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Panasonic Kx Tgp500 User Guide

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    							Y Phonebook using the Handset
    21
    3Press the dial key ({0} – {9}, or {#}) which 
    contains the character you are searching for 
    (page 20).
    LPress the same dial key repeatedly to 
    display the first entry corresponding to each 
    character located on that dial key.
    LIf there is no entry corresponding to the 
    character you selected, the next entry is 
    displayed.
    4{V}/{^}: Scroll through the phonebook if 
    necessary.
    5{C}
    LYou can also select the line manually as 
    follows:
    {LINE} i {V}/{^}: Select the desired line. 
    i Press {CALL} or {C}.
    Editing entries
    1Find the desired entry (page 20). i {MENU}
    2{V}/{^}: “Edit” i {SELECT}
    3Proceed with the desired operation.
    ■To change the name or phone number:
    {V}/{^}: Select the name or phone number. 
    i {SELECT} i Edit the information 
    (page 20). i {OK}
    ■To change the ringer ID:
    {V}/{^}: Select the current ringer ID. i 
    {SELECT} i {V}/{^}: Select the desired 
    setting. i {OK}
    LTo turn the ringer ID off, select “No 
    Ringer ID”.
    4{SAVE} i {OFF}
    Erasing entries
    Erasing an entry
    1
    Find the desired entry (page 20). i {MENU}
    2{V}/{^}: “Erase” i {SELECT}
    3{V}/{^}: “Yes” i {SELECT} i {OFF}
    Erasing all entries
    1
    {MENU} (center of joystick)
    2{V}/{^}: “Phonebook” i {SELECT} i 
    {MENU}
    3{V}/{^}: “Erase all items” i 
    {SELECT}
    4{V}/{^}: “Yes” i {SELECT}
    5{V}/{^}: “Yes” i {SELECT} i {OFF}
    Chain dial
    This feature allows you to dial phone numbers in 
    the phonebook while you are on a call. This feature 
    can be used, for example, to dial a calling card 
    access number or bank account PIN that you have 
    stored in the phonebook, without having to dial 
    manually.
    1During an outside call, press {MENU}.
    2{V}/{^}: “Phonebook” i {SELECT}
    3{V}/{^}: Select the desired entry.
    4Press {CALL} to dial the number.
    Speed dial
    Assigning an entry in the phonebook 
    to a speed dial key
    Dial keys {1} to {9} can each be used as a speed 
    dial key, allowing you to dial a number from the 
    phonebook by simply pressing a dial key.
    1Find the desired entry (page 20). i {MENU}
    2{V}/{^}: “Speed dial” i {SELECT}
    3{V}/{^}: Select the desired dial key number. 
    i {SELECT}
    LIf “Overwrite?” is displayed, the dial key 
    you selected has a phone number already 
    assigned to it.
    To overwrite with the currently selected 
    phone number, go to step 4.
    To select another dial key, press {BACK}, 
    then repeat this step.
    4{V}/{^}: “Yes” i {SELECT} i {OFF}
    Note:
    LWhere a dial key is already being used for speed 
    dialing, “Q” is displayed next to the dial key 
    number. 
    						
    							Y Phonebook using the Handset
    22
    Making a call using a speed dial key
    1Press and hold the desired speed dial key ({1} 
    – {9}).
    LYou can view other speed dial assignments 
    by pushing the joystick down or up.
    2{C}
    LYou can also select the line manually as 
    follows:
    {LINE} i {V}/{^}: Select the desired line. 
    i Press {CALL} or {C}.
    Canceling a speed dial assignment
    1Press and hold the desired speed dial key ({1} 
    – {9}). i {ERASE}
    2{V}/{^}: “Yes” i {SELECT} i {OFF}
    Export/import phonebook 
    entries
    You can export the phonebook entries through the 
    Web user interface to your computer as a tab 
    separated value file. It makes it possible to add, 
    edit, or erase phonebook entries more 
    conveniently on a spreadsheet (.csv) using 
    Microsoft
    ® Excel®, for example, on your computer. 
    After editing, the file should be imported to the unit. 
    To export/import entries, contact your 
    administrator.
    Important:
    LEntries deleted on your computer are not 
    replicated in the phonebook of the unit when 
    importing. Erase unnecessary entries with your 
    unit, not through the Web user interface. 
    						
