Sony Peg N760c Clie Handheld Instructions Manual

							Chapter2Using Basic applications51
 Managing addresses and phone numbers (Address Book)
Sorting the address entries in the list
You can sort the address entries in your desired order: listing by last and
then first name, or listing by company and then last name. The address
entries will be displayed in the selected order when you start Address Book.
Any changes in the address order, however, do not affect the original
address entries.
1Press the Address Book  button on the front panel.
The Address screen is displayed, listing your current entries.
2Tap the Menu  icon.
Address Book menu is displayed.
3Tap Options, and then tap Preferences.
The Address Book Preferences dialog box appears.
4Tap the desired order of the address entries in the List By
field.
Select the desired order that the address entries are to be listed when
Address Book starts.
5Tap OK.
The address entries are sorted in the selected order.
Notes
•When you tap Last Name, First Name, the address entries are sorted in
alphabetical order of an individual’s last name and then first name.
•When you tap Company, Last Name, the address entries are sorted in
alphabetical order of the company name, and then an individual’s last name. 
						

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 Managing addresses and phone numbers (Address Book)
Looking up an address entry
The Look Up feature helps you to quickly scroll to any of your address
entries.
1On the Address Book list screen, enter the first letter of the
entry you want to find.
The list scrolls to the first entry that begins with that letter. If you write
another letter, the list scrolls to the first entry that starts with those two
letters.
For example, writing an “s” scrolls to “Sands,” and writing “sm” scrolls
further to “Smith.” If you sort the list by company name, the Look Up
feature scrolls to the first letter of the company name.
2Tap the entry you want to view or press the Jog Dial
navigator.
The entry you selected is shown. 
						

							Chapter2Using Basic applications53
 Managing addresses and phone numbers (Address Book)
Editing Address Book entries
Pasting an image to an address entry
You can paste an image to the address entry. Paste a photograph of a person
or restaurant, for example, as a reminder of an address entry.
To paste an image, install the PictureGear™ Pocket software onto your CLIÉ
handheld. For installation, see “Installing add-on applications onto your
Sony CLIÉ Handheld or Memory Stick media” in the Read This First
manual.
1Tap the address entry to which you want to paste an image in
the address list.
The Address View screen of the selected address record appears.
2Tap Edit.
The Address Edit screen appears.
3Tap No Image in the upper right of the screen.
The PG Pocket screen appears.
Tap No Image.
Continued on next page 
						

							Chapter2Using Basic applications54
 Managing addresses and phone numbers (Address Book)
4Tap the image you want to paste.
The image you selected is pasted to the address entry.
5Tap Done.
The Address screen is displayed again.
A camera 
 icon is attached to the entry that has the pasted image.
Note
If you use the Palm Desktop for CLIÉ software to change the category of the
address entry that has a pasted image, the image will no longer be associated with
the address entry after the next HotSync operation. To edit an address entry with a
pasted image, use the Address Book application in your CLIÉ handheld.
To change the image
Tap the image and then select another image in the “Select an image” screen.
To remove the image
Tap the image and then tap No image in the “Select an image” screen.
A camera  icon 
						

							Chapter2Using Basic applications55
 Managing addresses and phone numbers (Address Book)
Modifying an address entry
You can modify part of the address entry.
1On the Address Book list screen, tap the entry you want to
modify.
The Address View screen of the selected entry appears.
2Tap Edit.
The Address Edit screen appears.
3Tap the field that you want to edit.
You can edit the tapped field.
4Edit the entry.
5When modification is complete, tap Done.
The Address screen is displayed again.
To select types of phone numbers
You can select the types of phone numbers or e-mail addresses that you
associate with an Address Book entry. Any changes you make apply only to
the current entry. To select other types of phone numbers in an entry, tap the
arrow V and select the desired label from the drop-down list. 
						

							Chapter2Using Basic applications56
 Managing addresses and phone numbers (Address Book)
Duplicating an address entry
You can copy existing address entries you have created. This feature is
useful when you use the address of one person or edit part of the address for
another person.
1On the Address Book list screen, tap the entry you want to
copy.
The Address View screen of the selected record appears.
2Tap the Menu  icon.
The Address Book menu is displayed.
3Tap Duplicate Address from the Record menu.
The entry you selected in step 2 is copied.
The word “Copy” is added to the end of the name field of the copied
information.
4Tap Done.
The Address screen is displayed again.
Note
The pasted image is not duplicated. 
						

