Psion Revo Palmtop Computer Instructions Manual

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Word
Aligning paragraphs
Use alignment to change the horizontal position of
paragraphs on the page. You can align text to the left
or right margin, centre a title, or “justify” text (align
both left and right edges with the margins).
·To change the alignment: select the paragraph(s)
to align; then tap 
, or select the command
from the Paragraph menu; then select the
alignment you want.
Note: Margins are set as part of the file’s page setup.
See ‘How the page looks’ later for more information.
Indents & tabs
Indents set the position of a paragraph between the
margins, while tabs allow you to line up text on the
page.
To set left, right and first line indents for selected
paragraphs; select the Indents command from the
Paragraph menu, then enter the indent size(measured from the margins) in the boxes. The left
indent applies to all lines except the first line, so you
can create a “hanging indent” by applying different left
and first line settings.
To change the standard tab positions, and set up
custom tab stops for individual paragraphs, select the
Tab positions command from the Paragraph menu.
Bullets & symbols
To emphasise paragraphs as items on a list, precede
each paragraph with a “bullet” symbol.
·To insert a bullet in a paragraph, tap 
 or select
the command from the Paragraph menu.
·To change the bullet format; e.g. the size, colour,
or symbol to use; select Format from the Bullets
commands on the Paragraph menu.
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Special characters
To insert foreign and other special characters in your
file, select the Special character command from the
Insert menu.
You can also insert characters which control word
wrapping on the screen, and in the printed document:
·To insert a non-breaking space, press Shift and
the Spacebar. This will prevent a line breaking at
the space.
·To insert a non-breaking hyphen (or “hard
hyphen”), press Shift with the - key (i.e.
Shift+Fn+O). This will prevent a line breaking at
the hyphen.
To select which non-printing characters are displayed
on screen, use the View preferences command on
the Tools menu.
Line spacing
Word automatically uses an appropriate line spacing,
based on the font size, to make sure there is a
sufficient gap between successive lines of text. You
might need to override these settings, e.g. in a
paragraph with different sizes of text.· ·· ·
·To set line spacing: select the command from the
Paragraph menu, then enter a point size. Set the
Line spacing control to ‘At least’ if you want the
line spacing to always match the font size; or use
‘Exactly’ to fix the line spacing, regardless of the
font size used.
·To insert extra space between paragraphs, enter
sizes in the Space above and Space below boxes.
Paragraph borders
To draw a border around a paragraph, or change the
background colour of a paragraph.
·To draw a border: select the paragraph(s), then
tap 
 and select the border style.
·To set the border style, colour, the spacing
between the border and text, or background
colour; use the Borders command on the
Paragraph menu.
Note: Remember to set different colours for the
background and text, otherwise the text will be
invisible.
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Using styles
A style is a collection of formatting settings which can
be applied to a whole paragraph. If you change a
style’s settings, e.g. the font size, all paragraphs which
use that style will be reformatted automatically.
Word has four built-in styles; Normal, Heading 1,
Heading 2 and Heading 3.
·To apply a built-in style: Tap the style button
 on the Top toolbar, then select the
style you want, e.g. Heading 1. You can also apply
styles using the Style gallery command from the
Paragraph menu.
Note: You can check which style is used by a
paragraph by looking at the style button.
Defining styles
You can create your own styles, either from scratch,
or by modifying an existing style. Styles are saved with
the file, so each Word file can have separate style
settings. To define a style:
1.Select the Style gallery command from the
Paragraph menu.
2.Select New to create a style, or select Modify to
change the selected style in the list.
3.Tap the Format button to enter the text and
paragraph settings.
Style button
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If you are creating a new style, you can name and
assign an “outline” level and shortcut key. The new
style will appear in the list of paragraph styles for the
current file.
·To delete a style you have created: select the
Style gallery command from the Paragraph
menu, then select the style name from the list
and tap Delete.Note: You cannot delete or rename Word’s built-in
styles, but you can modify their settings for the
current file. The built-in styles in other files will not be
affected.
Document outlines
You can view an outline of a document, with one line
for each paragraph style which has an “outline level”
set. The built-in Heading styles use a sequence of
different outline levels: Heading 1 is the highest with
outline level 1, Heading 2 has outline level 2 and so
on.
You can choose which paragraph styles you want to
display in the outline, making it easier for you to see
the structure of the document and move between
different sections.
Select Outline on the View menu to see the
document structure in outline.
Document
outline levels
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·To “expand” the outline to include other styles
with a lower outline level: highlight a line and tap
again or press the right arrow key. Tap Open all
to show all of the outline levels. Styles which
have an outline level of zero are not shown.
·Close an outline to show only the higher outline
levels: highlight a line and tap again or press the
left arrow key. Tap Close all to only show the
highest outline level.
·Tap Go to or press Enter to return to the
document with the cursor at this section in the
text.
·To return to the document, tap Done or press
Esc.
Information from other programs
You can add graphs and spreadsheets (tables) to your
Word files by inserting a Sheet “object”.