    							: Phonebook using the Base Unit (KX-TGP550 only)
    23
    Using the phonebook
    The phonebook allows you to make calls without 
    having to dial manually. You can add 100 names 
    and phone numbers to the phonebook.
    Adding entries
    1{C} (left soft key)
    2{ADD}
    3Enter the party’s name (16 characters max.). 
    i {OK}
    4Enter the party’s phone number (32 digits 
    max.). i {OK}
    LIf you do not need to assign the ringer ID, go 
    to step 7.
    5{V}/{^}: “Set Ringer ID” i {SELECT}
    6{V}/{^}: Select the desired setting (page 42). 
    i {OK}
    7{SAVE}
    LTo add other entries, repeat from step 3.
    8{EXIT}
    Note:
    LIn step 2, you can also press {MENU}. i 
    {V}/{^}: “New entry” i {SELECT}
    LIf you select “No Ringer ID” (default), the unit 
    uses the ringer tone you selected on page 34 
    when a call is received from that caller.
    Character table for entering names
    While entering characters, you can switch 
    between uppercase and lowercase by pressing 
    {*}.LTo enter another character that is located on the 
    same dial key, press {>} to move the cursor to 
    the next space.
    Correcting a mistake
    Press {} to move the cursor to the 
    character or number you want to erase, then press 
    {CLEAR}. Enter the appropriate character or 
    number.
    LPress and hold {CLEAR} to erase all characters 
    or numbers.
    Finding and calling a 
    phonebook entry
    Scrolling through all entries
    1
    {C} (left soft key)
    2{V}/{^}: Select the desired entry.
    3Lift the corded handset.
    LYou can also select the line manually as 
    follows:
    {LINE} i {V}/{^}: Select the desired line. 
    i Lift the corded handset.
    Searching by first character 
    (alphabetically)
    1
    {C} (left soft key)
    2Press the dial key ({0} – {9}, or {#}) which 
    contains the character you are searching for 
    (page 23).
    KeyCharacter
    {1}Spa ce # & ’ ( )
    ;,–./1
    {2}ABC2
    abc2
    {3}DE F3
    def 3
    {4}GH I 4
    ghi 4
    {5}JKL5
    jkl5
    {6}MN O6
    mn o 6
    {7}PQRS7
    pqr s7
    {8}TUV8
    tuv8
    {9}WX Y Z 9
    wx yz9
    {0}Spa ce 0
    {#}#
    KeyCharacter 
    						
