Panasonic Kx-tg4000b 2.4ghz Multi-handset Cordless Phone System Operating Instructions

							Caller ID Compatible
2.4GHz Multi-Handset Cordless Phone System
Model No. KX-TG4000B
Pulse-or-tone dialing capability
Operating Instructions
PLEASE READ BEFORE USE AND SAVE.
Charge the handset battery for about 8 hours before initial use.
4-LINE
Panasonic World Wide Web address:  http://www.panasonic.com
for customers in the USA or Puerto Rico  
						

							2
Before Initial Use
Please read IMPORTANT SAFETY
INSTRUCTIONS on page 102 before use.
Read and understand all instructions.
Thank you for purchasing your new Panasonic cordless
telephone.
Caller ID and Call Waiting Service, where available, are telephone
company services. After subscribing to Caller ID, this phone will display
a caller’s name and phone number. Call Waiting Caller ID, which
displays a second caller’s name and phone number while the user is on
another call on the same line, requires a subscription to both Caller ID
and Call Waiting.
Attach your purchase receipt here.
For your future reference
Serial No.    Date of purchase
(found on the bottom of the unit)
Name and address of dealer 
						

							3
Accessories(included)  For extra orders, call 1-800-332-5368.
AC Adaptor for Base Unit (p. 13)
Order No. PQLV12Z
oneAC Adaptor for Charger (p. 16)
Order No. KX-TCA1-G
one
two Base Unit Handset(p. 13)
Order No. PQJXF0113Z
one 4-Wire Telephone Line Cord
(p. 14, 15)
one
Backup Battery (p. 12)
Order No. P-P507 (PQP50AA61)
Charger (p. 16)
Order No. PQLV30001Z
Belt Clip (p. 85)
Order No. PQKE10101Z1 
one
one
Handset Cord (p. 13) 
Order No. PQJA212N
one
CHARGE
To use more than one cordless handset, please purchase the optional
cordless handset KX-TGA400B. The charger is included. To order,
contact your dealer or call 1-800-211-PANA(7262) to locate a dealer. 
						

							4
For Best Performance
Handset Battery Charge
A rechargeable Nickel-Metal Hydride 
(Ni-MH) battery powers the cordless
handset. Charge the battery for about 8
hoursbefore initial use (p. 16). Make sure
the handset faces forward as shown.
•If you charge the discharged battery, it will be
charged quickly. In that case the handset
may feel warm. This is normal.
Base Unit Location/Noise
Calls are transmitted between the base unit and the cordless handset
using wireless radio waves. For maximum distance and noise-free
operation,the recommended base unit location is:
Away from electrical appliances 
such as a TV, personal computer or 
another cordless phone.In a HIGH and CENTRAL location 
with no obstructions such as walls.
Raise 
the antenna.
The battery 
is beneath 
this cover. 
Note:
—If you use the cordless handset near a microwave oven which is being used,
noise may be heard from the receiver. Move away from the microwave oven and
closer to the base unit.
—If you use the cordless handset near another phone’s base unit, noise may be
heard. Move away from the other cordless phone’s base unit and closer to your
base unit. 
						

							5
Contents
Chapter 1Preparation
Location of Controls............................................................................ 8
Displays................................................................................................ 11 
Installation............................................................................................ 12
Installing the Backup Battery in the Base Unit.................................... 12
Connecting the Handset and AC Adaptor .......................................... 13
Connecting the Telephone Line Cords ............................................... 14
Connecting the AC Adaptor to the Charger ........................................ 16
Handset Battery Charge ..................................................................... 16
Programmable Settings...................................................................... 18
Programming Guidelines  ........................................... 18
Registration for Additional Cordless Handsets  .......... 19
Date and Time Adjustment  ................................................... 20
Selecting the Dialing Mode  ................................................... 21
Selecting the Ringer Volume  ..................................... 22
Ring Group Setting  ............................................................... 23
Function Menu Table  ................................................. 24
Chapter 2Basic Operation
The Unit Capabilities (Operating More than One Handset)............. 25
Making Calls ............................................................... 26
With the Base Unit .............................................................................. 26
With the Cordless Handset ................................................................. 28
Answering Calls ......................................................... 30
Using Other Lines During a Conversation ............... 31
Intercom ...................................................................... 32
Making Intercom Calls ........................................................................ 32
Answering Intercom Calls ................................................................... 33
Transferring a Call ...................................................... 34
Conference .................................................................. 35
Using the Directory ................................................... 36
Storing Names and Numbers in the Directory  ................................... 36
Dialing from the Directory  .................................................................. 38
Base UnitHandset
Base UnitHandset
Base UnitHandset
Base UnitHandset
Base UnitHandset
Base UnitHandset
Base UnitHandset
Base UnitHandset
Base Unit
Base UnitHandset
Base Unit
Base Unit
Base Unit & Handset
Base UnitHandset
Important:
: Must be carried out with the base unit.
: Must be carried out with the cordless handset.
: Must be carried out by both the base unit and cordless
handset together.
: Must be carried out separately by the base unit and the
cordless handset.
HandsetBase Unit
Base Unit & Handset
Handset
Base Unit
Chapter 1
Chapter 2
Chapter 3
Chapter 4
Chapter 5 
						

