Sharp MX 6201N User Manual

							MODEL:
Faxing
Using the fax function.
MX-6201N
MX-7001N
DIGITAL FULL COLOUR MULTIFUNCTIONAL SYSTEM
QuiQuick Stak Start Guidet GuideQuick Start Guide
General information
Functions of the machine and 
procedures for placing originals and 
loading paper.
Copying
Using the copy function.
Printing
Using the printer function.
Scanning
Using the scan function.
Document filing
Storing jobs as files on the hard 
drive.
System settings
Configuring settings to make the 
machine easier to use.Keep this manual close at hand for reference 
whenever needed.
MX-5500N
MX-6200N
MX-7000N
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							MANUALS PROVIDED WITH THE MACHINE
Printed manuals and manuals in PDF format are provided with the machine. The manuals in PDF format are 
stored on the hard drive in the machine.
The printed manuals contain information that you should know before using the machine, including the basic 
procedures for operating the machine. Please read these manuals well.
The manuals in PDF format provide detailed explanations of the functions of the machine. When the machine is 
used in a network environment, the PDF manuals can be viewed at any time by simply downloading them using a 
Web browser.
Printed manuals
Quick Start Guide (this manual)
Safety Guide / Troubleshooting
Software Setup Guide / Sharpdesk installation guide
This manual is intended to help you get started using the many basic and convenient 
functions of the machine.
When you are ready to learn about the machine in more detail, see the manuals in 
PDF format described on the next page.
This manual contains instructions for using the machine safely and lists the 
specifications of the machine and its peripheral devices.
The troubleshooting part explains how to remove paper misfeeds and provides 
answers to frequently asked questions regarding the operation of the machine in each 
mode. Refer to this manual when you have difficulty using the machine.
This manual explains how to install the software and configure settings to use the 
machine as a printer or scanner.
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							1
Manuals in PDF format
Manuals in PDF format can be downloaded from the Web server* in the machine.
The manuals contain detailed explanations of the procedures for using the machine. To download the PDF 
manuals, see How to download the manuals in PDF format (page 3).
* You will need the IP address of the machine in order to access the Web server in the machine. The IP address 
is configured in the Network Settings menu in the system settings.
This manual provides detailed explanations of the procedures for using the copy function.
This manual provides detailed explanations of the procedures for using the printer function.
This manual provides detailed explanations of the procedures for using the fax function.
This manual provides detailed explanations of the procedures for using the scanner function and the Internet fax 
function.
This manual provides detailed explanations of the procedures for using the document filing function. The 
document filing function allows you to save the document data of a copy or fax job, or the data of a print job, as 
a file on the machines hard drive. The file can be called up as needed.
This manual explains the System Settings, which are used to configure a variety of parameters to suit the 
aims and the needs of your workplace. Current settings can be displayed or printed out from the System 
Settings.
This manual provides information, such as basic operation procedures, how to load paper, and machine 
maintenance.
Users Guide
Copier Guide
Printer Guide
Facsimile Guide
Scanner Guide
Document Filing Guide
System Settings Guide
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							2
ACCESSING THE WEB SERVER IN THE 
MACHINE
When the machine is connected to a network, the machines built-in Web server can be accessed from a Web 
browser on your computer.
Opening the Web pages
Checking the IP address
To check the IP address of the machine, print out the all custom setting list in the system settings.
Access the Web server in the machine to open 
the Web pages.
Start a Web browser on a computer that is 
connected to the same network as the machine 
and enter the IP address of the machine.
Recommended Web browsers
Internet Explorer: 6.0 or higher (Windows
®)
Netscape Navigator:  7.0 or higher 
Safari: 1.2 or higher (Macintosh)
The Web page will appear.
The machine settings may require that user 
authentication be performed in order to open the Web 
page. Please ask the administrator of the machine for 
the password that is required for user authentication.
1Press the [SYSTEM SETTINGS] key.
2Select the all  custom setting list in the touch 
panel.
(1) Touch the [List Print (User)] key.
(2) Touch the [Print] key to the right of All  Custom Setting List.
The IP address is shown in the list that is printed.
SYSTEM
SETTINGS
Print
Print
Print
Print
System Settings
List Print (User)
All Custom Setting List:
Sending Address List:
Printer Test Page:
Document Filling Folder List:
PCL Symbol Set List
Individual List
Back
System SettingsAdmin PasswordExit
Total Count
Paper Tray
Settings
Printer Condition SettingsDocument FilingControl
Address ControlFax Data
Receive/Forward
USB-Device Check
Default SettingsList Print
(User)
(1)
(2)
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							3
How to download the manuals in PDF format
Manuals containing detailed information on the machine can be downloaded from the Web pages.
Download a manual in PDF format.
(1) Click [Operation Manual Download] in the 
menu of the Web page.
(2) Select the desired language.
(3) Select the manual that you wish to download.
(4) Click the [Download] button.
The selected manual is downloaded.
