Panasonic Kx Fl521 Plain Paper Laser Multifunction Operating Instructions

							41
Receiving Faxes
With a PC
If you have a
computer attached
to the same
telephone line, see
page 46.
Other
options
You need to subscribe
to Distinctive Ring
Service.
Setting the Distinctive
Ring pattern(feature
#31 on page 64)
Select the same ring pattern
assigned to the facsimile
number. (Default setting is B.)
A:
Standard ring (one long ring)
B:Double ring (two short rings)
C:Triple ring (short-long-short
rings)
D:Other triple ring (short-short-
long rings)
To the 
same line 2-number example
Telephone No.
(555-1111) Facsimile No. 
(555-1333)
Voice mail service
(Distinctive Ring)
You plan to answer
the calls yourself.
TELmode(p. 42)
Turn AUTO ANSWER off by
pressing .
AUTO ANSWER
When receiving calls:
You have to answer all calls
manually.
To receive a fax document,
press for
each fax call.
FAX START
RingRingRing
Mostly voice calls
TEL/FAX mode
If you are near the
unit and want to
use it to receive
voice calls yourself
and fax calls
automatically, see
pages 44 and 45.
OFF
MIC MIC
When the fax machine
detects a call matching the
selected Distinctive Ring
pattern:The fax machine will
activate the fax function. 
When the fax machine
detects other ring patterns:
The fax machine will operate
based on the AUTO
ANSWERsetting.
Remote 
fax activation
You can also
receive a fax using
an extension
telephone. While
hearing a fax
calling tone with an
extension
telephone
, press
(pre-selected fax
activation code) to
receive a fax 
(p. 46).
9 
						

							42
Receiving Faxes
1
When the unit rings, press
or lift the handset to
answer the call.
2
When:
—document reception is required,
—a fax calling tone (slow beep) is heard, or
—no sound is heard,
press .
3
Replace the handset.
lThe unit will start fax reception.CONNECTING.....
FAX START
DIGITAL SP-PHONEHandset Display
FAX START
OFF
STOP
DIGITAL SP-PHONE
To stop receiving
Press .
Friendly reception feature
When you answer a call and hear a fax calling
tone (slow beep), the unit will automatically start
fax reception.
lIf this feature is not required, set feature #46 to
off (p. 65).
Auto reduction feature
If the other party sends a document that is longer
than your recording paper, your unit will reduce the
receiving document to the proper size and print it.
If you want to print the original size, set feature
#37 to off (p. 64).
STOP
TELmode!
(answering all calls manually)
If the AUTO ANSWER light is on, turn it off by
pressing .
Display:TEL MODE
AUTO ANSWER
Note:
lIf you do not answer the call within 10 rings,
the unit will temporarily activate the answering
device.
Fax reception in memory
When a printing problem is detected, the unit will
temporarily store the received document into
memory. 
While the document is in memory:
—the display will show an error message and the
following message alternately,
Display:
—slow beeps will sound if feature #44 is set to on
(p. 65).
lFollow the instructions on pages 69 and 70 to
solve the problem.
lFor memory capacity, see page 88.FAX INMEMORY
Activating TELmode
Receiving a fax manually 
						

							43
Receiving Faxes
JOG DIAL
SET
Display
ON
If you have a telephone line just for faxes, we recommend the following setup.
Example:One telephone line is used for voice calls and a separate telephone line for faxes. 
FAX ONLYmode!
(all calls are received as faxes)
1
Set feature #77 to “FAX ONLY” (p. 67).
2
If the AUTO ANSWER light is off, turn it on
by pressing .
lThe display will show the number of rings
before the unit answers a call in FAX ONLY
mode.
Display:
Example:
3
If you wish to change the ring count setting,
rotate until the desired number
is displayed, and press .
lWhen receiving calls, the unit will
automatically answer all calls and only
receive fax documents.
SET
JOG DIAL
AFTER 3 RINGS
PICKUP & RCV FAX
AUTO ANSWER
Line 1 – Voice calls
Line 2 – Fax calls
Only a fax machine is connected.
Activating FAX ONLYmode
Note:
lIf the AUTO ANSWER light is already on and you wish to change the ring count, turn it off once then on
again by pressing and follow the instructions in step 3.
lThis mode should not be used with a telephone line which is used for both voice and fax calls. Fax
communication will be attempted even if someone is trying to call you.
AUTO ANSWER 
						

