Xerox Documate 5540 User Guide

							Installation Xerox® DocuMate® 5540
User Guide13
Connect the USB Cable and Turn on the Power
1. Remove any tape from the USB cable.
2. Plug the USB cable into the USB port on the scanner then into a USB port on the computer. 
Check your computer’s manual for USB port locations.
If the plug does not attach easily, make sure that you are plugging it in correctly. Do not force 
the plug into either connection.
3. Turn on the scanner power.
The status light comes on and flashes indicating that the scanner is receiving power.
Your computer recognizes that a scanner has been plugged into the USB port and 
automatically loads the appropriate software to run the scanner.  
						

							Xerox® DocuMate® 5540 Installation
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4. When you’re certain that the software has completely loaded, return to the “Complete the 
installation by connecting your hardware” window. 
5. Click OK to complete the installation process.
6. Click Close on the Installation Complete window to close and exit the driver installer.  
						

							Installation Xerox® DocuMate® 5540
User Guide15
Installing Visioneer OneTouch
The Visioneer OneTouch software installation will start automatically after you click Close on the 
driver Installation Complete window. 
1. Click Next on the Welcome to the OneTouch Setup Wizard.
2. On the Visioneer License Agreement window, read the license agreement. If you accept the 
terms, select I Agree then click Next.
If you choose not to accept the license agreement, the installation will terminate and 
OneTouch will not be installed.
3. Click Close on the Installation Complete window to close and exit the software installer.
Note: If you selected other software to install from the DVD the installation for that software will 
automatically start after you click Close on the Installation Complete window. Follow the 
instructions on-screen to install each application you selected. 
						

							Xerox® DocuMate® 5540 Installation
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Installing Additional Applications
Your scanner includes free, additional applications as described in the table below.
1. Return to the disc’s Main menu and click Install software.
2. Select the additional applications you want to install, then click Install now. 
3. Follow the instructions on the screen to install each of the additional applications.
SoftwareAbout the Software
Nuance PaperPort
®PaperPort is a document management software application. The PaperPort 
scanning features allow you to insert new pages into an existing file and name 
your file immediately after scanning. From within the PaperPort desktop you 
can sort your documents and move them between folders as you would 
through the Windows My Documents folder. You can reorder the pages in a PDF 
file, and unstack a document so all the pages are resaved as individual files. 
PaperPort also has some basic image editing options in the PaperPort 
PageView, such as; adding notes to image files, modifying image colors, and 
touch up the image using the erase and/or auto-correct options.
Nuance OmniPage
® OmniPage Pro provides precision OCR analysis, advanced layout detection, and 
Logical Form Recognition™ (LFR) technology. Advanced security features quickly 
turn office documents and forms into over 30 different PC applications for 
editing, searching and sharing. Custom workflows handle large volumes of 
documents, and you can use its tools to print to PDF.
Nuance PDF Converter PDF Converter Professional 7 features 100% industry-standard PDF creation 
and editing plus the world’s most accurate PDF conversion to editable 
Microsoft
® Office® formats available. It also offers one-click scanning to PDF, 
the most advanced PDF search capabilities, excellent graphics management, 
document flattening and auto-removal of sensitive information. Combining 
unparalleled functionality, built-in intelligence and ease of use, PDF Converter 
Professional 7 enables users to create, convert, edit, assemble and securely 
share PDF files like never before for enhanced professionalism, productivity and 
collaboration. 
						

							Installation Xerox® DocuMate® 5540
User Guide17
View the User Guides
1. Return to the disc’s Main menu and click on View user guides.
2. Click on View scanner documentation to access the scanner user guide and scanning guides 
for OneTouch and TWAIN.
–Scanner user guide—Instructions for scanner setup, installation, operation, 
maintenance, safety, and warranty
–OneTouch scanning guide—Instructions for configuring and scanning using OneTouch
–TWAIN scanning guide—Instructions for accessing and scanning using the TWAIN 
interface
Click on View software documentation to access the user guides for the software 
applications provided with the scanner.
From either of these user guide windows, click on the User guide menu button to return to 
the main user guide window, then select the other documentation section to view the user 
guides.
3. Click the links of the guides you want to view. 
4. When you’re finished, click Main menu to return to the Main menu window and click Exit.
5. Remove the installation disc and store it in a safe place.
Scanner documentation window Software documentation window 
						

							Xerox® DocuMate® 5540 Installation
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Register Your Scanner
Registering your scanner is important as it provides you with access to our free telephone support 
service. Registration also gives you free access to software updates for your scanner. 
To register your scanner:
You will need an active internet connection to register your scanner. If you do not have internet 
access you can contact our customer service department to register the scanner. Please refer to 
the Technical Support Card, that you received with the scanner, for our customer service contact 
information.
1. Open an Internet Explorer window, or any other Internet browser you have installed on your 
computer.
2. In the web address field type 
www.xeroxscanners.com.
3. Press Enter on your computer’s keyboard or click the option on screen to go to the web 
address.
4. When the Xerox
® scanners web page loads click on Register Your Product.
5. Fill in the registration form, all required fields have an asterisk (*).
A valid email address is required for registration.
6. You will be asked to enter the serial number for the scanner, it is located on the back or 
underside of the scanner. 
7. After filling in the form, click on Submit Your Registration to complete the registration. 
						