    							: Phonebook using the Base Unit (KX-TGP550 only)
    24
    LPress the same dial key repeatedly to 
    display the first entry corresponding to each 
    character located on that dial key.
    LIf there is no entry corresponding to the 
    character you selected, the next entry is 
    displayed.
    3{V}/{^}: Scroll through the phonebook if 
    necessary.
    4Lift the corded handset.
    LYou can also select the line manually as 
    follows:
    {LINE} i {V}/{^}: Select the desired line. 
    i Lift the corded handset.
    Editing entries
    1Find the desired entry (page 23). i {MENU}
    2{V}/{^}: “Edit” i {SELECT}
    3Proceed with the desired operation.
    ■To change the name or phone number:
    {V}/{^}: Select the name or phone number. 
    i {SELECT} i Edit the information 
    (page 23). i {OK}
    ■To change the ringer ID:
    {V}/{^}: Select the current ringer ID. i 
    {SELECT} i {V}/{^}: Select the desired 
    setting. i {OK}
    LTo turn the ringer ID off, select “No 
    Ringer ID”.
    4{SAVE} i {EXIT}
    Erasing entries
    Erasing an entry
    1
    Find the desired entry (page 23). i 
    {ERASE}
    2{V}/{^}: “Yes” i {SELECT} i {EXIT}
    Erasing all entries
    1
    {C} (left soft key) i {MENU}
    2{V}/{^}: “Erase all items” i 
    {SELECT}
    3{V}/{^}: “Yes” i {SELECT}
    4{V}/{^}: “Yes” i {SELECT} i {EXIT}
    Chain dial
    This feature allows you to dial phone numbers in 
    the phonebook while you are on a call. This feature 
    can be used, for example, to dial a calling card 
    access number or bank account PIN that you have 
    stored in the phonebook, without having to dial 
    manually.
    1During an outside call, press {C}.
    2{V}/{^}: Select the desired entry.
    3Press {CALL} to dial the number.
    Speed dial
    Assigning an entry in the phonebook 
    to a speed dial key
    Dial keys {1} to {9} can each be used as a speed 
    dial key, allowing you to dial a number from the 
    phonebook by simply pressing a dial key.
    1Find the desired entry (page 23). i {MENU}
    2{V}/{^}: “Speed dial” i {SELECT}
    3{V}/{^}: Select the desired dial key number. 
    i {SELECT}
    LIf “Overwrite?” is displayed, the dial key 
    you selected has a phone number already 
    assigned to it.
    To overwrite with the currently selected 
    phone number, go to step 4.
    To select another dial key, press {BACK}, 
    then repeat this step.
    4{V}/{^}: “Yes” i {SELECT} i {EXIT}
    Note:
    LWhere a dial key is already being used for speed 
    dialing, “Q” is displayed next to the dial key 
    number.
    Making a call using a speed dial key
    1Press and hold the desired speed dial key ({1} 
    – {9}).
    LYou can view other speed dial assignments 
    by pressing {V} or {^}.
    2Lift the corded handset. 
    						
    							: Phonebook using the Base Unit (KX-TGP550 only)
    25
    LYou can also select the line manually as 
    follows:
    {LINE} i {V}/{^}: Select the desired line. 
    i Lift the corded handset.
    Canceling a speed dial assignment
    1Press and hold the desired speed dial key ({1} 
    – {9}). i {ERASE}
    2{V}/{^}: “Yes” i {SELECT} i {EXIT}
    Copying base unit 
    phonebook entries
    You can copy base unit phonebook entries to the 
    phonebook of a handset.
    Note:
    LRinger ID for phonebook entries are not copied.
    LYou can copy handset phonebook entries to 
    another handset or base unit by exporting the 
    data to a computer and importing it (page 25).
    Copying an entry
    1
    Find the desired entry (page 23). i {MENU}
    2{V}/{^}: “Copy” i {SELECT}
    3Enter the handset number you wish to send 
    the phonebook entry to.
    L When an entry has been copied, 
    “Completed” is displayed.
    LTo continue copying another entry:
    {V}/{^}: “Yes” i {SELECT} i Find the 
    desired entry. i {SEND}
    4{EXIT}
    Copying all entries
    1
    {C} (left soft key) i {MENU}
    2{V}/{^}: “Copy all items” i {SELECT}
    3Enter the handset number you wish to send 
    the phonebook entry to.
    LWhen all entries have been copied, 
    “Completed” is displayed.
    4{EXIT}
    Export/import phonebook 
    entries
    You can export the phonebook entries through the 
    Web user interface to your computer as a tab 
    separated value file. It makes it possible to add, 
    edit, or erase phonebook entries more 
    conveniently on a spreadsheet (.csv) using 
    Microsoft Excel, for example, on your computer. 
    After editing, the file should be imported to the unit. 
    To export/import entries, contact your 
    administrator.
    Important:
    LEntries deleted on your computer are not 
    replicated in the phonebook of the unit when 
    importing. Erase unnecessary entries with your 
    unit, not through the Web user interface. 
    						
