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Panasonic Kx Tgp551user Guide

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    							Y Making and Answering Calls using the Handset
    11Document Version 2011-03
    Making calls
    1Lift the handset and dial the phone number.
    LTo correct a digit, press {CLEAR}.
    2Press {CALL} or {C}.
    LThe unit selects the default line configured 
    by your administrator.
    LYou can also select the line manually as 
    follows:
    {LINE} i {V}/{^}: Select the desired line. 
    i {CALL}
    3When you finish talking, press {OFF} or place 
    the handset on the charger.
    Note:
    LIf y is displayed during the call, other units may 
    join the conversation (page 13, 17). Contact 
    your administrator for further information.
    LA maximum of 3 lines can be used at a time.
    LTo use the optional headset, plug the headset 
    into the headset jack before performing step 1.
    Using the speakerphone
    1Dial the phone number and press {s}.
    LThe unit selects the default line configured 
    by your administrator.
    LYou can also select the line manually as 
    follows:
    {LINE} i {V}/{^}: Select the desired line. 
    i {s}
    LSpeak alternately with the other party.
    2When you finish talking, press {OFF}.
    Note:
    LFor best performance, use the speakerphone in 
    a quiet environment.
    LTo switch back to the receiver, press {C}.
    Adjusting the receiver or 
    speaker volume
    Push the joystick up or down repeatedly while 
    talking.
    Making a call using the redial 
    list
    The last 10 phone numbers dialed are stored in the 
    redial list (each 32 digits max.).
    1{REDIAL}
    2{V}/{^}: Select the desired phone number.
    3{C}/{s}
    LIf {s} is pressed and the other party’s line is 
    engaged, the unit automatically redials 
    multiple times. While the handset is waiting 
    to redial, the ringer indicator flashes. To 
    cancel, press {OFF}.
    Editing/erasing/storing a 
    number in the redial list
    1{REDIAL}
    2{V}/{^}: Select the desired phone number. i 
    {MENU}
    3Proceed with the desired operation.
    ■Editing a number before calling:
    {V}/{^}: “Edit and Call” i {SELECT} 
    i Use the joystick to move the cursor. i 
    Edit the number. i Press {CALL} or 
    {C}.
    ■Erasing a number:
    {V}/{^}: “Erase” i {SELECT} i
    {V}/{^}: “Yes” i {SELECT} i {OFF}
    ■Storing a number to the phonebook:
    {V}/{^}: “Save phonebook” i 
    {SELECT} i To store the name, continue 
    from step 3, “Editing entries”, page 20.
    Note:
    LWhen editing:
    – To erase a number, place the cursor on the 
    number, then press {CLEAR}.
    – To insert a number, place the cursor to the 
    right of where you want to insert the number, 
    then press the appropriate dial key. 
    						
