Panasonic Kx Fl521 Plain Paper Laser Multifunction Operating Instructions

							21
Volumes
For fax advantage assistance, call 1-800-435-7329.
Adjusting volumes!
Ringer volume
4 levels (high/middle/low/off) are available.
While the unit is idle, press or .
lIf any documents are in the document entrance,
you cannot adjust the ringer volume. Confirm that
there are no documents in the entrance.
nTo turn the ringer off:
1.Press repeatedly until the following
message is displayed.
Display:
2.Press .
lTo turn the ringer back on, press .
nWhile the ringer volume is set to off:
The display will show the following message.
When a call is received, the unit will not ring and
will display the following.
Handset receiver volume
5 levels (high to low) are available.
While using the handset,press or .
Speaker volume
8 levels (high to low) are available.
While using the speakerphone,press or
.
Fax voice guidance volume
9 levels (high to off) are available.
While listening to the fax voice guidance,
press or .
Answering device volume
9 levels (high to off) are available.
While listening to the recorded messages,
press or .
INCOMING CALL
RINGER OFF
SET
YES:SET/NO:STOP
RINGER OFF= OK?
SET
Display
/
Melody ringer
lYou can select one of the four melodies
instead of the bell. Change the setting (feature
#17 on page 62). The melody you selected
will sound when the unit receives a call. 
						

							For rapid access to frequently dialed numbers, the unit provides 10 stations of ONE-TOUCH
DIAL keys.
lONE-TOUCH DIAL 1 to 3 can be alternatively used as broadcast keys (p. 37).
1
Press .
Display:
2
For ONE-TOUCH DIAL 1–3:
Press one of the ONE-TOUCH DIAL keys.
Press  to go to the next prompt.
For ONE-TOUCH DIAL 4–5:
Press one of the ONE-TOUCH DIAL keys.
For ONE-TOUCH DIAL 6–10:
Press  , then press one of the ONE-
TOUCH DIAL keys.
3
Enter the name, up to 10 characters (see
page 19 for instructions).
Example:
4
Press .
Example:
5
Enter the telephone number, up to 30 digits,
using the dial keypad.
Example:
lIf you want to enter a hyphen, press
.
6
Press .
lTo program other stations, repeat steps 2 to 6.
7
Press  to exit the program.
lIf you press
instead of  , you can print the one-
touch label card (see right).
STOP
STOP
OR USE JOG-DIAL
PRESS STATION
REGISTERED
SET
FLASH
=1114497
=
SET
NAME=John
LOWER
SET
DIAL MODE
OR USE JOG-DIAL
PRESS STATION
DIRECTORY PROGRAM
Helpful hint:
lYou can confirm the stored items on the
display (p. 25) or on the telephone number list
(p. 84).
Note:
lA hyphen or a space entered in a telephone
number counts as two digits.
To correct a mistake
lPress  or  to move the cursor to the
incorrect character/number, and make the
correction.
To delete a character/number
lMove the cursor to the character/number you
want to delete, and press  .
To print the one-touch label card with
stored names
Press  in step 7.
Display:
Press  to start printing. 
lPut the card in the ONE-TOUCH DIAL
location.
SET
YES:SET/NO:STOP
PRINT LABEL OK?
DIRECTORY PROGRAM
STOP
Storing names and telephone numbers
in ONE-TOUCH DIAL!
(Hyphen)
FLASHSET
DIRECTORY PROGRAM
Display
LOWER
ONE-TOUCH 
DIAL
/
STOP
(Delete)
Automatic Dialing
22
DIRECTORY PROGRAM 
						

