Sharp AR M700N User Manual

							About This Guide 
This User’s Guide assumes you have a basic understanding of Windows operation and are familiar 
with Windows terms. This includes how to start your system and navigate within a Windows 
environment, and perform such basic Windows functions as copying, printing and moving 
documents. For assistance in using Windows or Internet Explorer, refer to your Microsoft Windows 
user documentation. 
User’s Guide Organization 
This user’s guide is organized into the following chapters: 
Chapter 1, Introduction  
A basic overview of Sharpdesk features, options, system requirements, and User’s Guide 
organization. 
Chapter 2, Installing Sharpdesk  
Reviews the installation process and how to uninstall the software. 
Chapter 3, Sharpdesk Overview 
This chapter looks at how to navigate and work within Sharpdesk, including its menu and toolbar 
options. 
Chapter 4, Working with Sharpdesk 
This chapter explains how to change the view of your images and documents in Sharpdesk, and 
how to organize them, including how to open, save, copy, and move documents. It reviews 
Sharpdesk scanning options and controls including how to select a scanner, scan an image into 
Sharpdesk, and set scanning options. 
Chapter 5, Searching with Sharpdesk 
This chapter shows you how to search for images and documents using Sharpdesk’s advanced 
searching capabilities from using a single word or phrase, to using the \
Boolean operations “and”, 
“or”, “not”, or “near”. 
Chapter 6, Composing with Sharpdesk 
Creating production-ready documents could not be easier with Sharpdesk Composer. This 
chapter shows you how to combine documents, re-order documents, and print a final document. 
Chapter 7, Sharpdesk Imaging 
The tools for viewing images are reviewed in this chapter, including adjusting the view of 
images, printing images, and adjusting Imaging default options. 
Chapter 8, Converting Images to Text 
This chapter shows you how to convert an image into a format you can use with your favorite 
word processor and provides a few helpful hints on what you can do once it has been converted. 
Chapter 9, Glossary 
List of terms used in this Guide or related to image processing. 
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Definitions of Terms 
As you work with Sharpdesk, keep in mind how the following terms are used: 
Images 
In Sharpdesk, the term Image refers to items that can be loaded into Imaging. 
Devices 
A device is a piece of hardware such as a scanner, printer, fax machine, digital camera or copier. 
OCR 
Optical Character Recognition (OCR). A technology that lets you convert an image into a form 
that is compatible with common word processors. 
Sharpdesk Online Help 
The online help provides step-by-step instructions for performing Sharpdesk tasks. You can 
access the online help by using the Help menu in each application. 
 
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							2.  
Chapter 2 
Installing Sharpdesk 
Installation Procedure 
Installing the Sharpdesk software is simple and straightforward. When you install Sharpdesk, the 
entire suite of Sharpdesk applications, including Sharpdesk, Composer, and Imaging, is loaded 
into your PC.  
Software Location 
By default, the Sharpdesk software is installed on your default boot drive (usually C:\) in a 
folder named Sharpdesk (the full path is C:\Program Files\Sharp\Sharpdesk\), 
unless you specify another drive and/or folder during installation. The \
installation process also 
changes some of your system files to allow all the Sharpdesk components to work properly. 
User File Location 
You can also specify the location of where to store the documents and images you work on in 
Sharpdesk. Unless otherwise specified, the installation program creates a new Sharpdesk 
Desktop folder and subfolders on the default boot drive (usually C:\). If you specify another 
location for your data files, you should not assign them into the same folder (or sub-folder) as the 
Sharpdesk software, since all Sharpdesk software folders will be deleted if Sharpdesk is ever 
uninstalled. 
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Sharpdesk CD Installation 
To install Sharpdesk from a CD: 
1. If any Windows applications are open, close them to ensure that the software installs 
properly.  In particular, anti-virus programs such as “Norton AntiVir\
us” may report false 
warnings if they are not disabled prior to installation. 
2. Log into your PC with a user ID with full Administrator privileges.  
Note:  Windows XP will allow non-administrator users to perform administrator tasks if they 
know the login to a full administrator; however, it will not work for Sharpdesk. If presented 
with a Windows “Run As” dialog, Cancel the dialog and log in as an\
 Administrator before 
starting or continuing the installation of Sharpdesk. 
3. Insert the installation CD into your CD-ROM drive.  In a few moments, the installation 
Welcome screen automatically appears on your monitor screen.  If the Welcome screen does 
not appear (for example, because you have disabled the Windows Auto Run\
 feature), run the 
Setup.exe program located in the \Sharpdesk directory on the CD. 
NOTE: If the CD supports multiple languages, you need to choose a language first. 
 
