Vidicode Call Recorder Manual

							Call Recorder Manual ©-2001 Vidicode Datacommunicatie BV  51 This function allows you to determine the time when the recorder should 
automatically copy the recordings from the memory onto the disk. Fill in a 
time when the recorder is normally not in use. It is also possible to switch off 
automatic copying. 
Note: If automatic copying is switched off, the working memory will fill up over time. The oldest recordings will be overwritten continuously to make place for new recordings. It will be up to you to ensure that the memory is copied in time (within four hours of recording time). It is also possible to determine yourself whether you want to save recordings and to copy them onto the disk individually. If a partly filled memory is about to run out of space the recorder will warn you a number of times with a sound signal and a statement on the display. 
7.3.6 Software Update 
Software Update
START STOP
This function allows the recorder to load a new software version from the disk. 
The recorder recognizes the necessary files; in this way the software could 
also be partially updated.  
7.4  Copying One Recording 
It is possible to copy only one recording from disk to memory and vice versa. 
This can be useful if the recording needs to be kept separately. It is done as 
follows: 
If the Recording is in the Memory: 
•  Select the recording 
• Press 
 
•  Confirm the request to copy  
						

							Call Recorder Manual ©-2001 Vidicode Datacommunicatie BV  52  If the Recording is on the Disk: 
In this situation the recorder assumes that you want to copy the recording 
onto another disk 
•  Select the recording to be copied 
• Press  
 
•  Confirm the order to copy 
•  The disk is ejected after copying 
•  Insert another disk 
•  Confirm the request to copy 
•  The recording is copied onto the new disk 
If you only wanted to copy into the memory, do not confirm the request to 
copy the second time. In that case the original disk can be put back into the 
drive. 
7.5  Playing Back from a Disk 
A full disk can be put back into the recorder at any time, and all recordings on 
the disk can be played back. The Call Recorder will still record even with a full 
disk in place.  
After a full disk has been listened to, the present working disk should be 
replaced to enable the recorder to copy the recordings of that day onto the 
working disk at night.  
Note: Please be aware that if you try to locate recordings on an older disk, you will find not only the recordings on the disk, but also the recordings of the calls of that day which are still in the memory. 
7.6  LS120 Disks and your PC 
If your PC has an LS120 disk drive, the disks recorded in the Call Recorder 
can be placed in the drive of the PC and from there copied to whichever  
						

							Call Recorder Manual ©-2001 Vidicode Datacommunicatie BV  53 medium you desire. It does not matter that the Call Recorder has formatted 
the disks in a different way.  
Using Call Recorder Archive Software is the best way of importing recordings 
from the Call Recorder into a PC. This software will enable you to play the 
recordings via the loudspeakers of your PC, or convert them without any loss 
of quality into the audio format ADPCM, which can be played by any PC with 
a sound card.   
						

							Call Recorder Manual ©-2001 Vidicode Datacommunicatie BV  54    
						

							Call Recorder Manual ©-2001 Vidicode Datacommunicatie BV  55
8  The Call Recorder in use as a telephone 
The Call Recorder not only records, it can also be used as a telephone for 
analog telephone lines. A reason to do so would be that many users prefer to 
have as few pieces of equipment on their desk as possible.  Call Recorder 
users will have to accustom themselves to phoning with a headset, but 
people who often ring from their desks will soon see its advantages compared 
to a handset. 
8.1  Operating the Call Recorder as a Normal Telephone 
The Call Recorder is operated similarly to a normal telephone. 
Dialling a Number - traditional 
Press 
. The display will show: 
Dial a number:
FLASH REPEAT VOLUME
and the dialling tone can be heard. Either key in the number or press the 
‘REPEAT’ soft key to repeat the number last dialled. Recording will start 
automatically. After dialling the display will show:
Recording call!
10-08-98 14:20 00:01:33
At the end of the call the line is disconnected by pressing .  
Dialling a number – GSM style 
It is possible to key the number in first, like one does with a GSM phone, and 
then to press the telephone key next to make a connection. 
W hen keying in the number you might read, for example:  
						

							Call Recorder Manual ©-2001 Vidicode Datacommunicatie BV  56 
Number: 0793617181
STORE CLEAR STOP
The advantage is that the number can be changed or erased and another one 
keyed in before you call. It could also be entered first in the telephone book. 
In order to erase a number, press 
 and to erase the entire line press the 
‘CLEAR’ softkey. 
Recorder functions while making a telephone call 
W hen the phone is in use all normal recorder functions such as stopping or 
pausing the recording are available, whille as are the following operating 
options:  
Adjusting the Sound Level 
At times when the display does not show any functions for the softkeys, the 
user can adjust the sound level of the headset and/or the inbuilt loudspeakers 
by repeatedly pressing the softkey on the right. There are seven possible 
levels. The standard level is the one configured by the user upon installation. 
Using the Telephone Book 
Saving Numbers in the Telephone Book 
The Call Recorder has an 800 number memory, in which telephone numbers 
can be pre-programmed. To operate it,  follow these steps:  
•  Type in a number    
•  Press the ‘STORE’ softkey 
•  Type in the name by repeatedly pressing the letter keys  
•  Press the ‘STORE’ softkey 
•  Check the name and number on the display     
•  Press the ‘STORE’ softkey  
						