    							Y Making and Answering Calls using the Handset
    12Document Version 2011-03
    Answering calls
    When a call is being received, the ringer indicator 
    on the handset flashes rapidly. The last 4 digits of 
    the line number on which the call is being received 
    are displayed.
    1Lift the handset and press {CALL}, {C}, or 
    {s} when the unit rings.
    LYou can also answer the call by pressing 
    any dial key from {0} to {9}, {*}, or {#}. 
    (Any key answer feature)
    2When you finish talking, press {OFF} or place 
    the handset on the charger.
    Note:
    LIf the auto talk feature is turned off (page 12), 
    you can select which line answers when more 
    than one call is being received:
    {CALL} i {V}/{^}: Select the desired line. 
    i Press {CALL}, {C}, or {s}.
    LIf y is displayed during the call, other units may 
    join the conversation (page 13, 17). Contact 
    your administrator for further information.
    Auto talk
    You can answer calls simply by lifting the handset 
    off the charger. You do not need to press {CALL} 
    or {C}. To turn this feature on, see page 26.
    Adjusting the handset ringer 
    volume
    ■While the handset is ringing for an incoming 
    call:
    Push the joystick up or down repeatedly to 
    select the desired volume.
    ■Programming the volume beforehand:
    1{MENU} (center of joystick) i 
    {#}{1}{6}{0}
    2{V}/{^}: Select the desired volume.
    3{SAVE} i {OFF}
    Temporary handset ringer 
    off
    While the handset is ringing for a call, you can turn 
    the ringer off temporarily by pressing {~}.
    Hold
    This feature allows you to put an outside call on 
    hold.
    1Press {HOLD} during an outside call.
    2To release hold, press {HOLD} or {C}.
    Note:
    LIf a call is kept on hold for more than 9 minutes, 
    an alarm tone starts to sound and the ringer 
    indicator on the handset flashes. If the outside 
    party hangs up the call, the unit disconnects the 
    line and goes into standby mode.
    Making another call during a 
    call
    You can make a call using the other line by holding 
    the 1st call.
    1Press {HOLD} to put the 1st call on hold.
    2Dial the phone number. i {CALL}
    3To return to the 1st call, press {SWITCH}.
    Useful features during a call
    Mute
    While mute is turned on, you can hear the other 
    party, but the other party cannot hear you.
    1Press {MUTE} during an outside call.
    2To return to the conversation, press {MUTE} 
    again.
    Note:
    L{MUTE} is a soft key visible on the display 
    during a call. 
    						
    							Y Making and Answering Calls using the Handset
    13Document Version 2011-03
    Call waiting
    This feature allows you to receive calls while you 
    are already talking on the phone. If you receive a 
    call while on the phone, the 2nd caller’s 
    information is displayed on the handset that is in 
    use after you hear the interrupt tone (page 27). 
    The feature depends on your phone system. 
    Contact your administrator for further information.
    1Press {SWITCH} to answer the 2nd call.
    2To switch between calls, press {SWITCH}.
    Call share
    Joining a call
    You can join an existing outside call. Availability 
    depends on your phone system. Contact your 
    administrator for further information.
    Important:
    LThe line must be set to allow other units to join 
    through the Web user interface (“Privacy 
    Mode”). y is displayed on the unit currently in 
    use when it is allowed to join the call. Contact 
    your administrator for further information.
    1Press {LINE} when the other unit is on an 
    outside call.
    2{V}/{^}: Select the desired line to join. i 
    {SELECT}
    Sharing line numbers among multiple base 
    units
    If you have multiple base units, shared line 
    number(s) may be assigned to selected units by 
    your administrator. While the shared line is being 
    used by other units, s is displayed when viewing 
    the line status (page 9). Availability depends on 
    your phone system. Contact your administrator for 
    further information.
    Note:
    LThis feature is explained as “Enable Shared 
    Call” in the Web user interface.
    Transferring calls to an 
    outside party
    Outside calls can be transferred to an outside 
    party. To transfer outside calls to another unit, see 
    “Transferring calls”, page 44, 46.
    1During an outside call, press {MENU}.
    2{V}/{^}: “Transfer” i {SELECT}
    3Dial the phone number.
    LTo correct the number, press {CANCEL} to 
    clear the number and enter again.
    4Wait for the paged party to answer.
    LIf the paged party does not answer, press 
    {CANCEL} 2 times to return to the outside 
    call.
    5{TRANS}
    Note:
    LIn step 3, you can dial the phone number from 
    the phonebook: 
    {C} i {V}/{^}: Select the desired entry. i 
    {CALL}
    Transferring a call without speaking 
    to the outside party
    1
    During an outside call, press {MENU}.
    2{V}/{^}: “Blind transfer” i {SELECT}
    3Dial the phone number.
    LTo correct the number, press {CANCEL} to 
    clear the number and enter again.
    4{TRANS}
    LThe outside call rings at the other unit.
    Note:
    LIn step 3, you can dial the phone number from 
    the phonebook: 
    {C} i {V}/{^}: Select the desired entry. i 
    {CALL} 
    						
