3Com Palm V Organiser Instructions Manual

							Chapter 4 Page 63
Looking up Address Book records
When working with Address Book, the scroll button on the front panel 
of the organizer makes it easy to navigate among your address entries. 
nIn the Address List screen, the scroll button moves up or down an 
entire screen of records. If you hold down the scroll button, you 
accelerate the scrolling and display every third screen.
nIn the Address View screen, the scroll button moves to the 
previous or next address record.
You can also use the Address List Look Up feature to quickly scroll to 
any of your Address Book entries. 
To look up an Address Book record:
1. Display the Address List screen.
2. Enter the first letter of the name you want to find.
The list scrolls to the first entry that begins with that letter. If 
you write another letter, the list scrolls to the first entry that 
starts with those two letters. For example, writing an “s” scrolls 
to “Sands,” and writing “sm” scrolls further to “Smith.” If you 
sort the list by company name, the Look Up feature scrolls to 
the first letter of the company name.
3. Tap the record to view its contents.
Look Up line 
						

							Page 64  Using Your Basic Applications
Using Find
You can use Find to locate any text that you specify, in any 
application.
To use Find:
1. Tap the Find icon  .
Tip:If you select text in an application before you tap Find, the 
selected text automatically appears in the Find dialog box.
2. Enter the text that you want to find. 
Find is not case-sensitive. For example, searching for the name 
“davidson” also finds “Davidson.”
Find locates any words that begin with the text you enter. For 
example, searching for “plane” finds “planet,” but not “air-
plane.”
3. Tap OK. 
Find searches for the text in all records and all notes.
As your organizer searches for the text, you can tap Stop at any 
time. You may want to do this if the entry you want appears be-
fore your organizer finishes the search. To continue the search 
after you tap Stop, tap Find More.
4. Tap the text that you want to review.
Using Phone Lookup
Phone Lookup displays the Address List screen and lets you add the 
information that appears in this list to a record. 
						

							Chapter 4 Page 65
To use Phone Lookup:
1. Display the record in which you want to insert a phone number. 
The record can be in Date Book, To Do List, or Memo Pad.
2. Tap the Menu icon  .
3. Tap Options, and then tap Phone Lookup.
4. Begin to spell the last name of the name you want to find. 
The list scrolls to the first record in the list that starts with the 
first letter you enter. Continue to spell the name you’re looking 
for, or when you see the name, tap it. 
5. Tap Add.
The name you selected, along with the other information associated 
with it, is pasted into the record you selected in step 1.
Phone Lookup tips
Write the Graffiti Command stroke “/L” to activate the Phone Lookup 
feature. You can also activate it in the following circumstances:
nWhile entering text: For example, to insert the full name and phone 
number for someone with the last name “Williams,” write the 
Graffiti characters for “Wi” and then the Phone Lookup 
Command stroke “/L.”
Assuming you have only one Address Book record that begins 
with “Wi,” your organizer inserts the full name “Fred Williams” 
(and its associated information). If you have more than one name 
that begins with “Wi,” the Phone Lookup screen appears and 
highlights the first record that begins with “Wi.”
nFor selected text: Drag to highlight the text, and then write the Phone 
Lookup Command stroke “/L.” Your organizer replaces the 
selected text and adds the name and its associated information. 
						

							Page 66  Using Your Basic Applications
Looking up names to add to expense records
In Expense, Lookup displays the names in your Address Book that 
have data in the Company field. You can add these names to a list of 
attendees associated with an Expense record.
To add names to an Expense record:
1. Tap the Expense record to which you want to add names.
2. Tap Details.
3. Tap Who.
4. Tap Lookup.
The Attendees Lookup screen displays all the names in your 
Address Book that have data in the Company field.
5. Select the name you want to add, and then tap Add.
The name appears in the Attendees screen.
6. Repeat steps 4 and 5 to add more names.
7. Tap Done.
8. Tap OK.
Tap here 
						

							Chapter 4 Page 67
Sorting lists of records
You can sort lists of records in various ways, depending on the 
application. Sorting is available in applications that have List screens: 
Address Book, To Do List, Memo Pad, and Expense.
Note:You can also assign records to categories. See “Categorizing 
records” earlier in this chapter.
To sort records in To Do List and Expense:
1. Open the application to display the List screen.
2. Tap Show.
3. Tap the Sort by pick list and select an option.
4. Tap OK.
To sort records in Address Book and Memo Pad:
1. Open the application to display the List screen.
2. Tap the Menu icon  .
3. Tap Options, and then tap Preferences.
Address Book:
Memo Pad:
4. Do one of the following:
Address Book: Tap the setting you want.
Memo Pad: Tap the Sort by pick list and select Alphabetic or 
Manual.
5. Tap OK. 
						