							44
Receiving Faxes
TEL/FAX mode!
(receiving voice calls with rings and fax calls
without rings when you are near the unit)
Note:
lThe fax machine will display the following when a
call is received.
Display:
lThe ringer should be on (p. 21).INCOMING CALL
Use this mode when you are always near the fax machine, and want to receive faxes without the
unit ringing. When a call is received, the fax machine will work as follows. To set TEL/FAX mode,
see below.
To set TEL/FAX mode
1.Set feature #77 to “TEL/FAX” (p. 67).
2.If the AUTO ANSWER light is off, turn it on by
pressing .
AUTO ANSWER
The fax machine will not ring.
“TEL/FAX delayed ring count”
lThe call is connected. Voice call
Fax calling 
tone* A call is received.
The fax machine will automatically 
receive documents without 
ringing.
Answer the call.
l If the call is not answered, this message
   will be played.** 
l Then the fax machine will activate the 
fax function for the other party’s fax 
machine that does not send a fax 
calling tone.
The fax machine will ring up to 3 times.
“Silent fax recognition ring count”
 Hello! To send a fax, start 
 transmission.
To speak with someone, 
 please wait.
This message will be played to the 
calling party.
l The calling party 
will hear a different 
ring back tone.
 No one is available to take 
 your call right now. 
 Please try again later. 
 Thank you.
Ring
Ring
Ring
* A fax calling tone is automatically generated by
the sending fax machine. Some fax machines
do not have this capability.
** You can record your own greeting message 
(p. 51).
ON 
						

							45
Receiving Faxes
When an extension telephone is connected
TEL/FAX delayed ring count
The number of rings generated before the fax
machine answers depends on the setting of feature
#78 on page 67. The fax machine will not generate
an audible ring during this time.
Silent fax recognition ring count
The fax machine generates audible rings to
indicate that it is receiving a voice call. The number
of rings generated depends on the setting of
feature #30 on page 64. This signal will not ring at
an extension telephone.
*Afax calling tone is automatically generated by
the sending fax machine. Some fax machines
do not have this capability.
Voice call
The fax machine will not ring, but 
the extension telephone will ring 
twice.
“TEL/FAX delayed ring count”
lThe call is connected. 
Fax calling 
tone* A call is received.
The fax machine will automatically 
receive documents without 
ringing.
Ring
Ring
Ring
Ring
Ring
Answer the call.
l If the call is not answered, this message
   will be played.** 
l Then the fax machine will activate the 
fax function for the other party’s fax 
machine that does not send a fax 
calling tone. The extension telephone will not ring but 
the fax machine will ring up to 3 times.
“Silent fax recognition ring count”
 Hello! To send a fax, start 
 transmission.
To speak with someone, 
 please wait.
This message will be played to the 
calling party.
l The calling 
party will hear a 
different ring 
back tone.
No one is available to take 
your call right now. 
Please try again later. 
Thank you. 
						

							46
Receiving Faxes
Extension telephone!
Using the unit with a computer!
To the same line
Extension telephone
Note:
lYou can change the fax activation code in feature #41
(p. 65).
If you use the fax machine with an extension telephone, you can receive fax documents using
the extension telephone. You do not have to press on the fax machine.
Important:
lUse a touch tone telephone as the extension telephone and enter the fax activation code firmly.
FAX START
1
When the extension telephone rings, lift the
handset of the extension telephone.
2
When:
—document reception is required,
—a fax calling tone (slow beep) is heard, or
—no sound is heard,
press (pre-selected fax activation
code)firmly.
3
Hang up the handset.
lThe fax machine will start reception.
9
Wall jack
Computer
Wall jack
We recommend you use separate wall jacks for the unit and the computer.
Note:
lSet the fax machine to TELmode.
lThe device which has the shortest ring count will answer a call first. 
						

							47
Receiving Faxes
Pager call - when the unit receives a fax
or voice message!
This feature allows your unit to call your pager when your unit receives a fax document or an
incoming voice message.
1
Press.
Display:
2
Press , then .
3
Press .
4
Rotate to select “ON”.
lIf this feature is not required, select
“OFF”. 
5
Press .
6
Enter your pager number up to 30 digits.
Example:
7
Press .
8
Enter your pager access code up to 10
digits if required.
Example:
9
Press .
lThe default code 07734 will show “Hello!”
on your pager.
lIf you want to change this message,
enter your message up to 30 digits.
Example:
10
Press .
lThe unit will dial the stored number.
PAGER TEST
SET
MSG.=5555
MSG.=07734
SET
PIN=12345678
PIN=
SET
NO.=12025551234
NO.=
SET
MODE=ON
JOG DIAL
MODE=OFF
SET
PAGER CALL
70
SYSTEM SET UP
MENU
MENUDisplay
JOG DIALSET
DIGITAL SP-PHONE
Your pager will beep and display as follows;
— “11” : when your unit receives a voice 
message.
— “22” : when your unit receives a fax 
document.
Pager
22Example:
Your unit received
a fax document.
When your pager receives a pager call
11
Check that your pager received
the pager test call.
12
Press .DIGITAL SP-PHONE
Note:
lIfyou have subscribed to a Caller ID service,
your pager will display the caller’s telephone
number before the number “11” or “22” (see
below)  instead of the message. 
						