    							Y Making and Answering Calls using the Handset
    14Document Version 2011-03
    Conference calls
    Multiple people can establish a conference call.
    1During an outside call, press {MENU}.
    2{V}/{^}: “Conference” i {SELECT}
    3Dial the phone number.
    LTo correct the number, press {CANCEL} to 
    clear the number and enter again.
    4Wait for the paged party to answer.
    LIf the paged party does not answer, press 
    {CANCEL} 2 times to return to the outside 
    call.
    5{CONF}
    LIf you want to add a new party to the 
    conference, perform from step 1.
    Note:
    LIn step 3, you can dial the phone number from 
    the phonebook: 
    {C} i {V}/{^}: Select the desired entry. i 
    {CALL} 
    						
    							: Making and Answering Calls using the Base Unit
    15Document Version 2011-03
    Making calls
    1Dial the phone number.
    LTo correct a digit, press {CLEAR}.
    2Lift the corded handset.
    LThe unit selects the default line configured 
    by your administrator.
    LYou can also select the line manually as 
    follows:
    {LINE} i {V}/{^}: Select the desired line. 
    i Lift the corded handset.
    3When you finish talking, place the corded 
    handset on the cradle.
    Note:
    LYou can also dial the phone number after lifting 
    the corded handset.
    LIf y is displayed during the call, other units may 
    join the conversation (page 13, 17). Contact 
    your administrator for further information.
    LA maximum of 3 lines can be used at a time.
    Using the headset (optional)
    First, plug the headset into the headset jack. Then 
    press {SP-PHONE/HEADSET} instead of using 
    the corded handset in steps 2 and 3, “Making 
    calls”, page 15.
    LTo end the call, press {SP-PHONE/HEADSET}.
    L{SP-PHONE/HEADSET} is stated as {SP-
    PHONE} in the following steps through this User 
    Guide.
    Using the speakerphone
    1Dial the phone number and press {SP-
    PHONE}.
    LThe unit selects the default line configured 
    by your administrator.
    LYou can also select the line manually as 
    follows:
    {LINE} i {V}/{^}: Select the desired line. 
    i Press {CALL} or {SP-PHONE}.
    2When the other party answers, speak into the 
    base unit microphone.
    LSpeak alternately with the other party.
    3When you finish talking, press {SP-PHONE}.Note:
    LFor best performance, use the speakerphone in 
    a quiet environment.
    LTo switch to the receiver, lift the corded handset.
    Off-hook monitor
    You can let other people in the room listen to a 
    conversation through the speaker while continuing 
    the conversation using the corded handset.
    During a conversation with the corded handset, 
    press {SP-PHONE}.
    LWhile the feature is turned on, the SP-PHONE 
    indicator on the base unit lights.
    LTo return to the private call, press {SP-PHONE}.
    Adjusting the receiver or 
    speaker volume
    Press {^} or {V} repeatedly while talking.
    Making a call using the redial 
    list
    The last 10 phone numbers dialed are stored in the 
    redial list in each unit (each 32 digits max.).
    1{REDIAL}
    2{V}/{^}: Select the desired phone number.
    3Lift the corded handset or press {SP-
    PHONE}.
    LIf {SP-PHONE} is pressed and the other 
    party’s line is engaged, the unit 
    automatically redials multiple times. While 
    the base unit is waiting to redial, the SP-
    PHONE indicator on the base unit flashes. 
    To cancel, press {EXIT}. 
    						
