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    Sharpdesk
    TM
     
    R3.1 
    User’s Guide 
    Version 3.1.08 
     
    Sharpdesk User’s Guide i 
    Downloaded From ManualsPrinter.com Manuals 
    						
    							  
    Copyright 
    © 2000-2004 by Sharp Corporation. All rights reserved.  Reproduction, adaptation or translation 
    without prior written permission is prohibited, except as allowed under copyright laws. 
    Trademark Acknowledgements 
    Sharp® is a registered trademark of Sharp Corporation. 
    Sharpdesk™ is a trademark of Sharp Corporation. 
    Microsoft® and Windows® are registered trademarks of Microsoft Corporation.  
    Internet Explorer®, Microsoft Word®, and Microsoft Excel® are registered trademarks of 
    Microsoft Corporation.  
    All other trademarks identified herein are the property of their respective owners. 
    ii Sharpdesk User’s Guide 
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    							Table of Contents 
    Chapter 1 Introduction........................................................................\
    ...............................1 
    Overview........................................................................\
    ........................................................2 
    About This Guide........................................................................\
    ...........................................3 
    User’s Guide Organization..............................................................\
    .......................................3 
    Definitions of Terms........................................................................\
    ......................................4 
    Sharpdesk Online Help........................................................................\
    ..................................4 
    Chapter 2 Installing Sharpdesk........................................................................\
    ................5 
    Installation Procedure........................................................................\
    .....................................5 
    Software Location........................................................................\
    ......................................5 
    User File Location........................................................................\
    .....................................5 
    Sharpdesk CD Installation........................................................................\
    .........................6 
    Uninstalling Sharpdesk........................................................................\
    ..................................7 
    Chapter 3 Sharpdesk Overview........................................................................\
    ................8 
    Introduction........................................................................\
    ....................................................8 
    Starting Sharpdesk........................................................................\
    ..........................................9 
    Menu Bar........................................................................\
    ...................................................9 
    Folder Window........................................................................\
    ..........................................9 
    Toolbar........................................................................\
    .......................................................9 
    Work Area........................................................................\
    ................................................10 
    Output Zone........................................................................\
    .............................................10 
    Status Bar........................................................................\
    .................................................10 
    Scroll Bars........................................................................\
    ................................................10 
    Navigating in Sharpdesk........................................................................\
    ..............................11 
    Working with the Folder Window........................................................................\
    ..........11 
    Right-Click Options........................................................................\
    ............................11 
    The Sharpdesk Menu........................................................................\
    ...............................13 
    The Sharpdesk Toolbar........................................................................\
    ...........................15 
    The Sharpdesk Output Zone...............................................\
    .............................................16 
    Exiting Sharpdesk........................................................................\
    ........................................16 
    Sharpdesk User’s Guide iii 
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    Chapter 4 Working with Sharpdesk........................................................................\
    .......17 
    Introduction........................................................................\
    ..................................................17 
    Viewing Images and Documents........................................................................\
    .................17 
    Working within a Folder........................................................................\
    .........................18 
    Working with Images........................................................................\
    ..............................19 
    Combine........................................................................\
    ..............................................19 
    Split........................................................................\
    ......................................................19 
    Rotate........................................................................\
    ...................................................19 
    Controlling the Desktop Display........................................................................\
    .............20 
    Changing the Thumbnail Size........................................................................\
    ............20 
    Adding/Removing an Application on the Output Zone............................................20 
    Set up Sharpdesk Entry Folder........................................................................\
    ...........20 
    Viewing Image Files........................................................................\
    ................................21 
    Setting the File Types to be Viewed by Sharpdesk Imaging....................................21 
    Notification of Changes to File Type Viewer............................................................21 
    Setting Export Options........................................................................\
    ............................22 
    Changing the Default Export Resolution...................................................................22 
    Changing Color Settings........................................................................\
    .....................22 
    Viewing a Document’s Property Details........................................................................\
    22 
    Organizing Files........................................................................\
    ...........................................23 
    Selecting Files........................................................................\
    ..........................................23 
    Opening Files........................................................................\
    ...........................................23 
    Deleting Files........................................................................\
    ...........................................24 
    Restoring a File........................................................................\
    ........................................24 
    Moving Documents and Folders........................................................................\
    .............24 
    Creating Folder Shortcuts........................................................................\
    ........................24 
    Reordering Folders........................................................................\
    ..................................24 
    Copying a File........................................................................\
    ..........................................25 
    Renaming a File........................................................................\
    .......................................25 
    Attaching a Document to Electronic Mail (Email).........................................................25 
    Scanning with Sharpdesk........................................................................\
    .............................25 
