Psion Revo Palmtop Computer Instructions Manual

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Files, folders & programs
Browsing folders
A quick way to find a file is to use the Browse folders
command on the File menu. This displays a Browser
which shows a “tree” structure of all the files and
folders. You can also display the Browser by tapping
on the Title bar or pressing the Tab key in the System
screen.
·To move between files and folders in the
Browser: use the pen or arrow keys.
·To “expand” the folder display: highlight the
folder 
 and tap it again or press Tab. To
“collapse” the folder, tap the folder 
 again , or
press Tab.·To create a folder from the Browser: tap the
New folder button.
·To rearrange the order of the files: keep tapping
the Sort button to rearrange the files in turn, by
type, size, data or name.
·To select and move to a file: highlight the file and
tap OK or press Enter. The System screen is
displayed with the file highlighted.
Note: A quick way of opening a file direct from the
Browser is simply to highlight it and press Enter twice.
Folders
Files in
selected folderSort files
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Files, folders & programs
Finding files and folders
To search for files or folders use the Find files
command on the Edit menu. 
·If you know the name or part of the name, type
it on the Name line; or leave it blank to find all
files and folders.
·To search only for files used with a specific
program, select the program name on the
Program line; select ‘Any’ to search for all files
used with any program.
Tap OK to start the search. This checks all files and
folders, then displays the search results in a list.
To sort the list by filename, file type, file size or
creation date:
· Tap the Sort button and choose the sorting
type required. To sort the list again in reverse
order, just select the same sorting type again.
·To go to a file or folder: highlight it and tap it
again, or press Enter.
Using passwords
Prevent other people from opening your Word and
Sheet files by setting a password for each file. For
example, you may have a Sheet spreadsheet
containing your personal finance details.
To set a password on a file:
1.Open the file and select the password command
from the File menu.
2.Type your password twice for confirmation.
Choose a password that you won’t easily forget,
but one that won’t be easy for other people to
guess.
3.Tap the OK button, and the file is saved
immediately with the password.
When you want to open the file, you will be asked to
type in the password.Important: don’t forget your password!
If you have forgotten the password for a file then you will
not be able to open it (even Psion can not ‘unlock’ your
Revo for you).
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Files, folders & programs
Note: If you transfer the file to another machine, the
password on the file will still protect it. If you make a
copy of the file on your Revo, the copy will also be
protected by the same password. The password also
prevents the file being converted to another format
and read on a PC.
Changing file attributes
To prevent a file from being changed accidentally, set
it as a “read-only” file.
·To set a file as read-only: highlight the file in the
System screen and select Properties from the
File menu. Then tick the Read-only box.
·To check whether a file is read-only: highlight it in
the System screen and select Properties from
the File menu.Note: If you transfer a read-only file to another
machine, it can be viewed, and the read-only attribute
can be removed.
Managing folders
To move, or copy, folders or files from one location
to another:
1.First highlight the file(s) or folder(s) to select
them:
·To highlight a consecutive list of files or folders,
highlight the first one, hold down the Shift key,
and then highlight the last one.
·To select items that are not consecutive, hold
down the Ctrl key and tap each file/folder in turn.
·To select all the files/folders in the current folder,
use the Select all command on the Edit menu.
To deselect items, press the Esc key.
2.Select Cut (move) or Copy from the Edit menu,
or use the ‘scissors’ icon to the left of the screen.
A dotted line appears round the file/folder
icon(s).
3.Open the folder into which the highlighted items
are to be moved.
4.Select the Paste command from the Edit menu.Note: Moving a folder also moves all the files within
that folder.
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Files, folders & programs
Note: If you move (or rename) your most recently
opened Agenda or Data file, you should open it again
by selecting it from the System screen, rather than
tapping the Agenda or Data program icon. Tapping
on the program icon will create a new Agenda or
Data file.
·To make a copy of a file or folder within the
same folder: highlight it on the System screen
and select the Copy command followed by the
Paste command. A new file is automatically
created for you using the following naming
convention (with Word as the example):
Word(01), Word(02), etc. You can rename the
file or folder later if you wish.
