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Xerox Phaser 4620DN User Manual

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    Xerox Phaser 4600/4620
    User Guide41
    Xerox Features
    The Xerox Features tab provides the following options:
    Graphics
    Use the Graphics option to enhance the quality of your output. Select Graphics from the drop-down list 
    under Orientation to access the graphic features. The Resolution option allows you to select the 
    printing resolution. The higher the setting, the sharper the clarity of printed characters and graphics. 
    The higher setting also may increase the time it takes to print a document.
    Toner Save Mode
    Selecting this option extends the life of your Toner Cartridge and reduces your cost per page without a 
    significant reduction in print quality.
    •Printer Setting: Select this option to use the settings made on the control panel of the printer.
    •On: Select this option to allow the printer to use less toner on each page.
    •Off: If you do not need to save toner when printing a document, select this option.
    Two Sided Printing (optional)
    You can print on both sides of the paper if the duplex unit is installed. Before printing in the duplex 
    mode, decide on which edge you will be binding your finished document.
    Note For the Xerox Phaser 4600, the optional duplex unit must be installed to enable 2-sided 
    printing.
    The binding options are as follows:
    •Long-Edge Binding: This option is the conventional layout used in book binding.
    •Short-Edge Binding: This option is the type often used with calendars.
    •Reverse Duplex Printing: The document is printed 2-sided and the second side images are rotated 
    180 degrees.
    •Fit to Page: This option allows you to scale your print job to any selected paper size regardless of 
    the document size. This can be useful when you want to check fine details on a small document.
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    Xerox Phaser 4600/4620
    User Guide 42
    Printing using Linux
    Printing from Applications
    There are a lot of Linux applications that allow you to print using Common UNIX Printing System 
    (CUPS). You can print on your machine from any such application.
    1. Open an application, and select Print from the File menu
    2. Select Print directly using lpr.
    3. In the LPR GUI window, select the machine from the printer list and click Properties.
    4. Change the print job properties using the following four tabs displayed at the top of the window.
    •General: This option allows you to change the paper size, the paper type, and the orientation 
    of the documents. It enables the duplex feature, adds start and end banners, and changes 
    the number of pages per sheet.
    Note For the Xerox Phaser 4600, the optional duplex unit must be installed to enable 2-sided 
    printing.
    •Te x t: This option allows you to specify the page margins and set the text options, such as 
    spacing or columns.
    •Graphics: This option allows you to set image options that are used when printing image 
    files, such as color options, image size or image position.
    •Machine: This option allows you to set the print resolution, paper source, and destination.
    5. Click Apply to apply the changes and close the Properties window.
    6. Click OK in the LPR GUI window to start printing.
    The Printing window appears, allowing you to monitor the status of your print job.
    Printing Files
    You can print many different types of files on your machine using the standard CUPS method, directly 
    from the command line interface. The drivers package replaces the standard lpr tool with a much more 
    user-friendly LPR GUI program.
    To print any document file:
    1. Type lpr  from the Linux shell command line and press Enter. The LPR GUI window 
    appears.
    2. When you type only lpr and press Enter, the Select file(s) to print window appears first. Just select 
    any files you want to print and click Open.
    3. In the LPR GUI window, select your machine from the list, and change the print job properties.
    4. Click OK to start printing.
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    Xerox Phaser 4600/4620
    User Guide43
    Configuring Printer Properties
    Using the Printer Properties window provided by the Printers configuration, you can change the 
    various properties for your machine as a printer.
    1. Open the Unified Driver Configurator.
    If necessary, switch to Printers configuration.
    2. Select your machine on the available printers list and click Properties.
    3. The Printer Properties window opens.
    The following five tabs display at the top of the window:
    •General: This option allows you to change the printer location and name. The name entered 
    in this tab displays on the printer list in Printers configuration.
    •Connection: This option allows you to view or select another port. If you change the machine 
    port from USB to parallel or vice versa while in use, you must re-configure the machine port in 
    this tab.
    •Driver: This option allows you to view or select another machine driver. By clicking Options, 
    you can set the default machine options.
    •Jobs: This option shows the list of Print jobs. Click Cancel job to cancel the selected job and 
    select the Show completed jobs check box to see previous jobs on the job list.
    •Classes: This option shows the class that your machine is in. Click Add to Class to add your 
    machine to a specific class or click Remove from Class to remove the machine from the 
    selected class.
