
(1) Click [Go to Previous Page] in the [Page/Play] menu.
nSwitch a page of the IPB document
C
C
Display previous page (1) Click [Go to First Page] in the [Page/Play] menu. C C
Display first page
(1) Click [Go to Next Page] in the [Page/Play] menu. C C
Display next page
(1) Click [Go to Last Page] in the [Page/Play] menu. C C
Display last page
(1) Click [Go to Page...] in the [Page/Play] menu.
C C
The Go to Page dialog box will appear.
(2) Enter the page number you want to display in [Go to Page:].
(3) Click the [OK] button. C C
Specify a page number to display
CTo quickly display a page, click the thumbnail display of the page you want to display in thumbnail view.
nEdit a page of the IPB document
You can edit pages displayed in the main view in the View window or Whiteboard windows as follows.
CYou can use the marker or eraser for additions and modifications.
CYou can add a page. (Whiteboard window only)
CYou can delete a page.
CYou can select portions or entire page and save the contents in the clipboard or copy to other applications.
(1) Display the page where you want to draw or erase handwritten lines in main view.
(2) To draw handwritten lines, click either  (Black Marker, Red Marker, Blue Marker or
Green Marker) in the [Markers/Eraser] Toolbar.
C C
The shape of the mouse cursor changes to .
(3) Position the mouse where you want to draw a handwritten line on the page and drag the
mouse.
CDraw and erase handwritten lines on a page
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							55
Using
View Window or Whiteboard Window Operation
(4) To erase handwritten lines, click  (Eraser) in the [Markers/Eraser] Toolbar.
C
C
The shape of the mouse cursor changes to  .
(5) Drag the mouse to the area on the page you want to erase.
C To return to the state before the changes, click [Undo] in the [Edit] me\
nu.
C The width and color of the markers and the size of the eraser can be cha\
nged.
(1) Click [Undo] in the [Edit] menu.
C
C
To return to the previous state, click [Undo] again.
C
C
Undo
You can return handwritten lines drawn using the marker or erased using \
the eraser to their original state,
stroke by stroke.
C To perform the operation that was undone once again, click [Redo] in the\
 [Edit] menu.
C The [Undo] / [Redo] can be used over and over however if the page change\
s, the [Undo] / [Redo] may reset.
C A maximum of 50 pages can be recorded. This software cannot add more tha\
n 50 pages.
(1) Click [Add New Page] in the [Edit] menu.
C
C
A new page will be added next to the last page of the IPB document and t\
he display switched to that
page.
C
C
Add a new page to the IPB document (Whiteboard window only)
In the Whiteboard mode, add a new page next to the last page of the IPB \
document.
When advancing the screen of the Interactive Panaboard during a meeting,\
 add a new page.
(1) Click [Add Copy Page] in the [Edit] menu.
C
C
A copy of the currently displayed page will be added next to the last pa\
ge of the IPB document
and the display switched to that page.
C
C
Add a copy of the currently displayed page to the IPB document (Whitebo\
ard window
only)
In the Whiteboard mode, add a copy of the page currently displayed in ma\
in view next to the last page of the
IPB document.
Use this to leave the current contents on the screen of the Interactive \
Panaboard unchanged while adding new
changes.
C A maximum of 50 pages can be recorded. This software cannot add more tha\
n 50 pages.
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View Window or Whiteboard Window Operation
(1) Display the page you want to delete in the main view.
(2) Click [Delete Current Page] in the [Edit] menu.
C C
A dialog box will be displayed asking you to confirm the delete.
(3) Click the [OK] button to delete. C C
Delete currently displayed page
(1) Click  (Arrow) in the [Markers/Eraser] Toolbar.
(2) Diagonally drag the mouse over the portion of the page you want to select.
C C
The selected area will be displayed in reverse.
C C
To select the entire page, click [Select All] in the [Edit] menu.
The entire page will be displayed in reverse.
C C
Select page
(1) Click  (Arrow) in the [Markers/Eraser] Toolbar and drag the mouse to select the portion
of the page you want to copy.
In addition, to select the entire page, click [Select All] in the [Edit] menu.
C C
The selected area will be displayed in reverse.
(2) Click [Copy] in the [Edit] menu.
C C
Copy selected page range to clipboard
CUse caution because deleted pages cannot be recovered to their original state by [Undo] in the [Edit] menu.
CTo cancel the selected state, click outside of the selected area.
Note
CTo cancel the selected state, click outside of the selected area.
CThe Image copied to the clipboard can be pasted in other applications.
CThe Image copied to the clipboard becomes BMP image.
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							57
Using
View Window or Whiteboard Window Operation
(1) Open the file where the data will be copied to and adjust the position o\
f the application
window such that the page to be copied and the file to be copied to are \
displayed in the
screen. Arrange the documents such that both the information to be dragg\
ed and the
position where that information will be dropped are displayed.
(2) Click  (Arrow) in the [Markers/Eraser] Toolbar and drag the mouse to select the portion of the page you want to copy.
In addition, to select the entire page, click [Select All] in the [Edit]\
 menu.
C
C
The selected area will be displayed in reverse.
(3) Drag the selected area to the copy destination of the other application.\
C
C
Copy selected page range to other application by dragging and dropping
You can copy data to other applications by dragging and dropping the sel\
ected page area. To perform this
operation, the application copied to must support OLE (Object Linking a\
nd Embedding).
C To cancel the selected state, click outside of the selected area.
C The file formats when copying by dragging and dropping can be selected f\
rom the formats below.