    							: Making and Answering Calls using the Base Unit
    16Document Version 2011-03
    Editing/erasing/storing a 
    number in the redial list
    1{REDIAL}
    2{V}/{^}: Select the desired phone number. i 
    {MENU}
    3Proceed with the desired operation.
    ■Editing a number before calling:
    {V}/{^}: “Edit and Call” i {SELECT} 
    i Press {} to move the cursor. 
    i Edit the number. i Lift the corded 
    handset.
    ■Erasing a number:
    {V}/{^}: “Erase” i {SELECT} i
    {V}/{^}: “Yes” i {SELECT} i {EXIT}
    ■Storing a number to the phonebook:
    {V}/{^}: “Save phonebook” i 
    {SELECT} i To store the name, continue 
    from step 3, “Editing entries”, page 23.
    Note:
    LWhen editing:
    – To erase a number, place the cursor on the 
    number, then press {CLEAR}.
    – To insert a number, place the cursor to the 
    right of where you want to insert the number, 
    then press the appropriate dial key.
    Answering calls
    The last 4 digits of the line number on which the 
    call is being received are displayed.
    1Lift the corded handset or press {CALL} or 
    {SP-PHONE} when the unit rings.
    2When you finish talking, place the corded 
    handset on the cradle. When the 
    speakerphone is used, press {SP-PHONE}.
    Note:
    LYou can select which line answers when more 
    than one call is being received:
    {CALL} i {V}/{^}: Select the desired line. 
    i Lift the corded handset or press {CALL} or 
    {SP-PHONE}.
    LIf y is displayed during the call, other units may 
    join the conversation (page 13, 17). Contact 
    your administrator for further information.
    Adjusting the base unit 
    ringer volume
    ■While the base unit is ringing for an 
    incoming call:
    Press {^} or {V} repeatedly to select the desired 
    volume.
    ■Programming the volume beforehand:
    1{MENU} (middle soft key) i 
    {#}{1}{6}{0}
    2{V}/{^}: Select the desired volume.
    3{SAVE} i {EXIT}
    Temporary base unit ringer 
    off
    While the base unit is ringing for a call, you can 
    turn the ringer off temporarily by pressing {~}.
    Hold
    This feature allows you to put an outside call on 
    hold.
    1Press {HOLD} during an outside call.
    LIf you are using the corded handset, you can 
    place it on the cradle.
    2To release hold, lift the corded handset, or 
    press {HOLD} or {SP-PHONE}.
    Note:
    LIf a call is kept on hold for more than 9 minutes, 
    an alarm tone starts to sound. If the outside 
    party hangs up the call, the unit disconnects the 
    line and goes into standby mode.
    Making another call during a 
    call
    You can make a call using the other line by holding 
    the 1st call.
    1Press {HOLD} to put the 1st call on hold.
    LIf you are using the corded handset, place 
    the corded handset on the cradle. 
    						
    							: Making and Answering Calls using the Base Unit
    17Document Version 2011-03
    2Dial the phone number.
    3Proceed with the desired operation.
    ■When you are using the corded handset:
    Lift the corded handset.
    ■When you are using the speakerphone:
    Press {SP-PHONE}.
    4To return to the 1st call, press {SWITCH}.
    Useful features during a call
    Mute
    While mute is turned on, you can hear the other 
    party, but the other party cannot hear you.
    1Press {MUTE} during an outside call.
    2To return to the conversation, press {MUTE} 
    again.
    Call waiting
    This feature allows you to receive calls while you 
    are already talking on the phone. If you receive a 
    call while on the phone, the 2nd caller’s 
    information is displayed on the base unit that is in 
    use after you hear the interrupt tone (page 33). 
    The feature depends on your phone system. 
    Contact your administrator for further information.
    1Press {SWITCH} to answer the 2nd call.
    2To switch between calls, press {SWITCH}.
    Call share
    Joining a call
    You can join an existing outside call. Availability 
    depends on your phone system. Contact your 
    administrator for further information.
    Important:
    LThe line must be set to allow other units to join 
    through the Web user interface (“Privacy 
    Mode”). y is displayed on the unit currently in 
    use when it is allowed to join the call. Contact 
    your administrator for further information.
    1Press {LINE STATUS} when the handset is 
    on an outside call.
    2{V}/{^}: Select the desired line to join. i 
    {SELECT}
    Sharing line numbers among multiple base 
    units
    If you have multiple base units, shared line 
    number(s) may be assigned to selected units by 
    your administrator. While the shared line is being 
    used by other units, s is displayed when viewing 
    the line status (page 9). Availability depends on 
    your phone system. Contact your administrator for 
    further information.
    Note:
    LThis feature is explained as “Enable Shared 
    Call” in the Web user interface.
    Transferring calls to an 
    outside party
    Outside calls can be transferred to an outside 
    party. To transfer outside calls to a handset, see 
    “Transferring calls”, page 46.
    1During an outside call, press {MENU}.
    2{V}/{^}: “Transfer” i {SELECT}
    3Dial the phone number.
    LTo correct the number, press {CANCEL} to 
    clear the number and enter again.
    4Wait for the paged party to answer.
    LIf the paged party does not answer, press 
    {CANCEL} 2 times to return to the outside 
    call.
    5{TRANS}
    Note:
    LIn step 3, you can dial the phone number from 
    the phonebook: 
    {C} i {V}/{^}: Select the desired entry. i 
    {CALL}
    Transferring a call without speaking 
    to the outside party
    1
    During an outside call, press {MENU}.
    2{V}/{^}: “Blind transfer” i {SELECT}
    3Dial the phone number.
    LTo correct the number, press {CANCEL} to 
    clear the number and enter again.
    4{TRANS}
    LThe outside call rings at the other unit. 
    						
