Sharp AR M700U User Manual

							Working with Composer 
Pages are loaded into Composer by printing to the Sharpdesk Composer driver from third-party 
applications (for example, MS Word, MS Excel, and so on). Or, you can drag and drop a file 
from Sharpdesk or Microsoft Explorer directly into either the Composer’s work area or the 
Composer icon on the Output Zone. Loading pages by drag and drop uses the default paper size 
and orientation.  
Loading Pages into Composer 
You can load pages into Composer directly from Sharpdesk, Explorer, or from a third-party 
application. 
To place pages into Composer from third-party applications (for example, Word): 
1. Select the Print command from the application in which you are working. A screen similar to 
the following one appears: 
 
Print Screen 
Select Sharpdesk Composer as the target printer. To change the document’s paper size or 
orientation, click the Properties button.  
 
Properties screen 
Sharpdesk User’s Guide 53 
Downloaded From ManualsPrinter.com Manuals 
						

							  
2. Click OK to save your settings and close the Properties screen. 
3. Click OK or Print (depending on the application you’re running) to start the print o\
peration. 
If Sharpdesk is not running, it automatically starts and the new pages a\
re added to an 
Untitled1.sdf document in the Composer work area. If Composer is running with a 
document in the work area, the new page(s) is added to the existing document.  
4. Continue loading pages into the Composer until you have all the pages you want.  You can 
now use Composer to selectively delete or re-order pages into the finished document. 
Adding Pages into Composer 
With the Composer running, you can add pages as follows: 
• Click the Add Document icon on the toolbar, or choose the Add Document command 
from the File menu.  A standard Windows Open dialog displays. 
Adding Pages from Sharpdesk or Windows Explorer 
With the Composer running, you can add pages from Sharpdesk or Windows E\
xplorer as 
follows: 
• Drag and drop a file from the Sharpdesk work area or Windows Explorer to\
 the 
Composer work area, or the Composer icon on the Output zone. The page is opened in 
its original application and then printed to the Composer. 
Note:  When loading image files with many pages into Composer using Sharpdesk Imaging, 
Imaging will break the input into multiple segments of 50 pages to avoid exhausting system 
resources.  Each segment will be shown in the Reference window of Composer. 
Creating Composer Documents 
Working with the Composer is easy and intuitive. Once your source documents have been loaded 
into the work area, you can use the mouse or commands from the Menu bar and Toolbar to delete 
or re-order pages to create your new document. 
Arranging Pages 
To arrange pages in the work area: 
• Pages can be dragged and dropped within the work area to re-order them as desired. To 
move a page in the work area, grab it and then release the mouse at the location where the 
page is to be inserted. 
• You can also move a page using the Cut and Paste commands. Click on the page you want 
to move and click Cut on the toolbar. Click on the page you want to follow the one cut and 
click Paste. These commands can also be displayed by clicking the right mouse butto\
n on a 
page. 
• To insert a blank page, choose the Insert Blank Page command from the Edit menu, or 
click the right mouse button on the page you want the blank page to follow and select the 
Insert Blank Page command. 
• Each page inserted into the work area displays its original source file name in the reference 
area. If you want to rename a page, click on it to select it, then click it again and type the 
new name. 
• To view the Composer full page, click the maximize icon in the upper right corner of the 
work area.  
54 Sharpdesk User’s Guide 
Downloaded From ManualsPrinter.com Manuals 
						

							• To view the Work Area only, uncheck the References option in the View menu. You can 
also enlarge the Work Area (or the Reference Area) by grabbing and dragging the separator 
bar between the Work Area and Reference Area. 
• To view a full-page image, double-click on the page, or choose the Print Preview 
command from the File menu. To return to the default view, click the close icon (X) in the \
upper right corner of the work area.  
Deleting Pages 
To delete a page: 
1. Click on the page(s) you want to delete (hold down the  key to select multiple pages.)  
The selected page(s) are highlighted. 
2. Click the Delete option on the toolbar, select the Delete command from the File menu, or\
 
press the Delete key on your keyboard. A confirmation message appears. 
3. Click OK to delete the page(s). 
Headers and Footers 
You can define your Headers and Footers as follows: 
Choose the Page Setup command from the File menu. 
The Page Setup dialog displays.  
 