    							Y Programming using the Handset
    26
    Programmable settings
    You can customize the unit by programming the following features.
    To access the features, there are 2 methods:
    – scrolling through the display menus (page 26)
    – using the direct commands (page 27)
    Some of the features can be programmed through the Web user interface (page 40).
    LDirect command is the main method used in this User Guide.
    Programming by scrolling through the display menus
    1
    {MENU} (center of joystick)
    2Select the desired main menu by pushing the joystick in any direction. i {SELECT}
    3Push the joystick down or up to select the desired item in sub-menu 1. i {SELECT}
    LIn some cases, you may need to select from sub-menu 2. i {SELECT}
    4Push the joystick down or up to select the desired setting. i {SAVE}
    LThis step may vary depending on the feature being programmed.
    LTo exit the operation, press {OFF}.
    Note:
    LSee page 27 for the default settings.
    LIn the following table, ( ) indicates lines you need to select for the settings.
    Main menuSub-menu 1Sub-menu 2Page
    Line status
    m––10
    IP service Network setting DHCP
    *1–
    IP settings*1–
    Embedded web40
    Call features Call forward
    (Line 1: 8 max.)
    –Unconditional
    *1
    –Busy*1
    –No answer*1
    29
    Do not disturb
    *1
    (Line 1: 8 max.)30
    Block anonymous*1
    (Line 1: 8 max.)30
    Block Caller ID*1
    (Line 1: 8 max.)31
    New Voice Mail
    #––44
    Intercom
    x– – 45, 46 
    						
    							Y Programming using the Handset
    27
    *1 If you program these settings using one of the handsets, you do not need to program the same item 
    using another unit.
    Programming using the direct commands
    1
    {MENU} (center of joystick) i {#}
    2Enter the desired feature code.
    3{V}/{^}: Select the desired setting. i {SAVE}
    LThis step may vary depending on the feature being programmed.
    LTo exit the operation, press {OFF}.
    Note:
    LIn the following table, < > indicates the default settings and ( ) indicates lines you need to select for the 
    settings. Initial settings
    Ringer settings Ringer volume13
    Ringer tone
    (Line 1: 8 max.)–
    Interrupt tone–
    Date and time
    *1–31
    Call block*1–30
    Auto Intercom–45
    LCD contrast––
    Key tone––
    Auto talk–13
    Message alert–44
    Registration Register handset41
    Deregistration41
    Handset name–31
    Change language–10
    Software version
    *1–32
    Phonebook
    C––20
    FeatureFeature 
    codeSetting codeSystem 
    setting*1Page
    Auto Intercom{2}{7}{3}{1}: On (Ringer On)
    {2}: On (Ringer Off)
    {0}: –45
    Auto talk
    *2{2}{0}{0}{1}: On
    {0}: –13
    Call block{2}{1}{7}–r30
    Change language{1}{1}{0}{1}: 
    {2}: Español–10
    Date and time{1}{0}{1}–r31
    Deregistration{1}{3}{1}––41
    Main menuSub-menu 1Sub-menu 2Page 
    						
