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3Com Palmone V Organiser Instructions Manual

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    							Chapter 5 Page 123
    3. Tap the BCC: field and enter an address. 
    Adding a signature to your e-mail item
    A signature consists of information about yourself that is appended to 
    your e-mail item as its closing. For example, a signature can contain 
    your name, address, phone and fax numbers, and any other text you 
    want to include. By defining such information as a signature, you save 
    yourself the trouble of having to enter it every time you create an 
    e-mail item. 
    Adding a signature to your message is a two-part process. First, you 
    create your signature. Then you select the Signature option. 
    To create a signature:
    1. Tap the Menu icon  .
    2. Tap Options, and then tap Preferences.
    3. Tap the Signature text field and enter the text of your signature. 
    4. Tap OK.
    BCC field
    Add signature 
    text here 
    						
    							Page 124  Communicating Using Your Organizer
    To add a signature to your e-mail item:
    1. In the New Message screen, tap Details.
    2. Tap the Signature check box to select it and add your signature to 
    the e-mail item.
    Note:The check box stays selected, so all subsequent e-mail 
    items you create will also contain your signature until you 
    deselect the Signature option. 
    3. Tap OK.
    Note:The signature does not display in your e-mail item; only your 
    recipient sees the signature.
    Requesting confirmations
    To receive a confirmation when your e-mail item is read:
    1. In the New Message screen, tap Details.
    2. Tap the Confirm Read check box to select it. 
    3. Tap OK.
    To receive a confirmation when your e-mail item is delivered:
    1. In the New Message screen, tap Details.
    2. Select the Confirm Delivery check box to select it. 
    3. Tap OK.
    Storing e-mail to be sent later
    When you send e-mail from your organizer, it actually stores the 
    e-mail in the Outbox folder until the next time you synchronize your 
    organizer with your computer. During synchronization, all e-mail 
    stored in the Outbox folder is transferred to the Outbox folder in your 
    desktop E-Mail application. E-mail created on your organizer is sent 
    out the next time you send mail from your desktop E-Mail application.
    To send e-mail:
    nAfter you create an e-mail item, tap Send. 
    Editing unsent e-mail
    You can make changes to an e-mail that has not yet been sent, as long 
    as you have not yet performed a HotSync operation. When you edit an 
    e-mail item, your organizer removes the item from the Outbox folder 
    and takes you back to the New Message screen, where you can edit the 
    item and resend it, save it as a draft, or delete it. 
    						
    							Chapter 5 Page 125
    To retrieve an e-mail item:
    1. In the Message List, tap Outbox from the pick list in the upper-
    right corner.
    2. Tap the e-mail item you want to retrieve.
    3. Tap Edit.
    Draft e-mail
    Sometimes you may not want to send an e-mail item immediately; for 
    example, you may want to add additional information before sending 
    it. Your organizer stores such e-mail items in the Draft folder until you 
    are ready to edit them again.
    Note:When you’re creating or editing an e-mail item, you can also 
    save the item as a draft by canceling it. When you cancel an 
    item, organizer opens a dialog asking if you want to save the 
    e-mail item. If you tap Yes, your organizer saves the item in the 
    Draft folder.
    Tap here to display folder 
    Tap here 
    to select 
    item
    Tap to 
    edit item 
    						
    							Page 126  Communicating Using Your Organizer
    To save an e-mail item as a draft:
    1. Create an e-mail item.
    2. Tap the Menu icon  .
    3. Tap Message, and then tap Save Draft.
    To edit an e-mail item saved as a draft:
    1. In the Message List, tap Draft from the pick list in the upper-right 
    corner.
    2. Tap the draft you want to display.
    3. Tap Edit.
    4. Enter your changes; then either save the e-mail item again as a 
    draft, or tap Send to move the item to your Outbox folder.
    Filing e-mail
    Your organizer can store e-mail you receive or create in the Filed 
    folder. The contents of this folder do not automatically synchronize 
    with your desktop E-Mail application during a HotSync operation. 
    Your organizer, however, stores a backup copy of the Filed folder on 
    your computer hard disk.
    To file e-mail:
    1. Open an e-mail item.
    2. Tap the Menu icon  .
    3. Tap Message, and then tap File.
    4. Tap No to save the e-mail item and move it to the Filed folder, or 
    tap Yes to file the item and keep a copy in the Inbox.
    Tap here 
    to select 
    item
    Tap to 
    edit item 
    						