Applying Header/Footer to Selected Pages 
You can specify which pages the Header and Footer will be displayed on a\
s follows: 
1. Select the “Entire document” item from the drop-down list in the A\
pply to: section if you 
want the Header/Footer to be applied to every page of the printed document. 
2. Select the “Selected pages” item from the drop-down list in the Ap\
ply to: section if you want 
the Header/Footer to be applied only to the pages you selected prior to selecting the 
Sharpdesk User’s Guide 55 
Downloaded From ManualsPrinter.com Manuals 
						

							  
File.Page Setup menu option.  If specific pages were not selected prior to entering the 
Header/Footer dialog, only the “Entire document” selection will be\
 available. 
3. Select the “This page forward” item from the drop-down list in the Apply to: section if you 
want the Header/Footer to be applied the page you selected prior to selecting the File.Page 
Setup menu option.  The selected page and all following pages will contain the 
Header/Footer you have defined.  If specific pages were not selected pri\
or to entering the 
Header/Footer dialog, only the “Entire document” selection will be\
 available. 
Setting the Size of the Header/Footer band 
Headers and Footers are opaque white bands that lie across the top and bottom of the printed 
page.  The header and footer bands will overwrite anything that lies beneath them.  You control 
the size of the Header/Footer bands and the placement of text within them as follows: 
1. Use the Up/Down arrows to specify the Height of Header/Footer.  This setting defines the 
bottom of the Header (or the top of the Footer) ‘band’ across the printed page, measured 
from the top edge (Header) or bottom edge (Footer) of the paper.  The Header and Footer 
bands will be opaque white ribbons across the top and bottom of the printed page. 
2. Use the Up/Down arrows to specify the Indent from top/bottom edge.  This setting defines 
where the first printed line of the Header (Footer) will be positioned from the top (bottom) 
edge of the paper.  This setting must be less than the Height of Header/\
Footer. 
3. Use the Up/Down arrows to specify the Indent from left/right edge.  This setting defines 
where the first/last printed character will be positioned from the left/right edge of the paper. 
Setting the Text for the Header/Footer 
Each Header/Footer has three sections:  Left, Center, Right.  The Left Section is left-justified 
(beginning at the Indent from left edge setting), the Center Section is center-justified (based on 
the page width), and the Right Section is right-justified (ending at the Indent from right edge 
setting). 
You fill in the section boxes and format the text you want as follows: 
1. Click on the section box you want to use and type in the text for the He\
ader/Footer.  
2. To insert a page number, click the section box where you want it to display (left, center, or 
right), and then click the Page Number button. Composer automatically numbers pages 
sequentially. 
3. To format your Header/Footer, highlight the text and then click the Font button. Select the 
desired Font, Font style, and Size, and then click OK. 
Attaching a Document to Email 
You can attach a Composer document to an e-mail as follows:  
Choose the Send Mail command from the File menu, or click the Send Mail icon on the 
toolbar.  
Composer will save the current file as a PDF file and place it as an attachment to the mailing 
‘envelope’ supplied by your PC’s email program.  Complete the address portion and add any 
additional comments you want in the message and send like you do other email messages. 
Saving Documents 
To save a new document, choose the Save command from the File menu, or click the Save icon 
on the toolbar. If you have previously named and saved the document, it will automatically be 
56 Sharpdesk User’s Guide 
Downloaded From ManualsPrinter.com Manuals 
						

							saved. If this is the first time you are saving the document, a Save As dialog box displays 
allowing you to name it and save it with a .SDF extension.  
Opening a Composer Document 
You can open a Composer document as follows: 
1. Choose the Open command from the File menu. The Open dialog box appears. 
2. Navigate to the file you want to open and click Open. 
Closing Composer 
To close the Composer, choose the Exit command from the File menu. 
 
Sharpdesk User’s Guide 57 
Downloaded From ManualsPrinter.com Manuals 
						

							7.  
Chapter 7 
Sharpdesk Imaging 
Introduction 
Using Sharpdesk Imaging, you can view images, manipulate them, annotate them, and print 
them. 
Basic Imaging Concepts 
This section discusses some basic concepts and terminology to help you better understand 
Sharpdesk Imaging. 
What is Imaging? 
Imaging can be described as using computer software to create, modify, and process electronic 
images. Typical Imaging operations include: 
• Scanning text, photographs, or drawings and saving the results in an image file.  
• Displaying images using techniques such as thumbnail representations, magnification, 
rotation, and size to fit.  
• Sending image documents by e-mail or fax.  
• Adding annotations to images.  
• Performing electronic cleanup of images to make them easier to view.  
• Combining several imaging operations into a single, automated procedure that runs while 
you perform other tasks.  
Sharpdesk User’s Guide 58 
Downloaded From ManualsPrinter.com Manuals 
						

							Types of Images 
An image is an electronic representation of a text document, a photograph, a line drawing, or 
other graphical entity. You can create an image by scanning a printed page, a photograph, a 
drawing, by saving a fax, or by creating an image with a drawing or graphic-design program. 
After a page of text is scanned and saved, it takes on the properties of an image file, and can no 
longer be opened with a word processor or text editor. 
Image File Formats 
Images are saved as image files, which use file name extensions such as .TIF , .BMP , .JPG , and 
.AWD . The extension indicates the format used to store the image. 
Some formats, such as .BMP and .JPEG, contain just one image per file. 
 
