Xerox Documate 5540 User Guide

							WelcomeXerox® DocuMate® 5540
User Guide3
•Nuance OmniPage user’s guide—contains detailed instructions on using the software, 
including information on using Optical Character Recognition to create editable text files 
from the scanned documents.
•Nuance PDF Converter user’s guide—contains detailed information on using the 
application to create and modify PDF files. 
Xerox® DocuMate 5540 Scanner
1.Input Tray—Holds the documents in the Automatic Document Feeder for scanning. 
2.Paper Guides—Guides adjust to support various document widths.
3.Automatic Document Feeder—Feeds documents through the scanner during scanning. Pull 
the switch to open the Automatic Document Feeder.
4.Control panel—OneTouch scanning controls.
–LED Number—Shows the current scan setting for the Simplex and Duplex buttons.
–Function buttons—Selects the scan setting for the OneTouch buttons. Press the up or 
down arrow to cycle through the settings.
–Simplex button—Press to scan single-sided documents.
–Duplex button—Press to scan double-sided documents.
–Status light / Power Button—Turns the scanner’s power off and shows the scanner’s 
status.
5.Paper Stop—Holds items in place as they are ejected from the Automatic Document Feeder. 
Adjusts to support various document lengths.
6.Scanner Lid—Lift lid to place an item on the flatbed glass for scanning.
7.Lock—Locks or unlocks the scanning head; located on the underside of the scanner.
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							Xerox® DocuMate® 5540Welcome
4User Guide
8.Power jack—Connects the power cord to the scanner.
9.Universal Serial Bus (USB) port—Connects the scanner to the computer. 
						

							User Guide5
Scanner Setup
Unpack and Assemble the Scanner
1. Remove the scanner from its protective foam and plastic bag.
2. Place the scanner on its side. Remove the tape and paper strip that runs from the top to the 
bottom of the scanner.
3. Slide the locking tab on the bottom of the scanner to its unlocked position. The scanner will 
not scan when locked.
4. Remove any shipping tape from the scanner body and input tray. 
						

							Xerox® DocuMate® 5540 Scanner Setup
6User Guide
5. Lift the input tray up from the scanner.
6. Remove any tape from the input tray and around the automatic document feeder.
7. Open the automatic document feeder cover. 
						

							Scanner Setup Xerox® DocuMate® 5540
User Guide7
8. Remove any tape or protective foam from inside the feeder. Close the feeder cover when you 
are finished.
9. Lift the scanner lid.
10. Remove any tape and protective foam from around or on the flatbed glass.
11. Close the scanner lid when you are finished. 
						

							Xerox® DocuMate® 5540 Scanner Setup
8User Guide
Connect the Power Cord
Note: Only use the power supply (DA-48M24 made by APD) included with your scanner. 
Connecting any other type of power supply may damage your scanner, and will void its warranty.
1. Plug the power supply into the power port on the scanner.
2. Plug the power cord into the power supply and into a wall outlet. 
						

							User Guide9
Installation
Please make sure of the following before you begin installation:
• If you are prompted to reboot during installation, please select "No". Finish installing the rest 
of the software, then close all open windows and reboot your computer. 
• The information in this guide may cover software not provided with the scanner you 
purchased. Please disregard any information about the software not applicable to your 
scanner.
• If your computer has AntiVirus or AntiSpyware software running, you may encounter alerts or 
messages during installation asking you to allow the installation to proceed. Although the 
messages will differ based on the software your computer is running, in each case you should 
allow the installation to proceed if that option is available. Alternatively, you can turn off the 
AntiVirus or AntiSpyware software before installing your scanner, but if you do, make sure to 
turn it back on again when installation is finished.
• If you already have a scanner connected to your computer, it is recommended that you 
remove that scanner’s driver program prior to installing your Xerox
® scanner. You can remove 
these programs from the Windows Control Panel. Please refer to the user manual provided 
with your other scanner hardware for instructions about removing the driver and software for 
that unit.
• If your computer is running Windows Vista or later, you may see the Windows User Account 
Control screen asking you to confirm system changes. Click the Yes button to allow the 
installation to proceed. 
						

							Xerox® DocuMate® 5540 Installation
10User Guide
Install the Software and Connect the 
Scanner
1. Start Microsoft Windows and make sure that no other applications are running.
2. Insert the installation disc into your computer’s DVD-ROM drive.
The disc automatically starts.
3. The Select Language window opens. Click the drop-down menu arrow and select the 
language to use. Click OK.
The disc’s Main menu window opens.
Note: If the disc does not start, check the following:
– Make sure the disc drive’s door is completely shut.
– Make sure the disc was inserted in the drive in the proper direction (label side up).
To launch the disc manually:
– Open the Windows options for your computer’s disc drives.
– Double-click the icon for your DVD-ROM drive. 
– The Installation menu for the disc should now open.
If the menu does not open:
• From the list of files on the disc, double-click the file named setup.exe. 
						

							Installation Xerox® DocuMate® 5540
User Guide11
4. On the Main menu, select Install software.
5. Make sure the boxes for Scanner Driver and Visioneer OneTouch are selected, as well as any 
other applications you want to install.
Note: The software provided with your scanner may differ slightly from the list shown in the 
window.
6. Click Install now. 
						

							Xerox® DocuMate® 5540 Installation
12User Guide
Installing the Scanner Driver
The scanner driver installation will start first.
1. The Welcome screen for the scanner driver Setup Wizard opens. Click Next.
2. On the Xerox License Agreement window, read the license agreement. If you accept the 
terms, select I Agree then click Next. 
If you choose not to accept the license agreement, click Cancel. Click Close on the 
Installation Interrupted window.
3. The software will now be installed.
4.Stop when you see the “Complete the installation by connecting your hardware” window. Do 
not click OK yet. Leave the window open and proceed to the next section.
Note: If you do not see this on-screen diagram for connecting the scanner, stop and follow the 
instructions below.