Sharpdesk Installation Welcome Screen 
4. Follow the on-screen instructions to complete the installation. 
5. Once the installation completes, you might be prompted to restart your c\
omputer. If so 
instructed, you must restart your computer in order to use Sharpdesk. Remember to log in 
again with the same user id that you started the installation with. If y\
ou do not do this, the 
installation cannot complete properly. 
During installation or, if required, when restarting your computer, a folder is created in your 
Program Files directory or the location you specified during installatio\
n containing all the 
Sharpdesk, Composer, and Imaging software files. You will also find a Sharpdesk entry added to 
your Start/Programs menu containing the Sharpdesk and Imaging software files. Finally, a 
Sharpdesk shortcut is placed on your desktop making access to the software very convenient. 
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							Uninstalling Sharpdesk 
If you need to uninstall Sharpdesk, you can do so using the following st\
andard Windows 
procedure for uninstalling software. 
1. Click the Windows Start button, then Settings and Control Panel. 
2. Double-click Add/Remove Programs. 
 
Add/Remove Programs Properties Dialog Box 
3. In the Add/Remove Programs Properties dialog box, scroll down the software list and click 
on Sharpdesk. 
4. Click Add/Remove. 
5. When the confirmation message displays, click OK to complete the Sharpdesk uninstallation. 
Note that the uninstall process will not delete document files or folders created or modified 
after Sharpdesk was installed.  Data files installed with Sharpdesk (Search Samples, for 
instance) will be removed during uninstall if they have not been modified. 
6. When complete, click OK to close the Add/Remove Programs Properties dialog box. 
The menu item, “Uninstall”, in the Windows startup menu also launc\
hes this process. 
 
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							3.  
Chapter 3 
Sharpdesk Overview 
Introduction 
Sharpdesk is a Windows application that provides integrated organization for all your paper and 
electronic documents and images. With Sharpdesk, you can: 
• Scan and view documents  
• Convert images into text documents 
• Organize documents and images among Windows folders 
• Distribute documents by e-mail 
Sharpdesk makes working with the devices connected to your computer (scanner, printer, or 
digital camera) more efficient, easy, and productive than ever before. \
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							Starting Sharpdesk 
You can start Sharpdesk from the Windows Start menu by clicking Start, p\
ointing to Programs, 
then to Sharpdesk, and finally clicking Sharpdesk. 
You can also start Sharpdesk from the Windows desktop by double-clicking the Sharpdesk 
shortcut icon. 
 