Bitmap Files (*.bmp), TIFF Files (*.tif) or JPEG Files (*.jpg)
nPlayback the IPB document
The operations of drawing and erasing handwritten lines on each page are\
 automatically recorded in stroke units
and the locations of the drawing can be played back and confirmed later.\
1Click  (Start) in the [Page/Play] Toolbar.
CThe Play Scroll bar in the [Page/Play] Toolbar will move
to the left end to return the page contents to their original state, and\
 then the playback will start.
C To stop the playback in the middle, click  (Pause) in the [Page/Play] Toolbar. To restart 
the playback in the middle, click  (Start) in the [Page/Play] Toolbar.
C While stopping temporarily, you can move the Play Scroll bar in the [Pag\
e/Play] Toolbar to
playback manually.
C To end the playback in the middle, click  (Stop) in the [Page/Play] Toolbar.
2When the Scroll bar moves to the right end, the playback will end.
C You can click the arrows at the right and left of the Play Scroll bar or\
 drag the Play Scroll bar to the right or left to
playback the drawing.
C While playing back, you cannot use the marker and eraser in the [Markers\
/Eraser] Toolbar. In addition, in
Whiteboard mode drawing on the screen of the Interactive Panaboard will \
not be reproduced either.
C You can adjust the playback interval. (See page 59.)
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							58
View Window or Whiteboard Window Operation
(1) Click [Print Preview] in the [File] menu.
C C
Switch to the Print Preview screen.
(2) Click the [Close] button to exit the Print Preview and return the display mode to the
original state.
nPrint the IPB document
C
C
Confirm print image of the IPB document before printing
CThe screen display mode that displays an image of the file when it is printed is called the Print Preview. In the
Print Preview you can display print images of multiple page at a time. You can also expand or reduce the size
of the page displayed in the screen.
(1) Click [Print] in the [File] menu.
C C
The Print dialog box will appear.
(2) Set the [Printer], [Print range] and [Number of copies].
(3) Click the [OK] button.
C C
The Printing dialog box will appear.
C C
To stop the printing, click the [Cancel] button in the Printing dialog box.
(1) Click [Information...] in the [Settings]
menu.
C C
The Information dialog box will appear.
(2) Enter necessary information as follows, and then click the [OK] button. C C
Print currently displayed IPB document
nSettings
C
C
Setting meeting information
Set meeting information recorded in the IPB
document. Information that can be saved includes
titles, subjects and descriptions, participants and
related contact information.
Setting the information of a meeting will also allow
you to output page images when exporting the IPB
documents to HTML files.
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							59
Using
View Window or Whiteboard Window Operation
[Summary] Enter a summary of the recorded meeting here.
Title: Enter the title of the meeting.
Participants: Enter the participants of the meeting.
Company: Enter the name of the company.
Manager: Enter the individuals responsible for the contents of the meeting.
Create On: Automatically displays the date and time the IPB document was created.
Modified On: Automatically displays the date and time the IPB document was updated fi\
nally.
Subject: Enter the subject of the meeting.
Description: Enter a description of the contents of the meeting.
[Contacts] Enter information to contract individuals for questions concerning the m\
eeting here.Name: Enter the names of the person in charge of the meeting.
e-mail: Enter the e-mail address of the person in charge of the meeting.
Home page: Enter the home page of the person in charge of the meeting.
(1) Click [Play...] in the [Settings] menu.
C
C
The Playback Setting dialog box will appear.
(2) Enter an interval for playing back the stroke in the Interval time
between strokes.
You can click the arrows at the right and left of the scroll bar or
drag the scroll bar to the right or left to set a desired interval.
C
C
Set the interval when playing back the IPB document
C The playback interval can be set in a range of 0 - 2 seconds in 1 msec (\
millisecond = 1/1000 second) units.
(1) Click [Markers and Eraser...] in the [Settings] menu.
C
C
The Marker/Eraser Setting dialog box will appear.
C
C
Set the marker width, color or the eraser size
Change the width and color of the markers and the size of the eraser use\
d in the View window or the
Whiteboard window.
The marker width and color can be changed for four marker colors.
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							60
View Window or Whiteboard Window Operation
(2) To change the width of the markers, either enter a width in  (Marker Width) at the
right side of the marker whose width will be changed or click the up/down arrows on the
right side to set a desired width.
To change the color of the markers, click  (Marker Color) on the right side of the
marker whose color will be changed. The Color dialog box will appear. Click the color you
want to change from among Basic colors, and click the [OK] button.
To change the size of the eraser, either enter a size in  (Eraser Radius) or click
the up/down arrows on the right side to set a desired size.
(3) Click the [OK] button.
(4) A dialog box will appear where you can select whether or not to apply the new settings to
handwritten lines drawn up to now.
Clicking [Yes] button will redraw the lines drawn up to that point using the new settings.
Clicking [No] button will only reflect the new settings for any subsequently drawn lines.
CThe unit of the maker width and the eraser size is dots in the View window and millimeters or inches in the
Whiteboard window.
CThe marker width can be set in a range of 1 - 30 dots in the View window and 0.1 - 25.4 mm (0.01 - 1 inch) in
the Whiteboard window.
CEven though the marker colors are changed, the colors of the marker buttons in the [Markers/Eraser] Toolbar
and the mouse cursor will not change.
CThe eraser radius can be set in a range of 1 - 60 dots in the View window and 0.1 - 50.8 mm (0.01 - 2 inch) in
the Whiteboard window.
CThese settings are effective until being changed.
(1) Click [Export Image...] in the [Settings] menu.
C
C
The Export Image Settings dialog box will appear.
C C
Set an image file when exporting or copying by dragging and dropping
Set the size when exporting a page to an image file and the file
format to create when copying data to other applications by
dragging and dropping a selected page area.
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