							User Guide19
Loading Documents to 
Scan
Always remove any staples or paper clips from documents before inserting them into the scanner. 
Staples and paper clips can jam the feed mechanism and scratch the internal components. Also 
remove any labels, stickers, or Post-It™ notes that may come off during the scanning process and 
get stuck in the scanner. Misuse as described here will void your scanner’s warranty. 
Scanning from the Automatic Document 
Feeder (ADF)
Supported Document Types
You can scan the following types of documents and cards with this scanner.
• Maximum amount of paper in the input tray
– Approximately 50 pages of 20 lb (75–80 g/m
2) new printer paper
• Document size
– Minimum size (width x length) – 2.75 x 2 inches (70 x 51 mm)
– Maximum size (width x length) – 8.5 x 118 inches (216 x 2997 mm)
We recommend scanning one page at a time when the documents you are scanning are 
longer than 14 inches (356 mm).
• Paper thickness between 7–110 lb paper (28–400 g/m
2)
• Embossed plastic cards up to 1.25 mm thick
• Non-embossed plastic cards up to 1 mm thick 
						

							Xerox® DocuMate® 5540 Loading Documents to Scan
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Documents to Avoid Scanning
The documents in this list can be scanned, but please note that scanning documents of this type 
will reduce the life of the scanner. Maintenance will be required more often and replaceable parts 
will wear faster. These types of documents will jam more frequently and damage to the original 
documents may occur. If you do choose to scan these document types, do not scan large batches. 
This type of use is not covered under the scanner warranty and alters replacement parts life 
expectancy.
We recommend you limit the amount or completely avoid scanning documents that are in this list.
• Curled, wrinkled or folded documents may cause paper jams or multiple pages being fed 
through the scanner at one time.
• Perforated or punched paper that could tear when the separation roller engages.
• Coated paper or photographs where the coating can flake off during scanning and leave 
residue in the scanner.
• Extremely smooth, shiny, or highly textured paper may cause the paper feed rollers to slip 
across the page and cause the scanner to report a paper jam.
• Carbonless copy paper may tear while being fed through the scanner and the pressure of the 
rollers may leave streaks on the page. The chemical coating on this paper will rub off on the 
rollers during the scan process, increasing the frequency of miss-feeds and paper jams.
• Partially transparent paper such as tracing paper as any images from the opposite side of the 
page or black background will appear in the scanned images.
Unsupported Document Types
Do not scan the following types of documents as they may cause damage to the scanner.
• Items outside of the specified supported sizes, thickness, and weight defined in this 
document.
• Non-rectangular or irregularly shaped paper will cause the scanner to detect and report 
document skew errors or paper jams.
• Carbon paper that will leave residue in the scanner and on the rollers that will transfer to the 
next set of documents scanned.
• Documents with hard items attached such as paper clips, binder clips, and staples.
• Documents with wet ink or white-out.
• Thermal or photosensitive paper.
• Overhead projector sheets, plastic film, camera film, and any other type of transparent or 
partially transparent plastic item.
• Documents that have been glued together.
• Cloth or metallic sheets. 
						

							Loading Documents to Scan Xerox® DocuMate® 5540
User Guide21
Preparing Documents for Scanning
• Fan the documents to make sure all pages in the stack are separated.
• Bend and then flatten the document stack to make sure the horizontal edges are aligned to 
help prevent paper from skewing while being pulled through the scanner.
• Pinch the ends to align the leading edges slantwise to help prevent multiple pages from being 
fed through at a single time.
Loading Documents
1. Unfold the paper guide extension and adjust the paper guides for the size of paper. 
						

							Xerox® DocuMate® 5540 Loading Documents to Scan
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2. To help keep short items stacked neatly in the ADF exit area, lift the paper stop and slide it to 
adjust to the length of the documents. Leave the paper stop down when scanning documents 
longer than 14 inches (US-Legal).
3. Load the documents face down with their tops into the Automatic Document Feeder. 
4. You can now scan the documents using the scanner buttons, OneTouch, or one of the other 
scanning interfaces.
Scan from the Flatbed Glass
Supported Document Types
You can scan the following types of documents with this scanner.
• Document size
– Minimum size (width x length) – 0.5 x 0.5 inches (13 x 13 mm)
– Maximum size (width x length) – 8.5 x 14 inches (216 mm x 356 mm)