    							: Making and Answering Calls using the Base Unit
    18Document Version 2011-03
    Note:
    LIn step 3, you can dial the phone number from 
    the phonebook: 
    {C} i {V}/{^}: Select the desired entry. i 
    {CALL}
    Conference calls
    Multiple people can establish a conference call.
    1During an outside call, press {MENU}.
    2{V}/{^}: “Conference” i {SELECT}
    3Dial the phone number.
    LTo correct the number, press {CANCEL} to 
    clear the number and enter again.
    4Wait for the paged party to answer.
    LIf the paged party does not answer, press 
    {CANCEL} 2 times to return to the outside 
    call.
    5{CONF}
    LIf you want to add a new party to the 
    conference, perform from step 1.
    Note:
    LIn step 3, you can dial the phone number from 
    the phonebook: 
    {C} i {V}/{^}: Select the desired entry. i 
    {CALL} 
    						
    							Y Phonebook using the Handset
    19Document Version 2011-03
    Using the phonebook
    The phonebook allows you to make calls without 
    having to dial manually. You can add 100 names 
    and phone numbers to the phonebook.
    Adding entries
    1{MENU} (center of joystick)
    2{V}/{^}: “Phonebook” i {SELECT}
    3{ADD}
    4Enter the party’s name (16 characters max.). 
    i {OK}
    5Enter the party’s phone number (32 digits 
    max.). i {OK}
    LIf you do not need to assign the ringer ID, go 
    to step 8.
    6{V}/{^}: “Set Ringer ID” i {SELECT}
    7{V}/{^}: Select the desired setting (page 41). 
    i {OK}
    8{SAVE}
    LTo add other entries, repeat from step 4.
    9{OFF}
    Note:
    LIn step 3, you can also press {MENU}. i 
    {V}/{^}: “New entry” i {SELECT}
    LIf you select “No Ringer ID” (default), the unit 
    uses the ringer tone you selected on page 27 
    when a call is received from that caller.
    Character table for entering names
    While entering characters, you can switch 
    between uppercase and lowercase by pressing 
    {*}.LTo enter another character that is located on the 
    same dial key, push the joystick right to move 
    the cursor to the next space.
    Correcting a mistake
    Use the joystick to move the cursor to the 
    character or number you want to erase, then press 
    {CLEAR}. Enter the appropriate character or 
    number.
    LPress and hold {CLEAR} to erase all characters 
    or numbers.
    Finding and calling a 
    phonebook entry
    Scrolling through all entries
    1
    {MENU} (center of joystick)
    2{V}/{^}: “Phonebook” i {SELECT}
    3{V}/{^}: Select the desired entry.
    4{C}
    LYou can also select the line manually as 
    follows:
    {LINE} i {V}/{^}: Select the desired line. 
    i Press {CALL} or {C}.
    Searching by first character 
    (alphabetically)
    1
    {MENU} (center of joystick)
    2{V}/{^}: “Phonebook” i {SELECT}
    KeyCharacter
    {1}Spa ce # & ’ ( )
    ;,–./1
    {2}ABC2
    abc2
    {3}DE F3
    def 3
    {4}GH I 4
    ghi 4
    {5}JKL5
    jkl5
    {6}MN O6
    mn o 6
    {7}PQRS7
    pqr s7
    {8}TUV8
    tuv8
    {9}WX Y Z 9
    wx yz9
    {0}Spa ce 0
    {#}#
    KeyCharacter 
    						