    Scanning Documents........................................................................\
    ...............................25 
    To scan an image from a scanner using the TWAIN driver:.....................................25 
    To scan an image from a scanner using the WIA driver:..........................................26 
    To scan an image from a camera using the WIA driver:...........................................26 
    Setting Scanning Options........................................................................\
    ........................26 
    Viewing Scanned Images........................................................................\
    ........................26 
    Changing Scanning Options........................................................................\
    ....................28 
    Chapter 5 Searching with Sharpdesk........................................................................\
    ....29 
    Introduction........................................................................\
    ..................................................29 
    iv Sharpdesk User’s Guide 
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    							Setup Required........................................................................\
    .........................................30 
    Index Databases........................................................................\
    ..................................30 
    Ignored Words........................................................................\
    .....................................31 
    Restrictions........................................................................\
    ..........................................31 
    Searching........................................................................\
    ......................................................32 
    To run a search........................................................................\
    .........................................32 
    Search Query Syntax........................................................................\
    ...............................32 
    Phrases........................................................................\
    .................................................33 
    Wildcards (* and ?)........................................................................\
    .............................33 
    Examining the Results........................................................................\
    .............................35 
    Sorting the Results List................................................\
    ....................................................36 
    Moving Files........................................................................\
    ............................................36 
    Running Another Search........................................................................\
    .........................36 
    Viewing the Last Search........................................................................\
    ..........................36 
    Using Favorite Searches........................................................................\
    ..........................36 
    Advanced Searching Techniques........................................................................\
    ............37 
    File Attributes Tab........................................................................\
    ..............................37 
    Document Properties Tab........................................................................\
    ...................38 
    Favorites Button........................................................................\
    ..................................38 
    Customizing Search Preferences........................................................................\
    .................39 
    Setting up an Index........................................................................\
    .......................................40 
    Creating a New Index Database........................................................................\
    ..............40 
    Editing an Index Database........................................................................\
    .......................43 
    Deleting an Index Database........................................................................\
    .....................44 
    Setting up an Index Schedule........................................................................\
    .......................44 
    Manually Indexing the Database........................................................................\
    .............46 
    Monitoring the Indexing Process........................................................................\
    ............46 
    Show Progress........................................................................\
    .....................................47 
    Show Last Indexing........................................................................\
    ............................47 
    Perform Indexing........................................................................\
    ................................47 
    Cancel Indexing........................................................................\
    ..................................47 
    Exit....................................................................\
    ...........................................................47 
    Sharpdesk User’s Guide v 
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    Chapter 6 Composing with Sharpdesk........................................................................\
    .48 
    Introduction........................................................................\
    ..................................................48 
    Starting Composer........................................................................\
    ........................................50 
    Menu Bar........................................................................\
    .................................................50 
    Toolbar........................................................................\
    .....................................................50 
    Work Area........................................................................\
    ................................................50 
    Reference Area........................................................................\
    ........................................51 
    Menu Options........................................................................\
    ..........................................51 
    Toolbar Options........................................................................\
    .......................................52 
    Working with Composer........................................................................\
    ..............................53 
    Loading Pages into Composer........................................................................\
    ................53 
    Adding Pages into Composer........................................................................\
    .............54 
    Adding Pages from Sharpdesk or Windows Explorer...............................................54 
    Creating Composer Documents........................................................................\
    ..............54 
    Arranging Pages........................................................................\
    ..................................54 
    Deleting Pages........................................................................\
    .....................................55 
    Headers and Footers........................................................................\
    ................................55 
    Applying Header/Footer to Selected Pages...............................................................55 
    Setting the Size of the Header/Footer band................................................................56 
    Setting the Text for the Header/Footer.......................................................................56 
    Attaching a Document to Email........................................................................\
    ..............56 
    Saving Documents........................................................................\
    ...................................56 
    Opening a Composer Document........................................................................\
    .............57 
    Closing Composer........................................................................\
    ........................................57 
    vi Sharpdesk User’s Guide 
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    							Chapter 7 Sharpdesk Imaging........................................................................\
    ................58 
    Introduction........................................................................\
    ..................................................58 
    Basic Imaging Concepts........................................................................\