    							Y Programming using the Handset
    28
    *1 If you program these settings using one of the handsets, you do not need to program the same item 
    using another unit.
    *2 If you want to view the caller’s information after lifting up the handset to answer a call, turn off this 
    feature.
    *3 We recommend programming this setting with your administrator. Contact your administrator for 
    further information.
    *4 This tone lets you know when you receive an outside call while you are on the other outside call or an 
    intercom call.
    *5 Turn this feature off if you prefer not to hear key tones while you are dialing or pressing any keys, 
    including confirmation tones and error tones.
    *6 When the ringer volume is turned off, ~ is displayed and the handset does not ring for outside calls.
    However even when the ringer volume is set to off, the handset rings at the lowest level for intercom 
    calls (page 45, 46) and paging (page 47). DHCP
    *3{5}{0}{0}{1}: 
    {0}: Offr–
    Embedded web{5}{3}{4}{1}: On
    {0}: –40
    Handset name{1}{0}{4}––31
    Intercom call{2}{7}{4}– – 45, 46
    Interrupt tone
    *4{2}{0}{1}{1}: 
    {0}: Off– 14, 45, 
    46
    IP settings
    *3{5}{0}{1}–r–
    Key tone*5{1}{6}{5}{1}: 
    {0}: Off––
    LCD contrast
    (Display contrast){1}{4}{5}{1} – {6}: Level 1–6  – –
    Message alert{3}{4}{0}{1}: On
    {0}: –44
    Phonebook{2}{8}{0}––20
    Register handset{1}{3}{0}––41
    Ringer tone{1}{6}{1}(Line 1: 
    8 max.){1} – {6}: Tone –6
    {7} – {9}: Melody 1–3––
    Ringer volume
    *6{1}{6}{0}{1} – {6}: Level 1–
    {0}: Off–13
    Software version{1}{5}{6}–r32
    New Voice Mail{3}{3}{0}––44
    FeatureFeature 
    codeSetting codeSystem 
    setting*1Page 
    						
    							Y Programming using the Handset
    29
    Call forward
    Incoming calls can be forwarded to another party. 
    You can choose one of 3 modes:
    –“Unconditional”: All incoming calls are 
    forwarded.
    –“Busy”: Incoming calls while the line is in use 
    are forwarded.
    –“No answer”: Incoming calls after a certain 
    number of rings are forwarded. The default 
    setting of the number of ring count is “3”. To 
    change the setting, perform “Changing the ring 
    count”, page 29.
    Important:
    LWe recommend setting with your administrator. 
    Contact your administrator for further 
    information.
    LIf this feature is set on your unit, it may be 
    overridden by your phone system settings.
    LThis feature is not available on shared lines.
    LThe call is logged in the caller list (page 42) with 
    Q after the call is forwarded.
    Turning call forward on/off
    1
    {MENU} (center of joystick)
    2{V}/{^}: “IP service” i {SELECT}
    3{V}/{^}: “Call features” i {SELECT}
    4{V}/{^}: “Call forward” i {SELECT}
    5Proceed with the desired operation.
    ■When 1 line is registered:
    Go to step 6.
    ■When 2 or more lines are registered:
    {V}/{^}: Select the desired line. i 
    {SELECT}
    6{V}/{^}: Select the desired option. i 
    {SELECT}
    7{V}/{^}: “On/Off” i {SELECT}
    8{V}/{^}: Select “On” or “Off”. i {SAVE}
    LIf you select “Off”, press {OFF} to exit.
    LIf the phone number forwarded to has been 
    already set, press {OFF} to exit. To change 
    the phone number, perform from step 7, 
    “Changing the phone number”, page 29, 
    then press {OFF} to exit.
    9Enter the phone number you want to forward 
    calls to (24 digits max.). i {SAVE}LIf you have selected “No answer”, enter 
    the number of rings before the unit forwards 
    calls (0, 2-20 rings). i {SAVE}
    10{OFF}
    Changing the phone number
    1
    {MENU} (center of joystick)
    2{V}/{^}: “IP service” i {SELECT}
    3{V}/{^}: “Call features” i {SELECT}
    4{V}/{^}: “Call forward” i {SELECT}
    5Proceed with the desired operation.
    ■When 1 line is registered:
    Go to step 6.
    ■When 2 or more lines are registered:
    {V}/{^}: Select the desired line. i 
    {SELECT}
    6{V}/{^}: Select the desired option. i 
    {SELECT}
    7{V}/{^}: “Phone number” i {SELECT}
    8Enter the phone number you want to forward 
    calls to (24 digits max.). i {SAVE} i 
    {OFF}
    Changing the ring count
    You can change the number of rings before which 
    the call is forwarded if “No answer” is selected.
    1{MENU} (center of joystick)
    2{V}/{^}: “IP service” i {SELECT}
    3{V}/{^}: “Call features” i {SELECT}
    4{V}/{^}: “Call forward” i {SELECT}
    5Proceed with the desired operation.
    ■When 1 line is registered:
    Go to step 6.
    ■When 2 or more lines are registered:
    {V}/{^}: Select the desired line. i 
    {SELECT}
    6{V}/{^}: “No answer” i {SELECT}
    7{V}/{^}: “Ring count” i {SELECT}
    8Enter the number of rings before the unit 
    forwards calls (0, 2-20 rings). i {SAVE} i 
    {OFF} 
    						