							23
Automatic Dialing
Storing names and telephone numbers
in JOG DIAL!
For rapid access to frequently dialed numbers, the unit provides a JOG DIALdirectory 
(100 stations).
For your convenience, the following 2 stations have been pre-programmed.
HELP-FAX (1-800-435-7329):If you cannot correct a problem after trying the help function 
(p. 9), call using this station (p. 25).
IQ-FAX-CS (IQ-FAX Customer Service Center)(1-888-332-9728):If you have a problem with
IQ-FAX, call using this station (p. 25).
lIf you do not need the above stations, you can erase them (p. 24).
1
Press.
Display:
2
Rotate until the following is
displayed.
3
Enter the name, up to 10 characters (see
page 19 for instructions).
Example:
4
Press .
5
Enter the telephone number, up to 30 digits,
using the dial keypad.
Example:
lIf you want to enter a hyphen, press .
6
Press .
lTo program other items, repeat steps 3 to 6.
7
Pressto exit the
program.DIRECTORY PROGRAM
NAME=
REGISTERED
SET
FLASH
NO.=5552233
NO.=
SET
NAME=Alice
NAME=
JOG DIAL
OR USE JOG-DIAL
PRESS STATION
DIRECTORY PROGRAM/
(Hyphen)
FLASH
STOP
(Delete)
JOG DIALSET
DIRECTORY PROGRAM
Display
Helpful hint:
lYou can confirm the stored items on the
display (p. 25) or on the telephone number list
(p. 84).
Note:
lWhen the following message is displayed in
step 6, you can store only 5 more items.
Display:
lIf there is no space to store new stations, the
following message is displayed in step 1. 
Erase unnecessary stations (p. 24).
lAhyphen or a space entered in a telephone
number counts as two digits.JOG-DIAL FULL
SPACE= 5 DIRS.
To correct a mistake
lPress or to move the cursor to the
incorrect character/number, and make the
correction.
To delete a character/number
lMove the cursor to the character/number you
want to delete, and press .
STOP 
						

							24
Automatic Dialing
Display
JOG DIALSET
DIRECTORY PROGRAM
ERASESTOP
1
Rotate until the desired name
is displayed.
Example:
means the station number 
for ONE-TOUCH DIAL
2
Press.
3
Press to select “EDIT”.
lIf you do not need to edit the name, skip to
step 5.
4
Edit the name (see page 19 for instructions).
5
Press .
Example:
lIf you do not need to edit the telephone
number, skip to step 7.=0123456
SET
NAME=Mary
EDIT=  DELETE=#
DIRECTORY PROGRAM
Mary
JOG DIAL
1
Rotate until the desired name
is displayed.
Example:
2
Press.
3
Press to select “DELETE”.
lTo cancel erasing, press .STOP
YES:SET/NO:STOP
DELETE OK?
EDIT=  DELETE=#
DIRECTORY PROGRAM
Mary
JOG DIAL
Editing a stored name and number
Erasing a stored station and item
6
Edit the telephone number. For
further details, see page 23.
7
Press .
REGISTEREDSET
You can erase ONE-TOUCH DIALstation and JOGDIALitem.
Editing and erasing a stored name and number!
You can edit a name or number stored in ONE-TOUCHDIALand JOG DIAL.
4
Press .
lThe stored name and number are
deleted.DELETED
SET
Note:
lYou can use the following method to erase.
1.Rotate until the desired name
is displayed.
2.Press .
3.Press             .
ERASE
JOG DIAL
SET 
						

							25
Automatic Dialing
Making a voice call using ONE-TOUCH DIAL
and JOG DIAL!
Before using this feature, program the desired names and telephone numbers into ONE-TOUCH
DIALand JOG DIAL(p. 22, 23).
Using ONE-TOUCH DIAL
1
Press or lift the 
handset.
Display:
lConfirm that there are no documents in the
document entrance.
2
For ONE-TOUCH DIAL1–5:
Press the desired ONE-TOUCH DIALkey.
For ONE-TOUCH DIAL6–10:
Press , then press the desired 
ONE-TOUCH DIALkey.
Example:
lThe unit will start dialing automatically. TEL=
LOWER
TEL=
DIGITAL SP-PHONE
Using JOG DIAL
1
Rotate until the desired name
is displayed.
Example:
lIf the desired name has not been stored,
press and dial the number
manually.
2
Pressor lift the
handset.
lThe unit will start dialing automatically.
DIGITAL SP-PHONE
STOP
Lisa
JOG DIAL
To search for a name by initial
Example: “Lisa”
1.Rotate until any name is 
displayed.
Example:
2.Press repeatedly until any name with 
the initial “L” is displayed (see the character 
table on page 19).
3.Rotate to the right until “Lisa” 
is displayed.
lTo stop the search, press .
lTo make a call, press 
or lift the handset.DIGITAL SP-PHONE
STOP
Lisa
JOG DIAL
Larry
5
Alan
JOG DIAL
Note:
lWhen you want to search for symbols (not
letters or numbers), press in step 2.
To confirm the stored telephone number on
the display
1.Rotate until the desired name is
displayed.
Example:
means the station number 
for ONE-TOUCH DIAL
2.Press .
lTo stop the confirmation, press .
lTo make a call, pressor
lift the handset.
STOP
1114497
NAME/TEL NO.
John
JOG DIAL
DIGITAL SP-PHONE
HandsetDisplay
JOG DIALONE-TOUCH 
DIAL
LOWER
NAME/TEL NO.
STOPDIGITAL SP-PHONE 
						

