3Com Palmone V Organiser Instructions Manual

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Chapter 1
Introduction to Your 
Palm V
™ Organizer
This chapter explains the physical buttons and controls on your 
Palm V™ connected organizer, how to use your Palm V organizer for 
the first time, and how to use HotSync
® technology to synchronize 
your Palm V organizer and Palm™ Desktop organizer software.
Getting to know your Palm V organizer
What is a Palm V organizer?
With your Palm V organizer you will no longer have trouble getting 
to meetings and appointments on time, or remembering the names 
and personal details of the people you connect with. It will be easy for 
you to remember all the items on your to do list. The Palm V organizer 
can help you improve your track record in all these areas, both at work 
and at home. 
You can enter all your schedule details in Date Book so you can view 
them by the day, week, or month; you can even set an alarm to remind 
you of important meetings. Keep all your contact names, addresses, 
phone numbers, and other details in Address Book, so you can find 
them as soon as you need them. Add your tasks to To Do List, 
prioritize them so you don’t overlook them, and assign them a due 
date. 
To make sure you don’t lose any of this important information, you 
can synchronize your data with Palm Desktop software on your 
computer so you always have a backup copy. You can set different 
levels of security for your Palm V organizer so unauthorized eyes 
cannot view your data.
When you are out of the office, track your expenses for your expense 
reports; then transfer the data to your computer to print it out. You can 
write, edit, and view your e-mail, and then sychronize your e-mail 
with your desktop E-Mail application when you return to your office. 
						

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System requirements
To install and operate Palm Desktop software, your computer system 
must meet the following requirements:
Minimum requirements 
nWindows 98, Windows 95, or Windows NT 4.0
nIBM-compatible 486 computer or higher 
n8 MB RAM (memory) minimum, 16 MB recommended
n20 MB available hard disk space
nVGA monitor or better (the Palm V Quick Tour requires a 256 
color video display)
nCD-ROM drive (you can also download the Palm Desktop 
software from http://www.palm.com, or order 3.5 diskettes 
from 3Com)
nMouse
nOne available serial port
Optional equipment
nPalm V™ Modem
nWindows-compatible printer
Information for upgraders
If you already own a PalmPilot™ organizer or Palm III™ organizer, 
3Com recommends that you install the version of Palm Desktop 
software that comes with your new Palm V organizer. All your data 
will be preserved.
You can perform HotSync operations in exactly the same way, so you 
can quickly synchronize your data with your new organizer. Just 
remember to synchronize your old organizer with Palm Desktop 
software before you synchronize with your new organizer, so you 
have all your latest information. 
						

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Palm V components
Locating front panel controls
Palm V 
organizer 
screenDisplays the applications and information stored in 
your Palm V organizer. It is touch-sensitive and 
responds to the stylus or your finger.
Graffiti
® 
writing 
areaThe area where you write letters and numbers using 
the Graffiti
® alphabet. See Chapter 2 to learn how to 
write Graffiti characters. 
Application 
buttonsActivate the individual Palm V organizer 
applications that correspond to the icons on the 
buttons: Date Book, Address Book, To Do List, and 
Memo Pad. See “Buttons preferences” in Chapter 7 
for details on reassigning these buttons to activate 
any application on your Palm V organizer.
Tip:If your Palm V organizer is turned off, 
pressing any application button activates the 
Palm V organizer and opens the 
corresponding application.
Screen
Graffiti writing area
Application buttonsScroll button
Power button
Contrast 
control button 
						

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Using the onscreen contrast control
Even with the backlight on, you may need to make further 
adjustments by changing the amount of contrast on the screen. 
To adjust the contrast:
1. Press the Contrast control button.
2. To change the contrast in small increments, tap to the left or right 
of the slider.
To change the contrast in larger increments, drag the slider to 
the left or right.
Tip:You can also press the scroll button to move the slider 
incrementally.
3. Tap Done.Scroll 
buttonDisplays text and other information that extends 
beyond the area of the Palm V organizer screen. 
Pressing the lower half of the scroll button scrolls 
down to view information below the viewing area, 
and pressing the upper half of the button scrolls up to 
view the information above the viewing area.
Contrast 
control 
buttonTurns on the onscreen contrast control so you can 
adjust the screen for the clearest screen display as 
required by the lighting conditions or temperature of 
the environment where you use your organizer. See 
“Using the onscreen contrast control” later in this 
chapter for more information.
Power 
buttonTurns your Palm V organizer on or off and controls 
the backlight feature. If your Palm V organizer is 
turned off, pressing the power button turns the unit 
on and returns you to the last screen you viewed.
If your Palm V organizer is turned on, pressing the 
power button turns the unit off. Holding the power 
button down for about two seconds turns the 
backlight on or off. 
						