·To rename a single file or folder: highlight it,
select Rename from the File menu, and then
type in a new name.
·To remove one or more files or folders: first
highlight them and then either press the Del key,
or select the Delete command from the File
menu.Important: deleting folders
If you are deleting folders, remember that the entire
contents of the folders (including all the other folders
contained within them and all their files) will also be
deleted.
Checking memory use
To display the amount of memory (or disk space)
remaining:
·Move to the System screen and tap the Today
button on the Toolbar. The memory gauge
displays the amount of space used. Tap on the
memory gauge to see more detailed information.
·Select Show disk gauge from the View menu to
see the amount of free memory in the System
screen Title bar. Tap on this gauge, or select the
Disk command from the Information menu to
see more detailed information about a selected
disk.
·To see information about total memory usage:
select the Memory command from the
Information menu.
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Files, folders & programs
Which files use the most memory?
Certain types of files use more memory than others.
Agenda files can become very large. You should tidy
your Agenda periodically in order to remove entries;
see the ‘Agenda’ chapter for more details.What will happen when the memory is full?
When the memory is nearly full, you will see warning
dialogs, and your Revo may not be able to perform some
tasks.
Many of the things you do need just a little free memory;
displaying dialogs, menus, etc. These can fail with a
message like ‘Memory full’. Don’t worry though, your
Revo will not allow you to use all of the available
memory; it will always set aside enough memory for you
to close a program.Files saved on the Internal disk and “open” programs
both use memory. So, if the memory is nearly full you
should be able to free some memory by closing some
programs. You can use the List open files command from
the File menu in the System screen to check which
programs are running, and then close the programs or
files that you do not need to have open.
You can also delete any unwanted files from the System
screen, or move files to your PC to free more memory.
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Files, folders & programs
Today
Use the Today view in the System screen to see
day-to-day information:
·Check today’s Agenda appointments and To-dos.
·Check the battery and memory levels.
·Check the connection (or ‘Remote link’) status,
e.g. to see if your Revo and PC are connected,
and change the link type.To display the Today view:
·Move to the System screen and tap on the
Today button on the Toolbar.
·Select Today from the Switch view commands
on the View menu.
To move back to the Files view, press the Esc key.
Note: If you have a very large Agenda file, there may
be a short pause before the Today view is displayed.
Agenda
appointments
& to-dos
Today view
Battery, memory
& connection
information
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Files, folders & programs
Checking today’s schedule
If you use Agenda to plan your schedule, your
appointments and To-dos for today are displayed.
·To scroll through the entries, tap on the ‘arrow’
icons, or press the up and down arrow keys.
·To change the To-do list displayed, tap on the
box under the To-do list: column heading.
The first time you open the Today view, it will look
for a standard Agenda file named ‘Agenda’ in the
‘Documents’ folder (this is the default file). If you use
a different file, specify the file to display:
·Select Preferences from the Tools menu. Move
to the Today view page, then specify the Agenda
file and its location using the Main Agenda file
and Folder lines.
·If you have a very large Agenda file, there may be
a short pause each time the Today view is
displayed. To stop this happening, tick the Keep
file open box to keep the Agenda file open all
the time.Note: For information about appointments and
To-dos, see the ‘Agenda’ chapter.
Checking the battery and memory
·The Battery gauge displays the power remaining
in the battery. Tap on the battery gauge to see
more detailed information. For more information
about your Revo’s battery, see ‘The battery &
charging’ section in the ‘Getting started’ chapter.
·The Memory used gauge displays the amount of
memory (or disk space) used by files and open
programs. Tap on the memory gauge to see
more detailed information. For more information
about your Revo’s memory, see the ‘Checking
memory use’ section in this chapter.
Checking the connection status
The Link icon displays your Revo’s connection, or
‘Remote link’, status:
On: Your Revo is set to connect using the
docking station.IR: Your Revo is set to connect using Infrared.Active: Your Revo is connected and is
transferring information, e.g. to your PC.Off: Your Revo’s link is switched off.
To change the Remote link setting, tap on the Link
icon or select Remote link from the Tools menu.
