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Ricoh Aficio MP2500LN User Manual

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    							Operating Instructions
    General Settings Guide
    Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
    Safety Information in About This Machine before using the machine.
    Connecting the Machine
    System Settings 
    Copier / Document Server Features
    Facsimile Features
    Printer Features
    Scanner Features
    Registering Addresses and Users for Facsimile/Scanner Functions
    Other User Tools
    Appendix1
    2
    3
    4
    5
    6
    7
    8
    9
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    							Introduction
    This manual contains detailed instructions and notes on the operation and use of this machine. For your
    safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
    place for quick reference.
    Important
    Contents of this manual are subject to change without prior notice. In no event will the company be li-
    able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
    ating the machine.
    Notes:
    Some illustrations in this manual might be slightly different from the machine.
    Certain options might not be available in some countries. For details, please contact your local dealer.
    Depending on which country you are in, certain units may be optional. For details, please contact your
    local dealer.
    Notes:
    The model names of the machines do not appear in the following pages. Check the type of your ma-
    chine before reading this manual.
    • Type 1: C2525/DSc525/LD425c/Aficio MP C2500
     Type 2: C3030/DSc530/LD430c/Aficio MP C3000
    Certain types might not be available in some countries. For details, please contact your local dealer.
    Two kinds of size notation are employed in this manual. With this machine refer to the inch version.
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    							i
    Manuals for This Machine
    Refer to the manuals that are relevant to what you want to do with the machine.
    ❖About This Machine
    Be sure to read the Safety Information in this manual before using the ma-
    chine.
    This manual provides an introduction to the functions of the machine. It also
    explains the control panel, preparation procedures for using the machine,
    how to enter text, and how to install the CD-ROMs provided.
    ❖General Settings Guide
    Explains User Tools settings, and Address Book procedures such as register-
    ing fax numbers, e-mail addresses, and user codes. Also refer to this manual
    for explanations on how to connect the machine.
    ❖Troubleshooting
    Provides a guide to solving common problems, and explains how to replace
    paper, toner, staples, and other consumables.
    ❖Security Reference
    This manual is for administrators of the machine. It explains security func-
    tions that the administrators can use to protect data from being tampered, or
    prevent the machine from unauthorized use.
    Also refer to this manual for the procedures for registering administrators, as
    well as setting user and administrator authentication.
    ❖Copy/ Document Server Reference
    Explains Copier and Document Server functions and operations. Also refer to
    this manual for explanations on how to place originals.
    ❖Facsimile Reference
    Explains Facsimile functions and operations.
    ❖Printer Reference
    Explains Printer functions and operations.
    ❖Scanner Reference
    Explains Scanner functions and operations.
    ❖Network Guide
    Explains how to configure and operate the machine in a network environ-
    ment, and use the software provided.
    This manual covers all models, and includes descriptions of functions and
    settings that might not be available on this machine. Images, illustrations, and
    information about operating systems that are supported might also differ
    slightly from those of this machine.
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    							ii❖Other manuals
    • PostScript3 Supplement
    UNIX Supplement
     Manuals for DeskTopBinder Lite
     DeskTopBinder Lite Setup Guide
     DeskTopBinder Introduction Guide
    Auto Document Link Guide
    Note
    ❒Manuals provided are specific to machine types.
    ❒Adobe Acrobat Reader/Adobe Reader must be installed in order to view the
    manuals as PDF files.