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Using the backlight
If you have difficulty seeing the information on your Palm V 
organizer, you can use the backlight to illuminate your screen. 
To activate the backlight:
nPress the power button and hold it down for about two seconds. 
Release the button when the backlight turns on.
To turn off the backlight:
nPress and hold the power button for about two seconds. The 
backlight also turns off automatically (after a period of inactivity) 
with the Auto-off feature.
In addition, you can assign the full-screen pen stroke to activate the 
backlight. See “General preferences” in Chapter 7 for more 
information. 
						

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Locating back panel components
Side channels
Hold the stylus or front cover, which slide in 
and out of either side channel and click into 
place. To use the stylus, remove it from the 
side channel and hold it as you would a pen or 
pencil.
IR port
Uses infrared technology to transmit data to 
and receive data from other Palm Computing
® 
connected organizers. See “Beaming 
information” in Chapter 5 for more 
information.
Reset button
Under normal use, you should not have to use 
the reset button. See Appendix A for 
information about when and how to use the 
reset button.
Reset 
button
Serial 
connector Side 
channel 
for stylus 
or cover
IR port 
						

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Serial connector
Connects your organizer to the cradle, which 
in turn connects to the back of your computer 
and through the AC adapter to the wall 
current. This allows you to recharge your 
Palm V organizer as well as update the 
information between your organizer and 
computer using HotSync technology. 
Note:  The cradle must be plugged into the 
serial (COM) port at the back of your 
computer.
Your Palm V organizer requires a dedicated 
port. It cannot share a port with an internal 
modem or other device. If you are unsure 
about the exact location of the serial port on 
your computer, refer to the user’s manual 
supplied with the computer. 
						

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Recharging the battery
The Palm V organizer contains a Lithium-ion battery that is recharged 
each time you place the organizer in the cradle. You never need to 
replace the battery. Just place your Palm V organizer in the cradle for 
three hours for an initial charge before you use your organizer. Then 
place it in the cradle for a few minutes each day to recharge the battery 
to full capacity. 
If the battery gets low, your Palm V organizer displays a warning 
message. If this occurs, perform a HotSync operation and then 
recharge the battery as soon as possible. If your Palm V organizer 
shuts down, you still have about a week to recharge the battery before 
you lose the data on your organizer.An additional connection is made from the 
back of the cradle’s serial (COM) port 
connector to the AC adapter which plugs into 
any AC current outlet.
AC adapter 
						

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Viewing data while in the cradle
You can set a preference so that you can continue to view data while 
your organizer is in the cradle and while the battery is being 
recharged. See “General preferences” in Chapter 7 for more 
information.
Palm Desktop organizer software
Palm Desktop software extends many of the functions of your Palm V 
organizer to your computer and serves to back up all your data. 
Viewing and editing your data using Palm Desktop software is 
optional. However, when you use it with your Palm V organizer and 
the built-in HotSync technology, you can fully synchronize the 
information on your Palm V organizer with the information on your 
computer. 
It is a good idea to back up your data in case something happens to the 
data on your Palm V organizer. Changes you make on your Palm V 
organizer or Palm Desktop software appear in both places after you 
synchronize.
With Palm Desktop software, you can do the following:
nWork with your Palm V organizer applications on your computer. 
Palm Desktop software duplicates the Date Book, Address Book, 
To Do List, and Memo Pad applications on your organizer, so you 
can view, enter, and modify any data stored on your organizer.
nBack up the data stored on your organizer with HotSync 
technology and synchronize the data on your Palm Desktop 
software. Synchronization is a one-step procedure that ensures 
your data is always safe and up-to-date. See “Exchanging and 
updating data: HotSync operations” in Chapter 4 for more 
information. 
nImport and export data, so you can easily transfer data from other 
desktop applications into any of your main applications. See 
“Importing data” in Chapter 2 for more information.
nPrint your Date Book, Address Book, To Do List, and Memo Pad 
information on any printer. 
						

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Installing Palm Desktop software
The following instructions guide you through installing Palm 
Desktop software. After installation, refer to the online Help in Palm 
Desktop software for information about how to use the software.
To ensure a safe and uninterrupted installation of Palm Desktop 
software, please do the following before installing:
nTurn off your computer and connect the cradle to it. 
nIf you are installing from diskettes (rather than the CD-ROM 
included in the box), make sure the original Palm Desktop 
software diskettes are write-protected, and then make backup 
copies of them. When you finish, use the copies to install the 
software, and store the original diskettes in a safe place. Refer to 
your computer’s manual or operating system documentation if 
you need information about locking or copying diskettes.
nDo not simply copy the Palm Desktop software files to your 
computer’s hard disk. You must use the installer to place the files 
in their proper locations and to decompress the files. 
To install Palm Desktop software:
1. Exit any open programs, including those that run automatically at 
startup such as Microsoft Office, and disable any virus-scanning 
software.
2. Insert the Palm Desktop software CD-ROM into the computer’s 
CD-ROM drive (or insert the diskette labeled Setup into the 
diskette drive). 
3. Click the Install button to begin the installation procedure.
4. Follow the onscreen instructions to complete the installation. 
During installation you will be asked to insert your organizer into 
the cradle.