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PsiWin
PsiWin - PC connectivity
Further help
This chapter only provides a basic introduction to using
PsiWin. For more detailed information on any aspect of
using PsiWin, see the PsiWin on-line Help (see ‘Getting
help’ later).
Installing PsiWin
Insert the PsiWin CD ROM into your PC’s CD ROM
drive to start the Installation Wizard. Follow the
instructions in the Installation Wizard to install PsiWin
or additional programs from the CD ROM.
Run the PsiWin setup file if you need to start the
Installation Wizard manually, e.g. if you wish to install
PsiWin from a networked CD ROM drive. To do this,
select Run from the Start menu. Select Browse to
enter the path to the file Setup.exe on the PsiWin
CD ROM.Note: If you can’t install PsiWin from the CD ROM,
visit our web site at www.psion.com for more
information, or contact your nearest Psion distributor.
Use the PC connectivity software, PsiWin, to
integrate the Revo with PCs running Windows 95/98
or NT 4.0. By connecting the Revo to a PC (using the
docking station) and running PsiWin, you can:
·Connect your Revo to your PC.
·Look at and copy files between your Revo and
PC.
·Back up your data.
·Synchronize your Agenda, address book and
emails with your PC to keep them up to date.
·Print Revo files via your PC’s printer.
·Install programs on your Revo.
·Copy text from a document on your Revo and
paste it in a document on your PC (or vice
versa), using CopyAnywhere.
·Upgrade files from an earlier model of Psion
handheld computer.
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PsiWin
Finding PsiWin
PsiWin installs a number of menu items, shortcuts
and icons in your Windows environment:
·To access all of PsiWin’s features as well as the
on-line Help: click Start, then select PsiWin from
the Programs menu.The My Psion icon on your Desktop is similar to the
My Computer icon:
·To display the files on your Revo, double-click on
My Psion.
·To display a menu of PsiWin commands, right-
click on the My Psion icon.
·To change PsiWin settings, right-click on
My Psion and select Properties.Use the Psion Backup icon on your Desktop to back
up files on your Revo to your PC. See the section on
backing up your Psion later in this chapter.The Psion Synchronizer icon on your Desktop is
used to synchronize your Revo with PC schedulers
such as Microsoft Outlook or Lotus Organizer.The Connection icon  on the Taskbar (next to the
clock) shows when your Revo is connected to the
PC. You can right-click on the Connection icon to
display a menu of PsiWin commands.
Note: The My Psion icon can also be found in
Windows Explorer with My Computer.
Getting help
PsiWin includes comprehensive on-line Help which
describes all of the program’s features and
functionality. Please consult the PsiWin on-line Help
for more detailed information than is provided in this
chapter.
You can display the PsiWin help topics by:
·Clicking Start, then pointing at Programs,
PsiWin 2.x then selectingPsiWin Help.
·Double-clicking on My Psion, then selecting
Help Topics from the Help menu, or pressing
the F1 key.
·Pressing the F1 key or clicking on the Help
button, for help about the current dialog or
window.
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PsiWin
Getting connectedConnecting to your PC
How do I connect my Revo to a PC?
For details on connecting your Revo to the docking
station and your PC, see the section ‘Connecting your
Revo’ in the ‘Getting started’ chapter.
Once you have connected your Revo to the docking
station, make sure that the communications link is set
correctly to communicate with your PC using PsiWin.
To do this:
1.Move to the System screen and select Remote
link from the Tools menu.
2.In the Remote Link dialog, set the Link line to
‘Cable’.Note: You can also set the Remote link by tapping on
the Today Toolbar button on the System screen,
then tapping on the Link icon.
Selecting a COM port
PsiWin will search all your PC’s COM (or serial) ports
to detect your Revo. When using peripherals such as
modems (including internal modems), which use
other COM ports on your PC, it is a good idea to set
up PsiWin so that it does not search these ports. To
do this:
1.Right-click on My Psion and select Properties
from the menu.
2.Move to the Connections screen on the
My Psion Properties dialog.
3.In the Settings list, uncheck any boxes for COM
ports used by other devices. Make sure that you
check the boxes for any ports you use to
connect your Revo.
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