Siemens Hicom 300 Voice Mail System Operating Instructions
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21 CALL FORWARDING TO VOICE MAIL SYSTEM - DIGITAL TELEPHONES - Incoming calls may be directed to your mailbox by using CALL FORWARD PRESET or CALL FORWARD VARIABLE. Preset Call Forwarding to your mailbox - Press PROGRAMME key - Press CALL FORWARD key twice - Dial *75 - Press PROGRAMME key - CALL FORWARD led is on and / or - Display shows - FORWARDING TO *75 VOICE MAIL The Voice Mail System access code has now been programmed permanently and all calls will be forwarded directly to your mailbox. Deactivate Call Forwarding - CALL FORWARD led is on and / or - Display shows - FORWARDING TO *75 VOICE MAIL - Press CALL FORWARD key - CALL FORWARD led is off and / or - Display shows - FORWARDING DEACTIVATED Calls will now ring as normal to your extension. When Preset Call Forwarding has been deactivated it will serve as Call Forward Busy or Call Forward No-Answer. i.e. If your extension rings for longer than a predetermined time (normally 25 seconds), or is busy, calls will be diverted to your mailbox.
22 CALL FORWARDING - Cont’d Reactivate Call Forwarding - CALL FORWARD led is off - Press CALL FORWARD key - CALL FORWARD led is on and / or - Display shows - FORWARDING TO *75 VOICE MAIL Calls will now be forwarded directly to your mailbox. Variable Call Forwarding to your mailbox - Press PROGRAMME key - Press CALL FORWARD key once only - Dial *75 - Press PROGRAMME key - CALL FORWARD led is on All calls will be forwarded directly to your mailbox. Cancel Variable Call Forwarding - CALL FORWARD led is on and / or - Display shows - FORWARDING TO *75 VOICE MAIL - Press CALL FORWARD key - CALL FORWARD led is off and / or - Display shows - FORWARDING DEACTIVATED Calls will now ring as normal to your extension
23 PERSONAL ANNOUNCEMENT SUGGESTIONS Advise the callers that they have reached the correct destination You have reached the answering service of.................... Supply the callers with the following information:- I will be in a meeting from...........to........... and will return your call after..........o’clock or I will be out of town from..........to........... or I will be on leave from...........to............ or I am busy with a call at the moment and will return your call as soon as possible Invite the callers to leave a message After the tone please leave your - Name & Number and a short message Provide the callers with an alternate number if immediate assistance is required If you have a touch tone telephone...dial - 02 followed by XXXX & * to reach............... or If you need urgent assistance, I can be reached on XXX-XXXX Thank you Goodbye Put a smile in your voice