Vidicode Call Recorder Manual

							Call Recorder Manual ©-2001 Vidicode Datacommunicatie BV  61 Ring Variation 
Ring variation allows you to program the number of bleeps per ring, and how 
long they last for.  
Ring Frequency 
Each ring is split into a sequence of a few double tones, the frequency of 
which can be programmed with this parameter.  
Ring Volume 
This parameter sets the loudness of the ring. The setting ‘Off’ is used to 
switch off the ring of the Call Recorder 
8.2.8  Use of Speaker with Answering Machine 
Speaker after Answer: On
NEXT CHANGE BACK
This parameter allows you to listen to the telephone answering machine via 
the speaker. W hen it is switched to ‘On’, the loudspeaker will automatically 
turn itself on when a message is being spoken into the answering machine, 
so that you could pick up the phone yourself if you wanted to.  
8.2.9  Maximum Message Time 
Max. Message time: 120s
NEXT CHANGE BACK
The maximum length of a message recorded onto the answering machine 
can be set with this function, and can be varied between 30 and 7650 
seconds.  Programming a long maximum message time is no problem, 
because recording is stopped automatically at the end of the message, or 
when the connection is broken off.  
						

							Call Recorder Manual ©-2001 Vidicode Datacommunicatie BV  62  It is also possible to set the maximum message time to “Off” so that it will not 
allow a message to be left. 
  
						

							Call Recorder Manual ©-2001 Vidicode Datacommunicatie BV  63
9  The Telephone Answering Machine 
A Call Recorder connected to a normal analog telephone line can be used as 
a telephone answering machine. Its use as a telephone answering machine 
does not hinder its use as a Call Recorder. The telephone answering 
machine can be operated from the desk, as well as remotely. 
9.1 Desk-Top Operation 
9.1.1  Switching On and Off 
The answering machine can be switched on and off by pressing 
. You 
will see: 
Answering Machine
SEARCH WELCOME ON
Press the ‘ON’ softkey. 
The display will indicate that the recorder is going to function as a telephone 
answering machine.   
Monday 12-04-99 16:36
Answering Machine
9.1.2 Welcome Messages 
There is a maximum of 30 different welcome messages available, and if this 
facility is used, one should be careful to select the right message every time 
the answering machine is left on. How the answering machine can be 
programmed is described below:  
						

							Call Recorder Manual ©-2001 Vidicode Datacommunicatie BV  64  Recording and Playing a Welcome Message 
Press 
. Press the ‘W ELCOME’ softkey.  The display says:      
Welcome message
SYSTEM DELETE STOP
W ith the help of the recorder keys a new welcome message can now be 
recorded or listened to.  
As usual, recording is done with the recorder keys.  Press the  ‘RIGHT’ 
softkey if you are happy with the recording; press the ‘W RONG’ softkey if you 
want to break off recording. 
A maximum of 30 possible messages can be recorded, played and used by 
typing in the following: 
0 –9   Select welcome message 0 to 9 
#0-#9    Select welcome message 10 to 19 
*0-*9   Select welcome message 20 to 29 
If any message other than 0 is chosen this will be indicated on the display:  
Welcome message 14
SYSTEM ERASE STOP
9.1.3  Playing Back Messages 
If any messages have come in during your absence the display will say: 
AWAY Mo 19-08-98 17:09
4 new Messages
Press  to listen to them. The Call Recorder will start playing them 
straight away.   
						

							Call Recorder Manual ©-2001 Vidicode Datacommunicatie BV  65 The messages can be played again with the help of the recorder keys, which 
have the same function here as they have when telephone call recordings are 
being played back. 
Afterwards you can decide whether you want to store them or delete them.   
Tip: You have another chance to store or delete the messages later if no new 
recording (message, memo or call) has yet been started. Just press  after 
you have pressed . 
9.1.4  Playing Old Messages 
If messages have not been erased straight after being played, they can be 
played again later. Press 
, and then the ‘SEARCH’ softkey.  
Answering Machine
SEARCH STOP
Press the ‘SEARCH’ softkey if you want to listen to old messages. Next, the 
messages are searched for on the basis of the date and search code.  
9.2  Operating the Call Recorder Remotely 
9.2.1 Introduction 
The messages in the answering machine can be played remotely, and the 
welcome message and password can be changed remotely as well. The 
precondition is that the Call Recorder answers your call, which it can only do 
if the answering function has been switched on before the office was left, or if 
it has been programmed to ‘always answer’ the telephone after a set (large) 
number of rings. 
W hen the Call Recorder is dealing with messages received remotely, it uses 
spoken statements that have been, or can be, stored in its memory. These 
would take up rather a lot of space in a Flash Call Recorder or a LS120 Call 
Recorder, but in a Hard Disk Call Recorder the space they take is negligible. 
For this reason the statements are already present in a Hard Disk Call 
Recorder at delivery, while the memory of the Flash and LS120 models only  
						

							Call Recorder Manual ©-2001 Vidicode Datacommunicatie BV  66  contains a subset of them, sufficient to maintain a basic functioning of the 
answering machine. If a Flash recorder or LS120 recorder is regularly being 
used to play messages remotely, you could speak in these statements into 
the Call Recorder yourself, or have your supplier put the manufacturer’s 
statements in for you. W hen they have been added, the Flash and LS120 
models function just like the hard disk one. 
9.2.2  Entering the Password 
W hen the Call Recorder is called and functions as an answering machine, the 
welcome message will be played.If a 1 is entered while you are listening to 
the message, the Call Recorder will ask for your password, the same one 
used to limit entry to the keyboard. The password will need to be keyed in 
with a ‘wicket’ (#) at the end.  
Next the menu will ask you to select one of the following options: 
 