Single Image File 
Other formats, such as .TIFF and .AWD, are similar to a book. They contain one or more pages 
with each page holding a single image. 
 
Multiple Image File 
Because image files are standard Windows files, you can use Windows commands to perform 
operations such as: 
• Organizing files into folders  
• Attaching an image file to an e-mail message  
• Copying, renaming, or deleting files  
• Printing or faxing files  
Image Documents 
An image document is a collection of one or more images that are logically related. A simple 
image document might be a blank form, scanned and saved in an image file format. 
Sharpdesk User’s Guide 59 
Downloaded From ManualsPrinter.com Manuals 
						

							  
 
Simple Image Document 
Another image document could be a collection of faxes, memos, and photographs that are 
scanned to a multi-page image file. 
 
Multi-Page Image File 
Sharpdesk Imaging 
With Sharpdesk Imaging, you can perform a variety of imaging operations by making selections 
from menus or by clicking on tool buttons.  
Many options present dialog boxes. If you are not sure about which value\
s or properties to set, 
accept the default values. These values were chosen to give satisfactory results in a variety of 
situations. As you experiment with the different options and property settings, you can create 
results that suit your preferences. 
Sharpdesk Imaging consists of the Imaging application and ActiveX controls. The Imaging 
application is described in the following sections. 
Imaging Application 
This section briefly describes what you can do with the Imaging application. For more detailed 
information, including how to perform specific tasks, refer to the on-line Help while using the 
application. 
Display Images 
Sharpdesk Imaging reads and displays the following types of image files: 
IMAGE FILE TYPE EXTENSION 
TIFF Document .TIF, .TIFF, .JFX 
Bitmap Image .BMP 
Fax Document (Windows 98 installations only) .AWD 
GIF File .GIF 
Image Bookmark File .IBK 
60 Sharpdesk User’s Guide 
Downloaded From ManualsPrinter.com Manuals 
						

							 
IMAGE FILE TYPE EXTENSION 
 
JPEG File .JPG, .JPE, .JPEG 
PCX/DCX Document .PCX, .DCX 
WIFF Document .WIF 
XIF Document .XIF 
You can display a single image in the window, display thumbnail views of the images contained 
in a multi-page image document, or display an image page and thumbnails together. 
 
 
Imaging Window Dialog 
Convert Image Files 
Using Sharpdesk Imaging, you can save a displayed image in one of the following formats: 
• .TIFF  
• .BMP  
• .JPEG  
• .AWD (Windows 98 only)  
Sharpdesk User’s Guide 61 
Downloaded From ManualsPrinter.com Manuals 
						

							  
In some cases, converting from one format to another causes the source image to permanently 
lose certain attributes. For example, if you save a color .BMP file to .AWD format (which is 
black and white only), the saved image is converted to black and white. If you convert the .AWD 
image back to .BMP, the color information that was lost in the first conversion cannot be 
recovered. 
Change Image Display 
You can change the image display by zooming to increase or decrease the size of the image, by 
sizing the image for the best fit, or sizing it to fit the height or wid\
th of a window. You can also 
rotate an image left, right, or 180 degrees. Rotating an image is useful if you scanned landscape 
images using a scanners sheet feeder, or if you fed a stack of document\
s into the scanners 
document feeder backwards (180 degrees from the desired orientation). \
Thumbnail images can be made larger to display more detail, or smaller to fit more of them in the 
window. You can also drag and drop thumbnails to change the order of pages in the image 
document. 
Scan Images 
You can create image documents by scanning forms, memos, pictures, or other paper documents 
to an image file.  
Sharpdesk Imaging supports TWAIN-compatible devices such as scanners and digital cameras. 
NOTE:  For best results, save scanned documents in TIFF format. 
Annotate Images 
You can add a variety of markups to an image by using Annotation features, and then save the 
annotations with the image. Examples of annotations include: 
• Freehand or straight-line markings  
• Highlighter  
• Hollow and filled rectangles  
• Attach-a-note text  
• Text from a file  
• Customizable rubber stamps such as “Received” or an image such as your company 
logo  
• Hyperlinks  
Several of these annotations have properties that can be set, such as color, line width, and font. 
A hyperlink is a special type of annotation that you can use to link to \
a file, a Uniform Resource 
Locator (URL) on the World Wide Web, or to a page in an image document\
. 
The document HQ.TIF is included in the Samples folder of this product. This example of an 
annotated document page includes hyperlinks to other pages within the document. Click on the 
text within the rectangles drawn on the map to jump to the photographs on pages 2 and 3 of the 
document. Click on the designated area of the street address on the map \
to jump to Eastman 
Softwares Homepage on the World Wide Web. 
62 Sharpdesk User’s Guide 
Downloaded From ManualsPrinter.com Manuals