							Chapter2Using Basic applications57
 Managing addresses and phone numbers (Address Book)
Deleting an address entry
1On the Address Book list screen, tap the entry you want to
delete.
The Address View screen of the selected record appears.
2Tap Edit.
The Address Edit screen appears.
3Tap Details.
The Address Entry Details dialog box appears.
4Tap Delete.
The Delete Address dialog box appears.
5Tap OK to delete the entry.
The selected entry is deleted. To cancel deletion, tap Cancel.
Tip
If you select the “Save archive copy on PC” check box, the deleted data will be
saved onto the Palm Desktop for Sony software on your computer during the next
HotSync operation. 
						

							Chapter2Using Basic applications58
 Managing addresses and phone numbers (Address Book)
Changing the address entry details
You can change the type of information that appears in the address list
screen, categorize an entry, and hide an entry for security reasons. You can
also delete entries.
1On the Address Book list screen, tap the entry you want to change.
The Address View appears.
2Tap Edit.
The Address Edit screen appears.
3Tap Details.
The Address Entry Details dialog box appears.
4Change desired settings.
Show in List: Select which type of entries or other information appears in
the Address list screen. Tap the arrow V and select from Work, Home,
Fax, Other, or E-mail.
Category: Assign the entry to a category.
Private: Select the Private check box to hide the current entry when
Security is turned on. For details on Security, see “Protecting your data
(Security)” on page 100.
5Tap OK.
The address entry details are saved. 
						

							Chapter2Using Basic applications59
 Managing addresses and phone numbers (Address Book)
Using the Address Book menus
This section explains the menu commands specific to Address Book. For the
Edit menu, see “Using the Edit menu” on page 108. The Record and Options
menus differ depending on whether you are displaying the Address List
screen or the Address View screen.
Record menus
Delete AddressDeletes the current address entry. The Delete Address dialog
box appears.
Notes
•By default, the entry that you delete will be saved onto the
Palm Desktop for CLIÉ software on your computer during
the next HotSync operation. To delete the entry completely,
deselect the check box (
) for “Save archive copy on PC”
in the Delete Address dialog box.
•
If the current entry has an image pasted, the image will not be deleted.
Duplicate AddressMakes a copy of the current entry and displays the copy in Address
Edit so you can make changes to the copied entry. The copy has the
same category and attached notes as the original entry.
Beam AddressSends all the address entries in the currently selected
category to another CLIÉ handheld via the infrared
communications port.
Beam CategorySends all the Address Book entries in the currently selected
category to another CLIÉ handheld via the infrared
communications port.
Attach NoteAdds comments to the current address entry. Choosing this
menu opens up a screen for entering comments.
Delete NoteDeletes comments from the current address entry. Choosing
this menu opens up the Delete Note dialog box. Tap Yes to
delete comments and No to cancel the delete function.
Select Business CardDefines the current address entry on a business card. A
business card icon () will be displayed when you set an
entry as a business card.
Beam Business CardSends the current business card to another CLIÉ handheld via
the infrared communications port. You can also send a business
card via the infrared communications port by pressing and
holding down the Address Book button for longer than 2
seconds. This menu item is highly useful because you can
exchange business cards with other CLIÉ handhelds with ease. 
						

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 Managing addresses and phone numbers (Address Book)
Options menus
FontYou can select a desired font in the Select Font dialog box .
Preferences Remember last category: Determines how Address
Book appears when you return to it from another
application. If you select this check box, Address Book
shows the last category you selected. If you clear it,
Address Book displays the All category.
Rename Custom FieldsThese custom fields appear at the end of the Address Edit
screen. Rename them to identify the kind of information
you enter in them. The names you give the custom fields
appear in all entries.
SecurityHides the current record unless the password is entered.
You can select the view option among Show Records,
Mask Records, or Hide Records.
About Address BookShows the version information for Address Book.