Menu Bar 
Toolbar 
Folder 
Window Status Bar 
Work AreaOutput 
Zone 
Sharpdesk Main Window 
Folders and files are selected by clicking on them in the Folder Window or in the Work Area. 
Once selected, you can display information or execute commands by right-clicking on them. Or, 
you can choose a command from the Menu Bar, Toolbar, or Output Zone. Sha\
rpdesk provides 
you with a convenient way of viewing, organizing, and distributing your files. 
Sharpdesk is comprised of the following elements: 
Menu Bar 
The menu bar contains all the commands that are available in Sharpdesk, from opening and 
displaying documents to accessing product support on the Internet.  
Folder Window 
The Folder Window lets you access your files and system resources. It can be used much like 
Windows Explorer to locate and display information from Sharpdesk or your Folder/Drive.  
Toolbar 
The toolbar provides quick access to key commands and other Sharpdesk applications such as the 
Sharpdesk Composer and Imaging. 
In circumstances where a command or application is not possible, the too\
lbar button is dimmed 
and unavailable for selection.  (Exception:  The “Acquire” Button is dimmed after the first 
execution if it is unavailable.)  To see what a toolbar option can do, \
place the mouse pointer 
directly over the toolbar icon and a tool tip appears explaining the function of that option. 
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Work Area 
The work area displays the contents of a selected folder in a thumbnail view. From the work area, 
you can select a file to work with, and then view it, convert it to text\
, or print it. 
Output Zone 
The Sharpdesk Output Zone displays icons for various destinations you can send files to. The 
Output Zone lets you print, fax, e-mail, convert images to text, and pass files to other applications 
of your choice with a simple drag-and-drop operation. 
Status Bar 
The status bar displays information about a selected file in addition to command and toolbar 
definitions.  The definitions appear when you move the mouse pointer over a command or 
toolbar option. This is standard Windows status bar behavior. 
Scroll Bars 
If the contents of the Folder Window or the Work Area are more than can be displayed in the 
current window, Sharpdesk provides scroll bars that let you view all the available information. 
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							Navigating in Sharpdesk 
Working with Sharpdesk is very easy. It is designed to let you find your images and documents 
quickly using the Folder Window, the Menu Bar, and the Toolbar. 
Working with the Folder Window 
By default, the Folder Window appears at the left on the Sharpdesk screen. The Folder Window 
can be used much like Windows Explorer to locate and display information from Sharpdesk, your 
hard disk, or any connected network drives. 
Using the Folder Window, you can display both the hierarchy of your Folder/Drive contents and 
the individual contents of each selected folder in the work area. Click on a folder to display the 
files contained in that folder in the work area.  
 
Use the Folder 
Window as you would 
Windows Explorer to 
locate, select and 
manage your 
documents. 
Sharpdesk Desktop 
contains files and 
documents that you use 
often or are important to 
you.  
Sharpdesk Folder Window 
Note:  Deleting or renaming system files or folders may cause Windows or other applications to 
become unstable. Do not delete or rename files or folders without understanding what can occur. 
Right-Click Options 
Right-click on a folder in the Folder Window to display a popup menu with Explorer-like menu 
options that let you perform the following actions: 
• New Folder — create a new folder at the current location. 
• Rename — rename the selected folder. 
• Delete — delete the selected folder into the Windows recycle bin. 
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• Sharpdesk Folders — add a folder shortcut to the Sharpdesk Folder window, reorder folders 
in the Folder Window, or remove folder shortcuts from the Folder Window.\
 
• Copy — copy the contents of the selected folder into the Clipboard. 
• Paste  — paste the contents of the clipboard at the current location. 
• Properties — display property information for the selected folder. 
Right-click in the Work Area (away from any documents) to display a popup menu with 
Explorer-like menu options that let you perform the following actions: 
• Scan Document — displays the Scanning dialog that lets you set scanning options and then 
scan an image into Sharpdesk. 
• From Scanner or Camera — displays the Device dialog allowing you to select a scanner or 
camera.  A Scanning dialog (which will be different for each device) then displays allowing 
you to set scanning options for the selected WIA device and then scan an image into 
Sharpdesk. This function is available on Windows XP only. 
• Paste — paste the contents of the Clipboard at the current location. 
• Search — display the Search page 
• Select All — select all documents in the current folder. 
• Arrange — arrange thumbnails by Name, Date, Size, Type, or force all new folders to the 
end of the folder (Auto Arrange Off). 
• Preferences — set preferences for displaying thumbnails, names for ne\
w scanned files, text 
conversion and image export resolution options. 
Right-click on a document in the Work Area to display a popup menu with Explorer-like menu 
options that let you perform the following actions: 
• Open — open the selected file. If a readable image is selected, it opens in Imaging. 
• Copy — copy the selected files to the clipboard. 
• Combine — stack two or more images together into a single file. 
• Split — separate a multi-page image file into two files. 
• Rotate — rotate the selected file 90 degrees to the left or right. 
• Rename — rename the selected file. 
• Delete — delete the selected file into the Windows recycle bin. 
• Send As — attach the selected file to a mail message using default email client on the user’s 
PC. If the selected file is an .SDF file, and the PDF format is selected\
, the file is first 
converted to PDF format before starting the email client.  Only .SDF files may be converted 
to PDF format before they are sent. 
• Properties — display property information for the selected file. 
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