Sony Peg S360 Clie Handheld Instructions Manual

							91Chapter2Using basic applications
5Tap Add.
The Phone Lookup closes and the name and phone number are added to
the record you displayed in step 1.
To activate Phone Lookup with Graffiti
Write the Graffiti® Command stroke   to activate Phone Lookup.
Phone Lookup using text
Drag and highlight text and then write the Graffiti Command stroke
 . The selected text is replaced with the found name and phone
number.
If multiple records are found, the Phone Number Lookup screen appears.
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Protecting your data (Security)
Your CLIÉ handheld includes a Security application that allows you to
protect your data from unauthorized users.
In Security, you can do the following:

 Lock and turn off your CLIÉ handheld so that it does not operate until
you enter the correct password.

 Set the CLIÉ handheld to automatically lock at/after a preset time, or
whenever you turn it off.

 Mask all records that you mark as private so the information appears
greyed out.

 Hide all records that you mark as private so they do not appear on any
screen.
You can mask or hide private records with or without a password. Without
a password, private records are hidden or masked until you set the Security
application to show them. With a password, you must enter the password to
view the private records.
Assigning a password
You can assign a password to protect your private records and to lock your
CLIÉ handheld.
1Rotate the Jog Dial navigator to select Security and then
press the Jog Dial navigator. Or tap the Security 
 icon on
the Application Launcher screen.
The Security screen appears.
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2Tap Unassigned.
The Password dialog box appears.
3Enter a password and a hint to remember it, then tap OK.
The dialog box for verifying the password appears.
4Enter the same password again to verify it and then tap OK.
Your password is assigned. In Password, “-Assigned-” is displayed.
To lock your CLIÉ handheld with this password, see page 95.
Changing or deleting a password
You can change or delete the password you assigned. You should enter the
current password before you can change or delete it.
1Rotate the Jog Dial navigator to select Security and press the
Jog Dial navigator. Or tap the Security 
 icon on the
Application Launcher screen.
The Security screen appears.
2Tap -Assigned-.
The Password dialog box appears.
3Enter the current password and then tap OK.
The dialog box used to enter a new password appears.
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4•To change the password, enter a new password and then
tap OK.
•To delete the password, tap Unassign.
If you forget your password
If you forget your password, you can delete it. Note, however, that deleting
a forgotten password also deletes all entries and records marked as Private.
(If you synchronize with your computer before deleting a forgotten
password, you can restore your private records at the next HotSync
®
operation.)
1Tap Lost Password in step 3.
The Delete Password dialog box appears.
2Tap Yes.
Your password and private records are deleted.
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Locking your CLIÉ handheld with a password
You can lock your CLIÉ handheld so that you have to enter your password
to operate it.w
Notes
If you lock your CLIÉ handheld, you must enter the exact password to restart your
CLIÉ handheld. If you forget the password, you must perform a hard reset to resume
using your CLIÉ handheld. Performing a hard reset deletes all the records in your
CLIÉ handheld; however, you can restore all synchronized data at the next HotSync
®
operation.
1Perform a HotSync operation to synchronize the data
between your CLIÉ handheld and your computer.
See “Chapter 3: Exchanging and updating data using a HotSync®
operation” for more information.
2Assign a password and a hint to remember it.
Follow the steps described in “Assigning a password.”
3Rotate the Jog Dial navigator to select Security and press the
Jog Dial navigator. Or tap the Security 
 icon on the
Application Launcher screen.
The Security screen appears.
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4Tap Lock & Turn Off.
The System Lockout dialog box appears.
5Tap Off & Lock.
Your CLIÉ handheld is turned off and locked.
To start your CLIÉ handheld, turn it on and enter the password.
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Setting your CLIÉ handheld to lock automatically
You can set your CLIÉ handheld to lock whenever you turn it off.
1Back up your data and assign a password.
Follow the steps described in “Assigning a password”(page 92).
2Tap Never.
The Password screen appears.
3Enter your password, and then tap OK.
The Lock Handheld screen appears.
       
4Tap your choice from the list.
•Never: Your CLIÉ handheld will not lock automatically. To lock it
manually, you must tap Lock & Turn Off in the Security screen.
•On power off: Your CLIÉ handheld will lock when it is turned off.
•At a preset time: The Set Time dialogbox appears. Set a time so
your CLIÉ handheld will lock at that preset time.
•After a preset delay: Set your CLIÉ handheld to lock if inactive for
a preset time. Enter the time, and tap the arrow V next to it to select
minute(s) or hour(s).
5Tap OK.
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Making records private
In all basic applications, you can make individual records private. Private
records remain visible and accessible, until you select the Security setting to
hide all private records.
To mask or hide private records
You can mask or hide your private records. To view the masked or hidden
records, you need to enter the password.
1Rotate the Jog Dial navigator to select Security or tap the
Security 
 icon on the Application Launcher screen.
The Security screen appears.
2Tap the arrow V next to Current Privacy to select Mask Records
or Hide Records from the drop-down list.
•Mask Records: Masked records appear as grey placeholders in their
position with a lock mark.
•Hide Records: Hidden records disappear completely from the
screen.
   
                  
When you select Mask Records                 When you select Hide Records
3Tap OK.
To display private records
In step 2, select Show Records.
If you have a password, the Show Records screen appears.  Enter the
password and then tap OK.
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Attaching notes
In all basic applications except Memo Pad, you can attach a note to a record. A
note can be up to several thousand characters long. For example, for an
appointment in Date Book, you can attach a note with directions to a location.
1Tap the record to which you want to add a note.
2Address Book only: Tap Edit.
The Address Edit screen appears.
3Tap Details.
4Tap Note.
5Enter your note.
6Tap Done.
A small note icon appears at the right side of any item that has a note.
Tip
To display the note, tap the note icon. You can review or edit the note. To delete
the note, tap Delete and then tap Yes.
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Performing common tasks
Purging records
If outdated records of Date Book or To Do List take up memory on your
CLIÉ handheld, it ’s a good idea to remove them by using Purge. If you
think Date Book or To Do List records might prove useful later, you can save
them in an archive file on your computer. Purging is not available in Address
Book or Memo Pad, so delete outdated records from these applications.
1 Open the application.
2 Tap the Menu  icon.
3 Tap Purge from the Record menu.
The Purge screen appears.
4Tap the arrow V and select how old a record must be to be
purged.
5If you want to save a copy of the purged records on your
computer, select the “Save archive copy on PC” check box.
If you want to delete the records completely, clear it.
6Tap OK.If you chose to save a copy of the purged records, your CLIÉ handheld
transfers them to an archive file on your computer the next time you
perform a HotSync
® operation.
Note
Purging does not happen automatically. You must tap the command to make it happen.