							Page 68  Using Your Basic Applications
To sort the Memo List manually, tap and drag a memo to a new 
location in the list. 
Note:To make the list of your memos appear in Palm Desktop 
software as you manually sorted it on your organizer, open 
Memo Pad in Palm Desktop software and click List by. Then 
select Order on handheld.
Making records private
In all basic applications except Expense, you can make individual 
records private. Private records remain visible and accessible, 
however, until you select the Security setting to hide all private 
records. See “Security” in Chapter 3 for more information.
Hiding private records
You can hide records that you mark as private. If you define a 
password for your organizer, you must enter it to display private 
records.
To hide private records:
1. Tap the Applications icon  .
2. Tap Security.
3. Tap Hide.
4. Tap Hide to confirm that you want to hide private records. 
Tap Hide 
						

							Chapter 4 Page 69
To display private records:
1. Tap the Applications icon  .
2. Tap Security.
3. Tap Show.
If you do not have a password, hidden records become visible. 
If you have a password, the Show Private Records dialog box 
appears. Go to step 4.
4. Enter your password, and then tap Show.
To make a record private:
1. Display the entry that you want to make private. 
2. Tap Details. 
3. Tap the Private check box to select it.
4. Tap OK.
Tap Show 
						

							Page 70  Using Your Basic Applications
Attaching notes
In all basic applications except Memo Pad, you can attach a note to a 
record. A note can be up to several thousand characters long. For 
example, for an appointment in Date Book, you can attach a note with 
directions to the location.
To attach a note to a record:
1. Display the entry to which you want to add a note. 
2. In Address Book only: Tap Edit.
3. Tap Details. 
4. Tap Note.
5. Enter your note.
6. Tap Done.
A small note icon appears at the right side of any item that has a note.
To review or edit a note:
1. Tap the Note icon  .
To delete a note:
1. Tap the Note icon  .
2. Tap Delete.
3. Tap Yes.
Note icon 
						

							Chapter 4 Page 71
Choosing fonts
In all basic applications except Expense, you can change the font style 
to make text easier to read. You can choose a different font style for 
each application.
To change the font style:
1. Open an application.
2. Tap the Menu icon  . 
3. Tap Options, and then tap Font.
4. Tap the font style you want to use.
5. Tap OK.
Small fontLarge font
Bold font
Tap here for small fontTap here for large fontTap here for bold font 
						

							Page 72  Using Your Basic Applications
Application-specific tasks
Date Book
When you open Date Book, the screen shows the current date and a 
list of times for a normal business day. 
Scheduling an event
A record in Date Book is called an “event.” An event can be any kind 
of activity that you associate with a day. You can enter a new event on 
any of the available time lines. 
When you schedule an event, its description appears on the time line, 
and its duration is automatically set to one hour. You can easily 
change the start time and duration for any event.
Note:It’s possible to schedule events that overlap, but Date Book 
makes it easy to find such conflicts. See “Spotting event 
conflicts” later in this chapter.
You can also schedule events in your Date Book that occur on a 
particular date but have no specific start or end times, such as 
birthdays, holidays, and anniversaries. These are referred to as 
“untimed events.” Untimed events appear at the top of the list of 
times, marked with a diamond. You can have more than one untimed 
event on a particular date.
You can also schedule a repeating event, such as a weekly meeting, 
and continuous events, such as a three-day conference or a vacation.
To schedule an event for the current day:
1. Tap the time line that corresponds to the beginning of the event.
Tap a time 
line
Enter event  Time bar 
shows 
duration