    ...............................58 
    What is Imaging?........................................................................\
    .....................................58 
    Types of Images........................................................................\
    .......................................59 
    Image File Formats........................................................................\
    ..................................59 
    Image Documents........................................................................\
    ....................................59 
    Sharpdesk Imaging........................................................................\
    .......................................60 
    Imaging Application........................................................................\
    ................................60 
    Display Images........................................................................\
    ....................................60 
    Convert Image Files........................................................................\
    ............................61 
    Change Image Display........................................................................\
    ........................62 
    Scan Images.............................................................\
    ....................................................62 
    Annotate Images........................................................................\
    .................................62 
    Create a Contact Sheet........................................................................\
    ........................63 
    Image Processing........................................................................\
    ................................63 
    Using the Imaging Application........................................................................\
    ...............64 
    Starting Sharpdesk Imaging........................................................................\
    ................64 
    Finding an Image Document........................................................................\
    ..............64 
    Setting Properties........................................................................\
    ................................64 
    Finding Specified Properties............................................\
    ...........................................65 
    Displaying an Image Document........................................................................\
    ..............66 
    Opening the Document........................................................................\
    .......................66 
    Changing the Display........................................................................\
    ..........................66 
    Displaying and Changing Thumbnails.......................................................................67 
    Creating a Contact Sheet........................................................................\
    .....................68 
    Annotating a Document...................................................\
    ................................................68 
    Applying a Rubber Stamp........................................................................\
    ..................68 
    Adding a Highlight........................................................................\
    .............................70 
    Changing Highlight Properties........................................................................\
    ...........70 
    Document Enhancement........................................................................\
    .........................71 
    Removing Speckles From a Document......................................................................71 
    Straightening a Page........................................................................\
    ...........................71 
    Sharpdesk User’s Guide vii 
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    Chapter 8 Converting Images to Text........................................................................\
    ....73 
    Introduction........................................................................\
    ..................................................73 
    Setting Convert by OCR Options........................................................................\
    ................74 
    Setting the Output File format........................................................................\
    .................75 
    Setting the Original Document Layout........................................................................\
    ...76 
    Setting Languages in Document........................................................................\
    .............76 
    Selecting a User Dictionary........................................................................\
    .....................77 
    Selecting an existing dictionary........................................................................\
    ..........77 
    Modifying a user dictionary........................................................................\
    ...............77 
    Creating a new User Dictionary........................................................................\
    .........79 
    Setting the Reject Character........................................................................\
    ....................79 
    Controlling the OCR Options Dialog........................................................................\
    .....79 
    Convert an Image using Drag-and-Drop........................................................................\
    .....79 
    Chapter 9 Glossary........................................................................\
    ..................................81 
     
    viii Sharpdesk User’s Guide 
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    							1.  
    Chapter 1 
    Introduction 
    Welcome to Sharpdesk! This software offers you a complete, easy-to-use solution for organizing 
    and working with your paper and electronic documents and images. Once a document has been 
    saved to your PC, you can use Sharpdesk to organize it, view it, and then print it or e-mail it. 
    Sharpdesk integrates the tools you need. 
    This User’s Guide describes the standard features of Sharpdesk. Sharpdesk also works with other 
    Sharp products that might add new capabilities to Sharpdesk that are not included in this Guide. 
    The details of these new capabilities are described in the literature that comes with the Sharp 
    product that “links in” to Sharpdesk. 
    Sharpdesk User’s Guide 1 
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    Overview 
    Working with Sharpdesk, you can: 
    • Scan Images and Documents    Sharpdesk works with your scanner to let you read paper 
    documents into your PC using all of the scanning controls and options provided with your 
    TWAIN scanner or Sharp multi-functional peripheral (MFP) with the Network Scanner 
    Tool option. Sharpdesk provides you with both “simple” scanning op\
    tions as well as 
    “advanced” options, giving you full control over scanning preferen\
    ces. 
    • Convert Images to Text    Text images scanned into Sharpdesk can be converted into 
    editable text for use with common word processors.  Sharpdesk uses an advanced Optical 
    Character Recognition (OCR) engine that even preserves your document layouts. You can 
    also convert an image containing text into a word processing format by s\
    imply dragging it 
    from any folder onto the Sharpdesk Output Zone.  
    • Prepare Production Ready Documents    Using Sharpdesk Composer, you can combine 
    files of different types into a single production-ready document. For example, combine a 
    Word® file with an Excel® file and then add in a Lotus® file. In general, any application that 
    can send documents to a printer can contribute pages to a Composer document. Reorder 
    pages as you want them to appear and then print the entire document into stapled sets, 
    making a single trip to the printer to collect your new documents. 
    • View Your Images    Using Sharpdesk Imaging, viewing your stored images, scanned 
    images, and digital camera images is quick and easy.  
    • Distribute Your Documents    Distribute documents by e-mail or print a hard copy as 
    easily as dragging a file onto an icon on the Sharpdesk Output Zone. 
    • Import/Export an Image or Document    Import, store, and manage .BMP,.JPG, .PCX, or 
    .TIF documents and images directly from Sharpdesk. 
    • Advanced Search Capabilities    Search for images and documents using a wide variety 
    of search criteria including a single word, a phrase, or a list of words. Search for particular 
    images or documents using a document path, image/document type, modified date, 
    image/document size, a document’s property specifications, or Boolean operations “and”, 
    “or”, “not”, or “near”. 
    2 Sharpdesk User’s Guide 
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