1  Playing new messages 
3   Selecting a welcome message (not with  Flash / LS120) 
5  Changing the password (not with Flash / LS120) 
6  Changing the welcome message (not with Flash / LS120) 
9   Disconnect 
9.2.3  Listening to New Messages Remotely  
W hen you enter a 1 in the menu, the new messages will be played. 
If, as is the case at delivery, system messages 0 to 9, 188 to 200, and 210 to 
259 are present in the system, the date and time of entry of each message 
will be mentioned. 
W hile the messages are being played, there are control options. The 
telephone keys can be used to play the messages back and forth according 
to the following scheme: 
110
seconds2next
message310
seconds 
						

							Call Recorder Manual ©-2001 Vidicode Datacommunicatie BV  67 back forward 
460
seconds
back5pause660
seconds
forward 
7300
seconds
back8stop9300
seconds
forward 
*0# 
 
Messages that have been listened to remotely, remain stored as new 
messages. This has been done to prevent people ‘at home’ missing a 
message. W ith remote access the messages are played again and again. To 
prevent this happening, press 0 five times after you have listened to them. 
This marks them as having been listened to. 
9.2.4  Selecting a Different Welcome Message Remotely 
The welcome message can be changed to any one of the maximum thirty 
messages stored. After you have selected this option in the first menu, the 
recorder will ask you to enter the number of the welcome message. 
9.2.5  Changing the Password Remotely  
Option 5 in the menu allows you to change the password remotely. After the 
new code has been entered, it will be read out to you first as a check. Simply 
follow the spoken instructions. 
9.2.6  Changing the Welcome Message Remotely 
The menu also offers you the option of speaking in a new welcome message, 
or choosing a different message from a number of messages spoken in 
previously. Again, just follow the spoken instructions.  
						

							Call Recorder Manual ©-2001 Vidicode Datacommunicatie BV  68  9.2.7  Switching the Answering Machine on Remotely 
Even if set on ‘home’, the Call Recorder can be programmed to answer the 
phone when it rings for a very long time. By doing so the recorder will 
automatically switch itself to ‘away’. The next time somebody calls, the Call 
Recorder will answer immediately. 
9.2.8  Changing the System Messages 
W hen the Call Recorder is operated remotely, a number of spoken 
statements are used, the so-called system messages. They have a 
permanent function, but can be adapted to fit your requirements. A possible 
reason could be that you prefer all messages to be spoken by the same 
voice. It is not advisable to change the system messages: a lot of work is 
involved, and the only person who ever hears them is the owner of the Call 
Recorder.  
To change the system messages proceed as follows: 
• Press  
 
•  Press the  ‘W ELCOME’ softkey 
•  Press the ‘SYSTEM’ softkey  
•  Enter the number of the system message 
•  Record or play the message with the help of the recorder keys 
•  After recording, listen to the message with the recorder keys, confirm 
the change with the  ‘STORE’ softkey, or cancel it with the  
‘CANCEL’ softkey. 
The following system messages are present at delivery; those printed in bold 
are the only ones present in Flash or LS120 recorders: 
Date and Time 
W hen the Call Recorder reads out a message remotely, it starts by 
mentioning the date and time it came in. The following system messages are 
used for this:  
						

							Call Recorder Manual ©-2001 Vidicode Datacommunicatie BV  69 0-9  zero  to nine 
188 to 199  ‘January’ to ‘December’ 
200 ‘hour’ 
210-259  ten to fifty nine 
 
Answering Machine 
The welcome message is also saved as system message 300. It would 
normally be accessed by first pressing ‘answering machine’, and next 
‘W ELCOME’. A caller would hear the following two system messages on the 
answering machine: 
300  W elcome message. At delivery this is:‘This is a telephone answering 
machine. Unfortunately we cannot help you personally at the 
moment. Please leave a message after the tone including your name 
and number.’ 
303  ‘Your message has been saved.‘ 
Most users will only want to change these two system messages. The other 
messages are only used when the owner accesses the recorder remotely. 
Operating Remotely 
The following system messages help the owner when operating the recorder 
remotely: 
304  ‘No new messages received’ 
310 ‘To listen to the new message press 1. To select a different 
welcome message, press 3. To change your password, press 5. To 
record a new welcome message, press 6. To disconnect, press 9’. 
311  ‘Enter your password’ 
312  ‘Your password is:  
						

							Call Recorder Manual ©-2001 Vidicode Datacommunicatie BV  70  313  ‘To save, press 1; to start again, press 2; to cancel, press 3.’ 
314  ‘The password code has been saved.’ 
315  ‘To record a new welcome message, press 1; to play the current 
welcome message, press 2; to cancel, press 3.’ 
316  ‘To record a new welcome message, press 1; to play the new 
welcome message, press 2; to cancel, press 3; to start using the 
new welcome message, press 4.’ 
317  ‘The new welcome message is in use now.’   
320  ‘Enter the number of the welcome message.’ 
321  ‘This welcome message does not exist.’ 
322  ‘The welcome message selected is:’ 
323  ‘To confirm your selection, press 1; To play the message to check it, 
press 2; To cancel, press 3.’ 
324  ‘The change has been processed.’ 
330  ‘You have listened to all of the new messages.’ 
335  To listen again, press 1; to go back to the menu, press 3; to 
disconnect, press 9. 
339  ‘You will now be disconnected. Goodbye!’