Inserting an object
·To insert a table or graph: tap the Insert Graph
button on the Toolbar or select the command
from the Insert menu. The Sheet program will
open. Word displays the inserted Sheet object as
a graph or a spreadsheet, depending on the view
selected in Sheet when the object is closed.
·To insert a Word document: select Other
object from the Insert menu, then select Word
as the object to insert.
Graph inserted
from Sheet
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To close the object, tap the Done button at the top
of the screen.
·To resize a table or graph: select it, then drag the
“handles” to resize it.
·To edit an object, highlight it, then tap on it again.
·To resize a Sheet object, or crop the edges, or
display it as an icon: use the Object commands
on the Edit menu.
Note: Inserted Word objects are always
displayed as icons and cannot be formatted.
Important
Inserting objects into a file can cause a considerable
increase in file size.
Creating a new file
To create a new Word file, use the Create new file
command on the File menu in Word or the System
screen. If you create a new file in Word, you can
select a “template” for the new file.
File templates
A template is a document design that you can use as
a starting point for new documents. The template can
include text, paragraph styles and page layout
information. When you create a new document using
a template, Word copies the information in the
template into the new file which you can then change
as required. For example, you can use the built-in
memo template to create a memo.
Document template
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You can select from a number of standard templates.
When you open a document based on a particular
template, changes you make to the document don’t
affect the template itself.
Creating a template
If you can’t find a suitable built-in template, you can
create your own file template. To do this:
1.Create the Word file with the text, styles, page
layout, headers, footers, etc. that you want to
include in the template. Note that other settings
such as the cursor position and printer setup are
also stored.
If you want to change an existing template, open
a new document using the template and make
the changes to this Word file.
2.Select Save as template from the More
commands on the File menu.3.Enter a name for the template. If you are making
changes to an existing template, type the original
template’s name.
You cannot change the standard built-in templates in
Word, although you can use them as a starting point
for your own customised templates.
·To delete a template you’ve created, use the
Delete template command from the More
commands on the File menu. You cannot delete
the built-in templates.
Setting the “default” template
If you create a new Word document from the System
screen, Word uses the built-in ‘Blank document’
template. To use a different template when creating a
Word file from the System screen, create a template as
before but save the template with the name “Normal”.
Word will use the ‘Normal’ template if it exists, otherwise
it will use the blank template.
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Saving Word files
When you close Word, the file is automatically saved.
If you do not specify a filename it will be called
‘Word’, and subsequent files will be saved as
‘Word(01)’, ‘Word(02)’, and so on. To save a file
using a different name, or save it in a different folder,
select the Save as command from the More
commands on the File menu.
To undo all changes since the last “save”, use the
Revert to saved command on the File menu. Word
will re-open the most recently saved version of the
file.Note: If you password-protect a file, it is immediately
saved as “password-protected”. If you revert to saved,
you will still need to enter the password for the file.
How the page looks
When you create a new file, Word uses the
template’s settings to control how your text will
appear when printed. To change the page setup for
the current document, select the Page setup
command from the Printing commands on the File
menu; adjust the paper size, orientation and margins
as appropriate.
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Page breaks
Word fits text to the paper size and continues on to
another page where necessary. To control where a
new page starts, insert a page break, and/or set page
breaking options for individual paragraphs.
·To start a new page at the current cursor
position, select the Page break command from
the Insert menu, or press Ctrl + Enter.
To define how Word prints a specific paragraph;
place the cursor in the paragraph, or highlight several
paragraphs; select the Line spacing command from
the Paragraph menu, then:
·To prevent a page break within the paragraph,
tick Keep together.
·To ensure that a paragraph always appears on
the same page as the following paragraph, tick
Keep with next.
·To ensure that a paragraph always appears at the
top of a new page, tick Start new page.
·To let the first or last line in a paragraph appear
on a separate page from the remainder of the
paragraph, tick Allow as widow/orphan.To display where page breaks will occur in a file,
select the Paginate command from the Tools menu.
The position of each page break is shown with a
dotted line. Note that the dotted lines are not
automatically updated if you edit the document
further, so you will need to select the Paginate
command again to repaginate the document and
update the positions of the dotted lines.
Headers, footers & page numbers
Headers and footers are text (e.g. page numbers or a
chapter title) which appear at the top and bottom of
each page when the file is printed.
·To add a header or footer: select the Page setup
command from the Printing commands on the
File menu. Use the Header and Footer pages in
the dialog to enter the text and format it as
desired.
·To insert page numbers, the current time or
date, or the file name: tap the Insert button and
select the appropriate command. Word
automatically updates page numbering as you
edit your file.
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Printing
You can print Word files and preview how the file
will appear on paper.
·To preview the document as it will be printed,
select the Print preview command from the
Printing commands on the File menu. Word
paginates your file and displays the first page(s).
Use the Setup button to control the number of
pages displayed in the preview, and whether
visible margin lines are shown.·To print the file, select the Print command from
the Printing commands on the File menu. You
can print the entire file, or a selection of pages,
and select the number of copies.
See the ‘Printing’ chapter for more details.
Page setup
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