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    							iii
    TABLE OF CONTENTS
    Manuals for This Machine ...................................................................................... i
    How to Read This Manual ..................................................................................... 1
    Symbols ..................................................................................................................... 1
    Display Panel.......................................................................................................... 2
    Accessing User Tools (System Settings) ............................................................ 3
    Changing Default Settings ......................................................................................... 3
    Quitting User Tools .................................................................................................... 4
    Menu Protect .............................................................................................................. 4
    1. Connecting the Machine
    Connecting to the Interfaces ................................................................................ 5
    Connecting to the Ethernet Interface ......................................................................... 6
    Connecting to the USB Interface................................................................................ 7
    Connecting to the IEEE 1394 Interface ...................................................................... 8
    Connecting to the IEEE 1284 Interface ...................................................................... 9
    Connecting to the IEEE 802.11b (Wireless LAN) Interface...................................... 10
    Network Settings.................................................................................................. 13
    Settings Required to Use the Printer/LAN-Fax ........................................................ 13
    Settings Required to Use Internet Fax ..................................................................... 16
    Settings Required to Use E-mail Function ............................................................... 20
    Settings Required to Use Scan to Folder Function .................................................. 24
    Settings Required to Use the Network Delivery Scanner......................................... 27
    Settings Required to Use Network TWAIN Scanner ................................................ 30
    Settings Required to Use Document Server ............................................................ 32
    Using Utilities to Make Network Settings ................................................................. 35
    Connecting the Machine to a Telephone Line and Telephone ........................ 44
    Connecting the Telephone Line ............................................................................... 44
    Selecting the Line Type............................................................................................ 45
    2. System Settings
    General Features.................................................................................................. 47
    Output tray settings .................................................................................................. 50
    Tray Paper Settings ............................................................................................. 51
    Timer Settings ...................................................................................................... 56
    Interface Settings ................................................................................................. 58
    Network .................................................................................................................... 58
    Parallel Interface ...................................................................................................... 62
    IEEE 1394 ................................................................................................................ 63
    IEEE 802.11b ........................................................................................................... 65
    Print List ................................................................................................................... 66
    File Transfer ......................................................................................................... 68
    Administrator Tools ............................................................................................. 75
    Program / Change / Delete LDAP Server ................................................................ 83
    Programming the LDAP server ................................................................................ 84
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    3. Copier / Document Server Features
    General Features.................................................................................................. 89
    Reproduction Ratio.............................................................................................. 94
    Edit ........................................................................................................................ 98
    Stamp .................................................................................................................. 104
    Background Numbering ......................................................................................... 104
    Preset Stamp ......................................................................................................... 105
    User Stamp ............................................................................................................ 108
    Date Stamp ............................................................................................................ 109
    Page Numbering .................................................................................................... 111
    Input/Output ....................................................................................................... 114
    Adjust Color Image ............................................................................................ 117
    Settings for the Document Server .................................................................... 118
    4. Facsimile Features
    General Features................................................................................................ 119
    Scan Settings ..................................................................................................... 122
    Send Settings ..................................................................................................... 123
    Reception Settings ............................................................................................ 126
    Initial Settings .................................................................................................... 132
    Reception File Setting ....................................................................................... 137
    Reception Report e-mail ........................................................................................ 138
    Program / Change / Delete Scan Size .............................................................. 139
    Deleting a scan size ............................................................................................... 140
    Registering Fax Information ............................................................................. 141
    Registering Fax Information ................................................................................... 142
    Deleting Fax Information ........................................................................................ 144
    Forwarding ......................................................................................................... 145
    Programming an End Receiver .............................................................................. 146
    Quitting the forwarding function ............................................................................. 148
    Forwarding Mark .................................................................................................... 148
    Parameter Settings ............................................................................................ 149
    Changing the User Parameters.............................................................................. 155
    Special Senders to Treat Differently ................................................................ 156
    Authorized Reception ............................................................................................. 157
    Reception File Print Quantity ................................................................................. 158
    Forwarding ............................................................................................................. 158
    Print 2 Sided........................................................................................................... 158
    Memory Lock.......................................................................................................... 159
    Paper Tray ............................................................................................................. 159
    Programming/Changing Special Senders .............................................................. 159
    Authorized RX (Authorized Reception) .................................................................. 161
    Reception File Print Qty ......................................................................................... 161
    Forwarding ............................................................................................................. 162
    Print 2 Sided........................................................................................................... 163
    Memory Lock.......................................................................................................... 163
    Paper Tray ............................................................................................................. 163
    Programming Initial Set Up of a Special Sender .................................................... 164
    Deleting a Special Sender...................................................................................... 167
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    							v
    Box Settings ....................................................................................................... 168
    Programming/Changing Personal Boxes ............................................................... 168
    Deleting Personal Boxes ........................................................................................ 171
    Programming/Changing Information Boxes ........................................................... 172
    Deleting Information Boxes .................................................................................... 175
    Programming/Changing Transfer Boxes ................................................................ 176
    Deleting Transfer Boxes......................................................................................... 179
    Printing the Box List ............................................................................................... 180
    5. Printer Features
    Test Print ............................................................................................................ 181