							Editing an Item in the Directory  ......................................................... 39
Erasing an Item in the Directory  ........................................................ 39
Caller ID Service.................................................................................. 40
Using the Caller List ................................................... 41
Viewing the Caller List ........................................................................ 41
Calling Back from the Caller List ........................................................ 42
Editing the Caller’s Phone Number .................................................... 43
Storing Caller List Information in the Directory ................................... 44
Erasing Caller List Information ........................................................... 45
Chapter 3Advanced Operation
Special Features.................................................................................. 46
How to Use the PAUSE Button 
(For Analog PBX Line/Long Distance Service Users) ................... 46
For Call Waiting Service Users  ................................. 46
Temporary Tone Dialing (For Rotary or Pulse Service Users)... 46
Setting the Key Lock  ............................................................. 47
FLASH Button  ........................................................... 47
Other Programmable Settings............................................................ 48
Setting the Auto Talk Feature  ............................................... 48
Selecting the Ringer Pattern  .................................... 48
Calling Line Selection  ................................................ 49
Setting Call Restriction Numbers  ......................................... 50
Incoming Call Tone  ................................................... 51
Setting the PIN  ..................................................................... 52
Registering Optional Cordless Handsets Using the PIN .... 53
Canceling Cordless Handset Registration  ................. 54
Selecting the Line Mode  ...................................................... 55
Erasing the Directory, Caller List and Redial List  ...... 55
Chapter 4 Voice Mail System/Automated Attendant System/Answering System
Voice Mail System............................................................................... 56
Setting the Mailbox Password  ................................... 57
Automated Attendant System............................................................ 58
How Automated Attendant System Works ......................................... 58
Setting the Automated Attendant System  ............................. 59
Setting the Handset Answer Mode  ........................................ 61
Recording a Personal Greeting Message  .............................. 62
Handset
Handset
Base Unit
Base UnitHandset
Base UnitHandset
Base Unit
Base Unit & Handset
Base Unit & Handset
Base Unit
Base UnitHandset
Base Unit
Base UnitHandset
Base UnitHandset
Handset
Base UnitHandset
Handset
Base UnitHandset
Base UnitHandset
Base UnitHandset
Base UnitHandset
6
Contents 
						