    							Chapter 5 Page 127
    To remove e-mail from the Filed folder:
    1. In the Message List, tap Filed from the pick list in the upper-right 
    corner.
    2. Tap the e-mail item you want to restore. 
    3. Tap Edit to display and modify the item.
    Tip:After you display and modify the e-mail item, you can send it, 
    save it as a draft, or return it to the Filed folder.
    Deleting e-mail
    Your organizer stores deleted e-mail in the Deleted folder until you 
    perform the next HotSync operation. If you delete an e-mail item from 
    the organizer, it is also deleted from your desktop E-Mail application 
    when you perform the next HotSync operation.
    To delete e-mail:
    1. Open the e-mail item you want to delete.
    2. Tap Delete. 
    3. If you selected the Preferences option to confirm deletion, tap Yes. 
    Removing e-mail from the Deleted folder
    You can reverse the deletion of an e-mail item (by removing it from the 
    Deleted folder) as long as you have not performed a HotSync 
    operation or purged the contents of the Deleted folder.
    To remove an e-mail item you received from the Deleted folder:
    1. In the Message List, tap Deleted from the pick list in the upper-
    right corner.
    2. Tap the e-mail item you want to restore. 
    3. Tap Undelete to move the selected item to the Inbox and mark it as 
    read.
    To remove an e-mail item you created from the Deleted folder:
    1. In the Message List, tap Deleted from the pick list in the upper-
    right corner.
    2. Tap the e-mail item you want to restore. 
    3. Tap Edit to display and modify the item.
    Note:After you display and modify the e-mail item, you can send it 
    or save it as a draft. 
    						
    							Page 128  Communicating Using Your Organizer
    Purging deleted e-mail
    Because your organizer stores deleted e-mail in the Deleted folder 
    until you perform a HotSync operation, deleted e-mail can 
    monopolize storage space. To avoid or correct this problem, purge the 
    contents of your Deleted folder. E-mail that you purge is still deleted 
    from your desktop E-Mail application when you perform the next 
    HotSync operation.
    To purge the contents of the Deleted folder:
    1. Tap the Menu icon  . 
    2. Tap Message, and then tap Purge Deleted.
    3. Tap Yes. 
    Note:You cannot restore e-mail items after you purge them.
    Message List options
    Message List options enable you to manage the way the Message List 
    displays information.
    Folders
    Your organizer provides folders for categorizing your mail. The 
    Message List displays the e-mail items in the folder you select.
    To select a folder:
    1. Tap the pick list in the upper-right corner to open the list of folders:
    2. Select the folder you want to display in the Message List screen.Inbox
    Contains the e-mail from your desktop E-Mail 
    application Inbox, minus any that you have excluded 
    using filtering options. See “Creating special filters” 
    later in this chapter.
    Outbox
    Contains the e-mail you created and sent on the 
    organizer since the last HotSync operation.
    Deleted
    Contains the e-mail you deleted since the last HotSync 
    operation.
    Filed
    Contains the e-mail you want to store on the organizer.
    Draft
    Contains the e-mail you created using the organizer 
    but are not yet ready to send. 
    						