    Printing the configuration page .............................................................................. 182
    Interpreting the configuration page ........................................................................ 182
    Maintenance ....................................................................................................... 184
    System ................................................................................................................ 185
    Host Interface ..................................................................................................... 189
    PCL Menu ........................................................................................................... 190
    PS Menu .............................................................................................................. 192
    PDF Menu ........................................................................................................... 193
    6. Scanner Features
    General Settings ................................................................................................ 195
    Scan Settings ..................................................................................................... 197
    Send Settings ..................................................................................................... 199
    7.Registering Addresses and Users for Facsimile/Scanner Functions
    Address Book..................................................................................................... 201
    Managing names in the Address Book .................................................................. 204
    Sending fax by Quick Dial ...................................................................................... 204
    Sending e-mail by Quick Dial ................................................................................. 204
    Sending scanned files to a shared folder directly................................................... 205
    Preventing unauthorized user access to shared folders from the machine ........... 205
    Managing users and machine usage ..................................................................... 205
    Registering Names ............................................................................................ 206
    Registering Names................................................................................................. 206
    Changing a Registered Name ................................................................................ 207
    Deleting a Registered Name .................................................................................. 208
    Authentication Information ............................................................................... 209
    Registering a User Code ........................................................................................ 210
    Changing a User Code........................................................................................... 211
    Deleting a User Code ............................................................................................. 213
    Displaying the Counter for Each User .................................................................... 214
    Printing the Counter for Each User ........................................................................ 215
    Printing the Counter for All User ............................................................................ 216
    Clearing the Number of Prints ................................................................................ 217
    Fax Destination .................................................................................................. 218
    Fax Destination ...................................................................................................... 220
    IP-Fax Destination.................................................................................................. 226
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    							vi
    E-mail Destination.............................................................................................. 231
    Registering an E-mail Destination .......................................................................... 231
    Changing an E-mail Destination............................................................................. 233
    Deleting an E-mail Destination ............................................................................... 234
    Registering Folders ........................................................................................... 235
    Using SMB to Connect ........................................................................................... 235
    Using FTP to Connect ............................................................................................ 241
    Using NCP to Connect ........................................................................................... 246
    Registering Names to a Group ......................................................................... 252
    Registering a Group ............................................................................................... 252
    Registering Names to a Group............................................................................... 253
    Adding a Group to Another Group ......................................................................... 255
    Displaying Names Registered in a Group .............................................................. 256
    Removing a Name from a Group ........................................................................... 257
    Deleting a Group Within Atnother Group ............................................................... 258
    Changing a Group Name ....................................................................................... 260
    Deleting a Goup ..................................................................................................... 261
    Registering a Protection Code ......................................................................... 262
    Registering a Protection Code to a Single User..................................................... 262
    Registering a Protection Code to a Group User..................................................... 264
    Registering SMTP and LDAP Authentication .................................................. 265
    SMTP Authentication ............................................................................................. 265
    LDAP Authentication .............................................................................................. 267
    8. Other User Tools
    Maintenance ....................................................................................................... 269
    Changing the Display Language ...................................................................... 270
    Inquiry ................................................................................................................. 271
    Counter ............................................................................................................... 273
    Displaying the Total Counter .................................................................................. 273
    9. Appendix
    Specifications for the Main Unit ....................................................................... 275
    Auto Document Feeder .......................................................................................... 279
    Specifications for Options ................................................................................ 280
    Information about Installed Software............................................................... 285
    expat ...................................................................................................................... 285
    NetBSD .................................................................................................................. 286
    Sablotron ................................................................................................................ 288
    JPEG LIBRARY ..................................................................................................... 288
    SASL ...................................................................................................................... 289
    MD4........................................................................................................................ 290
    MD5........................................................................................................................ 290
    Samba(Ver 3.0.4) ................................................................................................... 291
    RSA BSAFE
    ®......................................................................................................... 291
    Open SSL............................................................................................................... 292
    Open LDAP ............................................................................................................ 297
    INDEX....................................................................................................... 299
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    							1
    How to Read This Manual
    Symbols
    This manual uses the following symbols:
    Indicates important safety notes.
    Ignoring these notes could result in serious injury or death. Be sure to read these
    notes. They can be found in the “Safety Information” section of About This Ma-
    chine.
    Indicates important safety notes.
    Ignoring these notes could result in moderate or minor injury, or damage to the
    machine or to property. Be sure to read these notes. They can be found in the
    “Safety Information” section of About This Machine.
    Indicates points to pay attention to when using the machine, and explanations
    of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure
    to read these explanations.
    Indicates supplementary explanations of the machine’s functions, and instruc-
    tions on resolving user errors.
    This symbol is located at the end of sections. It indicates where you can find fur-
    ther relevant information.
    [ ]
    Indicates the names of keys that appear on the machine’s display panel.
    { }
    Indicates the names of keys on the machine’s control panel.
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    							2
    Display Panel
    The display panel shows machine status, error messages, and function menus.
    The function items displayed serve as selector keys. You can select or specify an
    item by lightly pressing them.
    When you select or specify an item on the display panel, it is highlighted like
    . Keys appearing as   cannot be used.
    Important
    ❒A force or impact of more than 30 N (about 3 kgf) will damage the display
    panel.
    To display the following screen, press the {User Tools/Counter} key to display the
    User Tools menu, and then press [System Settings].
    Using the System Settings menu screen as an example, this section explains how
    to use the machine’s display panel.
    1.The menu tabs for various set-
    tings appear. To display the setting
    you want to specify or change, press
    the appropriate menu tab.2.A list of settings appears. To spec-
    ify or change a setting, press the ap-
    propriate key in the list.
    3.Press this to quit the User Tools
    menu.
    AMC026S
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