    							Y Phonebook using the Handset
    20Document Version 2011-03
    3Press the dial key ({0} – {9}, or {#}) which 
    contains the character you are searching for 
    (page 19).
    LPress the same dial key repeatedly to 
    display the first entry corresponding to each 
    character located on that dial key.
    LIf there is no entry corresponding to the 
    character you selected, the next entry is 
    displayed.
    4{V}/{^}: Scroll through the phonebook if 
    necessary.
    5{C}
    LYou can also select the line manually as 
    follows:
    {LINE} i {V}/{^}: Select the desired line. 
    i Press {CALL} or {C}.
    Editing entries
    1Find the desired entry (page 19). i {MENU}
    2{V}/{^}: “Edit” i {SELECT}
    3Proceed with the desired operation.
    ■To change the name or phone number:
    {V}/{^}: Select the name or phone number. 
    i {SELECT} i Edit the information 
    (page 19). i {OK}
    ■To change the ringer ID:
    {V}/{^}: Select the current ringer ID. i 
    {SELECT} i {V}/{^}: Select the desired 
    setting. i {OK}
    LTo turn the ringer ID off, select “No 
    Ringer ID”.
    4{SAVE} i {OFF}
    Erasing entries
    Erasing an entry
    1
    Find the desired entry (page 19). i {MENU}
    2{V}/{^}: “Erase” i {SELECT}
    3{V}/{^}: “Yes” i {SELECT} i {OFF}
    Erasing all entries
    1
    {MENU} (center of joystick)
    2{V}/{^}: “Phonebook” i {SELECT} i 
    {MENU}
    3{V}/{^}: “Erase all items” i 
    {SELECT}
    4{V}/{^}: “Yes” i {SELECT}
    5{V}/{^}: “Yes” i {SELECT} i {OFF}
    Chain dial
    This feature allows you to dial phone numbers in 
    the phonebook while you are on a call. This feature 
    can be used, for example, to dial a calling card 
    access number or bank account PIN that you have 
    stored in the phonebook, without having to dial 
    manually.
    1During an outside call, press {MENU}.
    2{V}/{^}: “Phonebook” i {SELECT}
    3{V}/{^}: Select the desired entry.
    4Press {CALL} to dial the number.
    Speed dial
    Assigning an entry in the phonebook 
    to a speed dial key
    Dial keys {1} to {9} can each be used as a speed 
    dial key, allowing you to dial a number from the 
    phonebook by simply pressing a dial key.
    1Find the desired entry (page 19). i {MENU}
    2{V}/{^}: “Speed dial” i {SELECT}
    3{V}/{^}: Select the desired dial key number. 
    i {SELECT}
    LIf “Overwrite?” is displayed, the dial key 
    you selected has a phone number already 
    assigned to it.
    To overwrite with the currently selected 
    phone number, go to step 4.
    To select another dial key, press {BACK}, 
    then repeat this step.
    4{V}/{^}: “Yes” i {SELECT} i {OFF}
    Note:
    LWhere a dial key is already being used for speed 
    dialing, “Q” is displayed next to the dial key 
    number. 
    						
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