(1)
(2)
(4)
(3)
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							4
TABLE OF CONTENTS
PART NAMES AND FUNCTIONS  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
OPERATION PANEL  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
USING THE TOUCH PANEL  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
USER AUTHENTICATION  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
HOME SCREEN  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
PLACING ORIGINALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
CHANGING PAPER IN A TRAY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16
BASE SCREEN OF COPY MODE  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
MAKING COPIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
2-SIDED COPYING (Automatic Document Feeder) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
COPYING ON SPECIAL PAPER (Bypass Copy)  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
MAKING COLOUR COPIES (Colour Mode)  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
SELECTING THE EXPOSURE AND IMAGE TYPE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
FITTING THE COPY IMAGE TO THE PAPER (Automatic Ratio Selection) . . . . . . . . . . . . . . . . . 31
ENLARGEMENT/REDUCTION (Preset Ratios / Zoom) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
INTERRUPTING A COPY RUN (Interrupt Copy)  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
STORING COPY OPERATIONS (Job Programs) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
SELECTING A SPECIAL MODE  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
CONVENIENT COPY FUNCTIONS  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
PRINTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
CANCELLING PRINTING (AT THE MACHINE) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
SELECTING PRINT SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56
CONVENIENT PRINTER FUNCTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
General information
Copying
Printing
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BASE SCREEN OF FAX MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
SENDING A FAX. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
CHANGING THE SIZE OF A FAX  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
CHANGING THE EXPOSURE  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66
CHANGING THE RESOLUTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
STORING A FAX NUMBER  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission). . . . . . . 72
FORWARDING RECEIVED FAXES (Fax Data Forward)  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
CONVENIENT DIALLING METHODS  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
SPECIAL FAX MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
SELECTING A SPECIAL MODE  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
CONVENIENT FAX FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
NETWORK SCANNER FUNCTION  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
BASE SCREEN OF SCAN MODE  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
SCANNING AN ORIGINAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
CHANGING THE RESOLUTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
CHANGING THE FILE FORMAT  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
STORING A DESTINATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission)  . . . . 93
CONVENIENT TRANSMISSION METHODS  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
SPECIAL SCAN MODES  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
SELECTING A SPECIAL MODE  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
CONVENIENT SCANNER FUNCTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
DOCUMENT FILING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
QUICKLY SAVING A JOB (Quick File) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
APPENDING INFORMATION WHEN STORING A FILE (File)  . . . . . . . . . . . . . . . . . . . . . . . . . . . 105
SAVING A DOCUMENT ONLY (Scan to HDD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
PRINTING A SAVED FILE  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
SYSTEM SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
Faxing
Scanning
Document filing
System settings
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							General information General information
7
This section provides general information about the machine, including the 
names and functions of the parts of the machine and its peripheral devices, 
and the procedures for placing originals and loading paper.
XPART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . . .  8
XOPERATION PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
XUSING THE TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . 12
XUSER AUTHENTICATION . . . . . . . . . . . . . . . . . . . . . . . 13
XHOME SCREEN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
XPLACING ORIGINALS . . . . . . . . . . . . . . . . . . . . . . . . . . 15
XCHANGING PAPER IN A TRAY  . . . . . . . . . . . . . . . . . . 16
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							8
PART NAMES AND FUNCTIONS
Exterior
(1) Saddle stitch finisher / finisher*
This can be used to staple output. The saddle stitch 
finisher can automatically staple output at the centre 
line and fold the pages to create a pamphlet.
(2) Punch module*
This is used to punch holes in output.
(3) Inserter*
This inserts covers and inserts into copy and print 
output. Paper loaded in the inserter can also be 
stapled.
(4) Automatic document feeder
This automatically feeds and scans multiple originals. 
Both sides of 2-sided originals can be scanned at 
once.
(5) Document feeder tray
Place the originals in this tray when using the 
automatic document feeder.
(6) Front cover (upper)
Open to replace a toner cartridge.
(7) Front cover (lower)
Open to power on the machine.
(8) Operation panel
(9) Right Tray
Output can be delivered to this tray.(10) Document glass
Use this to scan a book or other original that cannot 
be fed through the automatic document feeder.
(11) Tray 1
This holds paper. Up to 1200 sheets of paper can be 
loaded.
(12) Tray 2
This holds paper. Up to 800 sheets of paper can be 
loaded.
(13) Tray 3
This holds paper. Up to 500 sheets of paper can be 
loaded.
(14) Tray 4
This holds paper. Up to 500 sheets of paper can be 
loaded.
(15) Tray 5 (when a large capacity tray is installed)*
This holds paper. A4 or 8-1/2 x 11 paper can be 
loaded in the large capacity tray (MX-LCX2). Up to 
3500 sheets of paper can be loaded.
Paper from B5 to A3W (8-1/2 x 11 to 12 x 18) can 
be loaded in the large capacity tray (MX-LCX3). Up to 
3000 sheets of paper can be loaded.
(16) Output tray (centre tray)
Copy jobs and print jobs are delivered to this tray. 
(When a finisher or saddle stitch finisher is installed, 
the output tray (centre tray) cannot be used.)
(1)(2)(3)(4)(6)(7)(8)(9)(10)(5)
(12)(11)(15)(16)(13)(14)
When a finisher 
(peripheral device) 
is installed.
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