    4. Click OK to apply the changes and close the Printer Properties window.
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    Xerox Phaser 4600/4620
    User Guide 44
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    							Xerox Phaser 4600/4620
    User Guide45
    3Jobs
    The Jobs option enables you to manage active jobs, view information about completed jobs, access 
    personal & secure jobs, and print jobs which have been saved on the machine.
    •Active Jobs on page 46
    •Personal & Secure Jobs on page 47
    •Saved Jobs on page 48
    •Completed Jobs on page 50
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    							Jobs
    Xerox Phaser 4600/4620
    User Guide 46
    Active Jobs
    Use the Active Jobs option to display a list of all the jobs currently in the list waiting to be processed. To 
    view details about an active job, select the job in the list.
    To access the Active Jobs option:
    1. Press the Menu button on the control panel.
    2. Press the up/down arrows to highlight the Jobs option and 
    press OK.
    3. Press the up/down arrows to highlight the Active Jobs option 
    and press OK.
    A list of all the active jobs is displayed.
    4. Select the Job required and press OK. The options available 
    for each job are dependent on the status of the job:
    5. Press the up/down arrows to highlight the options required and press OK. 
    6. Select further options as required and press Stop to exit the Menu.
    OptionDescription
    DeleteRemoves the selected job from the list. Any job can be deleted using 
    the feature, regardless of the job originator.
    To delete the job, press the up/down arrows to highlight the Delete 
    option and press OK, then press the left arrow to highlight Ye s at the 
    Delete? prompt and press OK.
    DetailsDisplays information about the job. The job owner, job type, job 
    status and time of submission is displayed.
    PromotePromote is used to move a job to the top of the list. It will be 
    completed after the current job.
    Required ResourcesDisplays the resources needed to complete the job. The Tray, Paper 
    Size, Paper Type and Paper Color required is displayed.
    Once the resources are available, the job will print.
    ReleaseSelect this option to release a job for printing that is held in the job 
    list. To release the job, press the up/down arrows to highlight the 
    Release option and press OK.
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    							Jobs
    Xerox Phaser 4600/4620
    User Guide47
    Pe r s o n a l &  S e cu r e J o b s
    Personal & Secure Jobs can be submitted using the printer driver and held at the machine until selected 
    by a user for printing or deleting. You can also submit Secure Jobs using CentreWare Internet Services.
    •Personal Print allows users to temporarily store jobs until they are at the machine and are ready 
    for print and collection. This ensures the jobs are not left at the printer for long periods of time or 
    collected by another user. Personal Jobs are deleted from memory after printing.
    Note Personal Jobs are only available if the optional hard drive is installed.
    •Secure Print can be used to print confidential or sensitive jobs. The Secure Job is held on the 
    machine until a passcode is entered to release the job for printing.
    The user can access and manage their jobs from CentreWare Internet Services and the machine 
    control panel. For information about using CentreWare Internet Services, refer to Personal & Secure 
    Jobs on page 71.
    For information about submitting Personal & Secure Jobs using the printer driver, refer to Print 
    Procedure on page 30. 
    Printing Personal & Secure Jobs
    To access the Personal & Secure Jobs option at the machine:
    1. Press the Menu button on the control panel.
    2. Press the up/down arrows to highlight the Jobs option and 
    press OK.
    3. Press the up/down arrows to highlight the Personal & Secure 
    Jobs option and press OK.
    4. Press the up/down arrows to highlight your User Name and 
    press OK.
    5. If you only have Persona l Pri nt jobs to release, a list of your jobs is displayed.
    If you have Secure Print jobs to release, enter your passcode using the keypad and press OK. The 
    passcode must match the passcode entered when the job was submitted for printing.
    If you have both Secure Print and Persona l Pri nt jobs to release but only want to access the 
    Persona l Pri nt jobs at this time, select Skip Passcode and press OK.
    6. Select the option required for your jobs:
    • To print all your jobs, select Print All and press OK. At the Print All? prompt, use the left arrow 
    to select Ye s and press OK.
    • To delete all your jobs, select Delete All and press OK. At the Delete All? prompt, use the left 
    arrow to select Ye s and press OK.
    • To print an individual job, select the job required and select Print. Press OK. At the Print? 
    prompt, use the left arrow to select Ye s and press OK.
    • To delete an individual job, select the job and select Delete. Press OK. At the Delete Job? 
    prompt, use the left arrow to select Ye s and press OK.
    7. Press Stop to return to Ready mode.
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