    							Y Programming using the Handset
    30
    Do not disturb
    This feature allows the unit to reject calls on 
    selected lines.
    The default setting is “Off”.
    Important:
    LWe recommend setting with your administrator. 
    Contact your administrator for further 
    information.
    LIf this feature is set on your unit, it may be 
    overridden by your phone system settings.
    LThis feature is not available on shared lines.
    LThe call is logged in the caller list (page 42) with 
    Q after the call is rejected.
    1{MENU} (center of joystick)
    2{V}/{^}: “IP service” i {SELECT}
    3{V}/{^}: “Call features” i {SELECT}
    4{V}/{^}: “Do not disturb” i {SELECT}
    5Proceed with the desired operation.
    ■When 1 line is registered:
    Go to step 6.
    ■When 2 or more lines are registered:
    {V}/{^}: Select the desired line. i 
    {SELECT}
    6{V}/{^}: Select “On” or “Off”. i {SAVE} 
    i {OFF}
    Block anonymous calls
    This feature allows the unit to reject calls when the 
    unit receives a call without phone number.
    The default setting is “Off”.
    Important:
    LWe recommend setting with your administrator. 
    Contact your administrator for further 
    information.
    LThis feature is not available on shared lines.
    LThe call is logged in the caller list (page 42) with 
    Q after the call is rejected.
    1{MENU} (center of joystick)
    2{V}/{^}: “IP service” i {SELECT}
    3{V}/{^}: “Call features” i {SELECT}
    4{V}/{^}: “Block anonymous” i 
    {SELECT}
    5Proceed with the desired operation.■When 1 line is registered:
    Go to step 6.
    ■When 2 or more lines are registered:
    {V}/{^}: Select the desired line. i 
    {SELECT}
    6{V}/{^}: Select “On” or “Off”. i {SAVE} 
    i {OFF}
    Call block (Caller ID service 
    users only)
    This feature allows the unit to reject calls from 
    specified phone numbers that you do not want to 
    answer such as junk calls.
    When a call is received, the unit does not ring while 
    the caller is being identified. If the phone number 
    matches an entry in the call block list, the unit 
    rejects the call.
    Important:
    LWhen the unit receives a call from a number that 
    is stored in the call block list, the call is logged in 
    the caller list (page 42) with $ after the call is 
    rejected.
    Storing unwanted callers
    You can store up to 30 phone numbers in the call 
    block list by using the caller list or by entering the 
    numbers directly.
    Important:
    LYou are advised to store the 10 digits (including 
    an area code) for PSTN calls because if 7 digits 
    are stored, all numbers that have the last 7 digits 
    will be blocked.
    From the caller list:
    1{CID} (left soft key)
    2{V}/{^}: Select the entry to be blocked. i 
    {MENU}
    3{V}/{^}: “Save call block” i 
    {SELECT}
    4{V}/{^}: “Yes” i {SELECT} i {OFF}
    By entering phone numbers:
    1{MENU} (center of joystick) i 
    {#}{2}{1}{7} i {ADD}
    2Enter the phone number (24 digits max.). i 
    {SAVE}
    LTo erase a digit, press {CLEAR}. 
    						
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