							Caller ID
26
Caller ID service from your phone company!
This unit is compatible with the Caller ID service offered by your local telephone
company. To use this feature, you must subscribe to the Caller ID service.
How Caller ID is displayed
Set the following ring count settings to 2 or more rings beforehand.
—TAD ring count and FAX ring count (feature #06 on page 61)
—TEL/FAX ring count (feature #78 on page 67)
Note:
lIf the unit is connected to a PBX (Private Branch Exchange) system, you may not receive the caller
information. Consult your PBX supplier.
lIf the unit cannot receive caller information, the unit will show the following.
The caller dialed from an area which does not provide Caller ID service.
The caller requested not to send caller information.
The caller made a long distance call.
LONG DISTANCE
PRIVATE CALLER
OUT OF AREA
The calling party’s name or telephone number will
be displayed after the first ring.
You then have the option of whether or not to
answer the call depending on the caller.
Example:
The unit will automatically store the caller
information (name, telephone number and the time
of the call). You can view the caller information
(see the next page) and print the caller ID list 
(p. 28).
Chris Horner
Display 
						

							Caller ID
27
Display while viewing
When the unit could not receive a name.
After the last new call has been displayed.
After all calls have been displayed.
When no calls have been received.
NO CALLER DATA
END
ENDOFNEWCALL
NO NAME RCVD
1
Press .
Example(2 new calls are received):
Example:
Display:
2
Rotate to the right (clockwise).
lThe display will show the most recent
caller’s name.
lIf you rotate to the left, the display will show
the reviewed calls.
lTo stop viewing, press .
3
Press or lift the
handset to make a call.
lThe unit will start dialing automatically.
lTo send a fax – insert the document FACE
DOWN and press .
FAX START
DIGITAL SP-PHONE
STOP
JOG DIAL
USE JOG-DIAL
2 NEW CALLS
CALLER ID SEARCH
To displaythe caller’s telephone number and the date/time of the call
Press repeatedly in step 2.
Example:
Mar. 14 10:30AM1-345-678-9012WENDY ROBERTS
NAME/TEL NO.
Handset
Display
JOG DIAL
NAME/TEL NO.
CALLER ID SEARCH
FAX STARTDIGITAL SP-PHONE
STOP
Viewing and calling back using caller 
information!
You can easily view caller information and call back.
Important:
lCalling back will not be available in the following cases.
—The telephone number includes data other than numbers (i.e. or #).
—The caller information does not include a telephone number.
To edit the telephone number for calling back
Press repeatedly in step 2.
Each time you press , the telephone number will be changed as follows.
2.Local telephone number  (area code omitted)
1.1  –  Area code  –  Local telephone number  (“1” added)
Area code  –  Local telephone number
1  –  Local telephone number  (“1” added and area code omitted)
4. 3. 
						

							Caller ID
28
NO.
01
02WENDY ROBERTS
ALLAN STONETIME OF CALL
FAX
FAX TELEPHONE NUMBER
1-345-678-9012
1-456-789-0123ANSWER
NAME
CALLER ID LIST
03MIKE TIMARTEL !
 * STATUS
1-987-654-3210Mar. 14 10:30AM
Mar. 13 08:35AM
Mar. 11 09:35AMMar. 20 2000 09:19AM
YOUR LOGO    :
YOUR FAX NO. :
Sample of a Caller ID list The unit will store the 30 most recent caller information.
—To print manually, see below.
—To print automatically after every 30 new calls, activate feature #26 (p. 63).
Confirming caller information using the Caller ID 
list!
Printing and erasing the Caller ID list !
1
Press to start printing.
Display:
lThe display will show the following after
printing.
2
Press to exit the program, or press 
to erase all of the stored caller
information.STOP
YES:SET/NO:STOP
ALL ERASE OK?
PRINTING
CALLER ID PRINT
SETSTOP
Display
CALLER ID PRINT
MENU
CALLER ID SEARCH
JOG DIAL
ERASE
SET
1.Press three times.
Display:
2.Press .
3.Press .
lTo cancel erasing, press , then
.
4.Press .
5.Press to exit the program.
STOP
ERASE COMPLETED
SET
MENU
STOP
ALL ERASE OK?
SET
CALL LIST ERASE
SET
CALLER SET UP
MENU1.Press .
Example:
Display:
2.Rotate until the desired name is
displayed.
Example:
3.Press .
lThe caller information will be erased.
Example:
lTo erase other items, repeat steps 2 and 3.
4.Press to exit the program.
STOP
ALLAN STONE
DELETED
ERASE
WENDY ROBERTS
JOG DIAL
USE JOG-DIAL
2 NEW CALLS
CALLER ID SEARCH
To erase caller information without printingTo erase specific caller information  
						