							Call Recorder Manual ©-2001 Vidicode Datacommunicatie BV  57 W hen a telephone number is being saved, special effects can be added to it:  
Adds a ‘hookflash’ (connect key) 
    W aits for a dialling tone  
Pauses a short while during dialling    
The letter typed in last can be erased with  
 and the action can be broken 
off with 
 . 
Dialling a Number from the Telephone Book 
Press 
. Next type the first letter of the name you are looking for: e.g. 
twice 6 to search for an M. The list with numbers can then be scrolled up and 
down with the  
 and  keys. Press  to start dialling. 
Transferring a Call 
If the Call Recorder is connected to an internal exhange, it is possible to 
transfer a call on the Call Recorder to another telephone. In principle this is 
done in the same way it would be done with a normal telephone. In most 
cases it is sufficient to press the  ‘FLASH’ softkey, to type in the number of 
the other telephone and to disconnect.  
Transferring a Call from the Call Recorder to another Phone in Series. 
W hen a call initiated on or received by the Call Recorder has to be 
transferred to another phone in the series, proceed in the following way:  
•  Pick up the handset of the normal telephone 
•  Switch off the Call Recorder by pressing on the 
 key. You can 
now talk on the normal telephone.  
						

							Call Recorder Manual ©-2001 Vidicode Datacommunicatie BV  58  8.2  Configuring the Telephone Functions 
Configuring allows a detailed ‘fine-tuning’ of the telephone functions. Please 
remember that the telephone functions only work for a Call Recorder that has 
been set to ‘Telephone’, the first question in the configuration menu. 
To get to the telephone configuration menu, first press the  
 key and then 
choose the ‘Telephone settings’ menu. It offers the following options: 
8.2.1  Telephone Active or not 
Telephone active: Yes
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If the telephone is de-activated here, the telephone-functions and the 
telephone answering machine cannot be used. 
8.2.2  Hook Flash and Earth Flash 
There are two installation questions referring to the operation of the  ‘FLASH’ 
softkey. 
Put on hold: Hook-Flash
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The possibilities are Hook-flash or Earth-flash. The type of telephone 
exchange you have will determine which one of these should be selected. 
Both methods are in common use. 
Hook-Flash time: 100ms
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The duration of the hook-flash or earth-flash can also be set.   
						

							Call Recorder Manual ©-2001 Vidicode Datacommunicatie BV  59 8.2.3  Waiting after Dialling 
Wait after dial: 2.5s
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This refers to the time between the moment the telephone is taken off the 
hook and the start of the recording, when the recorder registers the number 
that you dial and stores it as a search code. Don’t make the waiting time too 
long or you might miss the beginning of the conversation. 
8.2.4 Caller ID 
Caller ID: No
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This refers to caller ID, the system that allows you to be informed about the 
telephone number of the caller. Caller ID is a function of the telephone 
network that is available in some countries and that you have to subscribe to. 
It will not work on an in-house telephone system. Only enable caller ID when 
you have subscribed to the function. W hen enabled the Call Recorder will 
store the telephone number of incoming calls exactly in the same way as it 
stores telephone numbers of outgoing calls. This will allow you to search by 
telephone number and to read the telephone number from the display when 
listening to a recorded call. 
8.2.5  K-break Detection (UK only) 
K-break detection: Yes
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Analog telephone lines in the United Kingdom use a K-break to indicate to a 
telephone that a call has been answered. K-break detection is important 
because it allows a telephone answeringmachine to determine when a call is 
over and the recording should be stopped. If your Call Recorder is not directly 
connected to an analog telephone line, it is better to switch off the K break 
detection.  
						

							Call Recorder Manual ©-2001 Vidicode Datacommunicatie BV  60  8.2.6 Answering 
Rings to Answer on: 1
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Rings Always Answer: Off
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These two parameters determine under which circumstances the answering 
machine in the Call Recorder will answer a call. 
The first option refers to the situation in which the answering machine is 
active; the second one refers to the situation when it is not. The answering 
machine is switched on manually, for example when leaving the office. 
8.2.7  The Settings of the Telephone Ring 
Ring Variation: 1x6
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Ring Frequency: 1400+250
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Ring Volume: 15
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