							48
Copying
Convenient way to make a copy!
The following settings are available before you start copying.
lResolution
lReduction/enlargement rate
lCollation (sort) 
To select the resolution according to the type of
document
Press repeatedly to select the desired setting.
FINE:For printed or typewritten originals with small printing.
SUPER FINE:For originals with minute printing.
PHOTO:For originals containing photograph.
PHOTO WITH TEXT:For originals containing photograph and 
text.
lIf you select “STANDARD”, copying will be done using “FINE” mode.100% MIXED[01]
100% PHOTO[01]
100% S-FINE[01]
100% FINE[01]
RESOLUTION
Display while copying
Making a copy!
1
Adjust the width of the document guides to
the size of the document.
2
Insert the document (up to 15 pages) FACE
DOWN until the unit grabs the document and
a single beep is heard.
Display:
lMake sure the handset is on the cradle.
3
Press .
lIf necessary, enter the number of copies
(up to 99).
4
Press .
lThe unit will start copying.
COPY START
100% FINE  [01]
COPY START
STANDARD
The unit can make single or multiple copies (up to 99). 
FACE DOWN
Document guides
STOP
COPY START
Display
RESOLUTION
COPY ZOOM
COLLATE
To stop copying
Press .STOP
Note:
lAny transmittable document can be copied (p. 33). 
						

							49
Copying
Collated pages
4
3
2
1
4
3
2
1
Uncollated pages
4
4
3
3
2
2
1
1
To make a reduced copy, press
repeatedly and
select the desired reduction rate. The unit
can reduce copies to as little as 50% of the
original by changing the reduction rate 5%
at a time.
COPY ZOOM
To make an enlarged copy, press
repeatedly and
select the desired enlargement rate. The
unit can enlarge copies to as much as 200%
of the original by changing the enlargement
rate 5% at a time.
COPY ZOOM
To collate multiple copies
The unit can collate multiple copies in the same order as the original document pages.
Press until the following is displayed and start copying.
Display:COLLATE=ON
COLLATE
Original documentEnlarged copyOriginal document Example: 70% reduced copyReduced copy
AB
CDAB
CDAB
CDAB
CD
Example: 150% enlarged copy
Example:Making two copies of a 4-page original document Note:
lThe display will show the rate you selected while copying.
Example:
Reduction/enlargement rate
lFor an enlarged copy, the unit will only enlarge the center of the upper part of the document. To make an
enlarged copy of the bottom of the document, turn the document around, insert it into the unit, and then
make a copy.75%
FINE  [01]
To reduce or enlarge a document
Note:
lThe unit will store the documents into memory while collating copy. If memory becomes full while storing,
the unit will only print out the stored pages.
lWhile collating copies, the display will show the following.
Example:
shows collating copy 100% FINE  [01]C 
						

							50
Setup
TAD/FAX mode!
(using the built-in answering device and receiving
voice and fax calls automatically)
Setting up the voice and fax message reception 
When TAD/FAX mode is set, the unit will work as a fax machine and/or answering device.
If a fax call is detected, the unit will automatically receive the fax. If a voice call is detected, the
answering device will play a greeting message and the caller can leave a voice message.
lYou can use either the pre-recorded greeting messages (see below) or your own greeting
message (p. 51).
Note:
lIf the AUTO ANSWER light is already on and
you wish to change the ring count, turn it off
once then on again by pressing
and follow the instructions
in step 2.
lThe incoming message recording time can be
changed (feature #10 on page 62).
lWhen the remaining time is low, erase
unnecessary messages (p. 53). For voice
memory capacity for incoming messages, see
page 88.
lWhile an incoming call is being recorded, you
can monitor it through the speaker. If this
feature is not required, set feature #67 to off
(p. 66).
AUTO ANSWER
JOG DIALSET
Display
ON
1
Set feature #77 to “TAD/FAX” (p. 67).
2
If the AUTO ANSWER light is off, turn it on
by pressing  .
lThe unit will play the greeting message.
lThe display will show the number of rings
before the unit answers a call in the
TAD/FAX mode.
Display:
lIf you wish to change the ring count setting,
rotate  until the desired
number (see below) is displayed, and press
. The remaining time for recording
incoming messages will be displayed.
Example:
TIME = 10m13s
SET
JOG DIAL
AFTER 2 RINGS
PICKUP &RCV CALL
AUTO ANSWER
Ring count in TAD/FAX mode
You can choose from 1, 2, 3, 4, TOLL SAVER and RINGER OFF (feature #06 on page 61).
TOLL SAVER:When you call the unit from a remote location, the number of rings will tell you if there are
any new voice messages. If the unit answers on the second ring, there is at least one
new recorded message. If the unit answers on the fourth ring, there are no new recorded
messages. To save the toll charges for the call, hang up immediately when you hear the
third ring. The third ring indicates that there are no new recorded messages.
RINGER OFF:The unit will answer without ringing.
lIf you subscribe to a Caller ID service, set to 2 or more rings.
Hello! We are unable to answer right now.
To send a fax, please start transmission.
To leave a voice message, please speak 
after the beep. Thank you.