    							Chapter 5 Page 129
    Date column
    The Date column is optional in the Message List. By default, the Date 
    column is hidden to increase the available screen space. 
    To show the Date column:
    1. In the Message List, tap Show.
    2. Tap the Show Date check box to select it. 
    3. Tap OK.
    Sorting the Message List
    You can sort e-mail items by the date sent, by sender, or by subject.
    Note:High-priority e-mail items always appear first, no matter how 
    you sort the list.
    To sort the Message List:
    1. In the Message List, tap Show.
    2. Tap the Sort by pick list and select one of the following options:
    3. Tap OK. Date
    Sorts e-mail by date and displays the most recent 
    e-mail item at the top of the screen.
    Sender
    Sorts e-mail by the sender’s user name and 
    displays items in ascending alphabetical order, 
    based on the first word of the From: field.
    Subject
    Sorts e-mail by the subject and displays items in 
    ascending alphabetical order, based on the first 
    word of the Subj: field.
    Tap 
    Show 
    						
    							Page 130  Communicating Using Your Organizer
    HotSync options
    HotSync options enable you to manage your e-mail more effectively 
    by selecting which e-mail items download when you synchronize 
    your computer and your organizer. You can define different settings 
    for local and remote synchronization. For example, you may want to 
    download all of your e-mail during local synchronization and only 
    urgent e-mail during remote synchronization. Once defined, your 
    organizer determines if synchronization is occurring locally or 
    remotely and uses the appropriate settings for the HotSync operation.
    To open the HotSync Options dialog box:
    1. Tap the Menu icon  .
    2. Tap Options, and then tap HotSync Options.
    3. Tap the Settings for pick list and select Local HotSync or Remote 
    HotSync.
    Note:For more information about Local and Remote HotSync 
    operations, see Chapter 6.
    4. Tap the filtering option you want to apply:
    All
    During synchronization, all e-mail items in your 
    desktop E-Mail Inbox synchronize with your 
    organizer, and all e-mail items in your organizer 
    Outbox are sent to your desktop E-Mail 
    application.
    Send Only
    During synchronization, only the e-mail items in 
    your organizer Outbox are sent to your desktop 
    E-Mail application; from there, they are sent to 
    their destinations.
    Tap here 
    to display 
    HotSync 
    options  
    						
    							Chapter 5 Page 131
    Note:The All setting does not mean that all information 
    included in each e-mail item downloads to your 
    organizer. Truncation settings (explained in a following 
    section) for long e-mail items still apply. Also, Mail never 
    downloads any attachments to your organizer. The e-mail 
    item and any text information appear, but the attachment 
    is left in your desktop E-Mail application.
    5. If you selected All, Send only, or Unread, tap OK. If you selected 
    Filter, continue to the next section.
    Creating special filters
    You can create special filters to control the type of e-mail items that 
    download to your organizer during synchronization. Special filters 
    work on the premise of ignoring or retrieving items that contain 
    specific information in their header fields. 
    To create a special filter, you must decide whether you want to ignore 
    or retrieve certain e-mail items. Then, based on that decision, you 
    must tell your organizer what it needs to look for in the To:, From:, and 
    Subj: fields to single out those e-mail items. Filter
    During synchronization, all e-mail items in your 
    organizer Outbox are sent to your desktop E-Mail 
    application, and items in your desktop E-Mail 
    Inbox that meet specific criteria download to your 
    organizer. When you select the Filter setting, the 
    HotSync Options dialog box opens and displays 
    additional filter settings. See “Creating special 
    filters” later in this chapter.
    Unread
    During synchronization, only unread e-mail 
    items download to your organizer from your 
    desktop E-Mail Inbox, and all items in your 
    organizer Outbox are sent to your desktop E-Mail 
    application. 
    						
    							Page 132  Communicating Using Your Organizer
    To access the special filter settings:
    nTap the Filter box in the HotSync Options dialog box.
    Ignoring or receiving e-mail
    The first step in establishing a special filter is to determine whether 
    you want to ignore or retrieve e-mail that matches the information you 
    specify.
    To define whether to ignore or receive e-mail:
    nTap the pick list in the center of the HotSync Options dialog box 
    and select one of the following settings:
    Ignore 
    Messages 
    ContainingTells your organizer to exclude the e-mail 
    items that meet the criteria you define and 
    download all other e-mail items during 
    synchronization. In general, this filter 
    downloads more e-mail during 
    synchronization because it blocks only one 
    defined subset of e-mail.
    Tap here 
    to display 
    Filter 
    options
    Select Filter option
    Tap here  
    						
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