							Caller ID
29
SET
DIRECTORY PROGRAM
Display
LOWER
ONE-TOUCH DIAL
CALLER ID SEARCH
JOG DIAL
Storing caller information in ONE-TOUCH 
DIALand JOG DIAL!
Important:
lThis feature is not available in the following cases.
—The telephone number includes data other than numbers (i.e. or #).
—The caller information does not include a telephone number.
1
Press .
Example:
Display:
2
Rotate until the name you want
to store is displayed.
Example:
3
Press .
4
For ONE-TOUCH DIAL1–3: 
Press the desired ONE-TOUCH DIALkey. 
Press .
Example:
Press .
Example:
For ONE-TOUCH DIAL4–5: 
Press the desired ONE-TOUCH DIALkey.
Press .
For ONE-TOUCH DIAL6–10: 
Press , then press the desired
ONE-TOUCH DIALkey.
Press .
=1345678901
SET
NAME=WENDY ROBE
LOWER
=1345678901
SET
NAME=WENDY ROBE
=1345678901
SET
NAME=WENDY ROBE
SET
DIAL MODE
OR USE JOG-DIAL
PRESS STATION
DIRECTORY PROGRAM
WENDY ROBERTS
JOG DIAL
USE JOG-DIAL
2 NEW CALLS
CALLER ID SEARCH
Note:
lYou can confirm the stored items on the
display (p. 25) or on the telephone number list
(p. 84).
lYou can only store a name of up to 10
characters long. 
lTo edit a name and number, see page 24.
lIf you enter a new item into ONE-TOUCH
DIAL, the previous entry will be overwritten.
lIf you use ONE-TOUCH DIAL1–3 as a
broadcast station, you cannot store caller
information.
lIf the JOG DIALdirectory is full, you cannot
store caller information.
For JOG DIAL:
Rotate 
.
Press .
5
Press .
REGISTEREDSET
NO.=13456789012
SET
NAME=WENDY ROBE
JOG DIAL 
						

							30
Voice Contact
1
Presswhile
transmitting or receiving documents.
Display:
lYour unit will call the other party with a
distinctive ring.
lWhen the other party answers, your unit will
emit a distinctive ring.
2
Press or lift the
handset to start talking.DIGITAL SP-PHONE
VOICE STANDBY
DIGITAL SP-PHONE
Handset
FACE DOWNDisplay
DIGITAL SP-PHONENote:
lIf you initiate voice contact during transmission, the
unit will call you with a distinctive ring after all of the
documents have been transmitted.
lIf you initiate voice contact during reception, the unit
will call you with a distinctive ring after the current
page of the document is received.
Note:
lIf you do not answer within 10 seconds of the
distinctive ring;
—In TAD/FAX mode, your unit will play a greeting
message and record an incoming voice message.
—In FAX ONLY, TELor TEL/FAX mode, the line will be
disconnected.
Talking to the other party after fax transmission 
or reception!
You can talk to the other party after a fax message is completed. This will save the added
expense and time of making another call.
This feature only works when the other party’s fax machine is equipped with a voice
contact feature.
1
If the other party initiates voice contact, your
unit will sound a distinctive ring and the
following will be displayed.
2
Press or lift the
handset within 10 seconds of the distinctive
ring to start talking.DIGITAL SP-PHONE
PLEASE PICK UP
Receiving a request for voice contact Initiating voice contact