							Call Transfer Status ............................................................................ 63
Call Operator Status ........................................................................... 64
Answering System............................................................................... 65
Setting the Answering System  .............................................. 65
Listening to Messages with the Base Unit........................................ 68
Transferring a Message...................................................................... 70
Erasing a Message ............................................................................. 70
Listening to Messages with the Cordless Handset.......................... 71
Transferring a Message...................................................................... 72
Erasing a Message ............................................................................. 73
Listening to Messages in the General Delivery Mailbox ..................... 73
Delivering Your Own Message .................................. 74
Other Voice Mail System Features..................................................... 75
Call Monitoring Feature  ........................................................ 75
Recording Mode  ................................................................... 75
Transferring a Call to a Personal Mailbox  ............................. 76
Checking the Remaining Recording Time and Number of Messages .. 76
Message Menu Mode  ................................................ 77
Automatic Message Delete Feature  ..................................... 77
Erasing All Messages in Mailboxes  ...................................... 78
Remote Operation from a Touch Tone Phone.................................. 79
How to Access the Voice Mail System ............................................... 79
Pager Call .................................................................... 82
Storing a Pager Number  .................................................................... 82
Storing the Pager Display Number ..................................................... 83
Setting the Unit to Call a Pager .......................................................... 84
Chapter 5Useful Information
Using the Handset Belt Clip................................................................ 85
Wall Mounting for the Charger........................................................... 85
Using an Optional Headset ........................................ 86
Clearing Settings........................................................ 89
Handset Battery Replacement............................................................ 90
Backup Battery Replacement............................................................. 90
RESET Button...................................................................................... 91
Adding Another Phone........................................................................ 91
Error Messages.................................................................................... 92
Before Requesting Help...................................................................... 95
Important Safety Instructions.............................................................102
FCC and Other Information.................................................................104
Index.....................................................................................................106
Base UnitHandset
Base UnitHandset
Base UnitHandset
Base Unit
Base Unit
Base UnitHandset
Base Unit
Base Unit
Base Unit
Base Unit
Base UnitHandset
Base Unit
7
Chapter 1
Chapter 2
Chapter 3
Chapter 4
Chapter 5 
						

							8
Location of Controls 
Base unit
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BATTERYCONF
HOLD
STOP
VOICE MAILD
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LINE 1LINE 2LINE 3LINE 4
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6
7
8
LINE Buttons and 
Indicators (p. 26, 28, 30, 31)
Antenna 
(p. 4, 13) Display (p. 11)
(PAUSE/EDIT) 
Button (p. 39, 43, 46)
(CALL!WAIT/FLASH) 
Button (p. 46, 47)
(CONF) (Conference) 
Button (p. 35)
(REDIAL) Button (p. 27)
(HOLD) Button 
(p. 28, 31)
DIGITAL SP-PHONE (Speakerphone) /HEADSET
Button and Indicator (p. 26, 30, 32, 87)
MIC (Microphone) 
(p. 26, 30, 60, 66)
BATTERY Indicator (p. 12)
INTERCOM/TRANSFER 
Buttons (
(ALL), (1) to (8)) 
(p. 32, 34)
(TONE) Button (p. 46)
(RESET) Button 
(p. 91) 
						

							9
Chapter 1Preparation
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REDIAL
PAUSE/EDIT
CALL WAIT/FIASH
LINE 1LINE 2LINE 3LINE 4
ANSWER ON
AUTOMATED ATTENDANT
(ANSWER!ON) Buttons 
and Indicators (p. 59, 65)
Headset Jack 
(p. 86)
(STOP) Button (p. 69, 75)
(CLEAR) Button (p. 37, 39, 45, 54, 70)
(ENTER) Button (p. 18, 20, 36, 44)
Navigator Key 
(    ,     , I, H) 
(p. 18, 27, 38, 41, 59, 65)
(EXIT) Button 
(p. 18, 38, 41, 60, 66)
(FUNCTION) Button 
(p. 18, 36)
      (VOICE MAIL) Button (p. 68, 74)
Cover
Memory 
Card
Memory card:
Remove the memory card and use it as a
name index for the cordless handsets 
(p. 19, 53). 
						

							10
Location of Controls
Cordless handset
Charger
CHARGE
CHARGE Indicator 
(p. 16) Charge Contacts (p. 17)
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 PAUSE/
 EDITINTERCOM/  
HOLD/  
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Antenna
Display (p. 11)
(TALK) Button 
(p. 28, 30, 33)
(CLEAR) Button 
(p. 37, 39, 45, 54, 73)Navigator Key 
(    ,     , H, I) 
(p. 18, 29, 38, 41)
(FUNCTION/EXIT) 
Button (p. 18, 38, 41, 47)
(TONE) Button 
(p. 46)
(REDIAL/PAUSE/EDIT) 
Button (p. 29, 39, 43, 46)
(CALL!WAIT/FLASH) 
Button (p. 46, 47)
Headset Jack (p. 88)
(ENTER)/       (Voice Mail) 
Button (p. 18, 61, 71, 74)
(CONF) (Conference) 
Button (p. 35)
(INTERCOM/HOLD/TRANSFER) 
Button (p. 29, 33, 34)
Charge Contacts (p. 17)
LINE Buttons 
(p. 28, 30, 31)