Alarm Lock PL3500 and ETPL Programming Instructions User Manual
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1 Trilogy PL3500 and ETPL Programming Instructions © ALARM LOCK 2005 AL-PRE PROXCARD® READER / ENROLLER DL-WINDOWS PROGRAMMING SOFTWARE PL Trilogy Series Stand-Alone Access Control System with ProxCard ® Access WI1390 10/05 PL3500 / ETPL HID HID CORPORATION PROXCARD® PROXKEY® KEYFOB AL-IR1 PRINTER AL-DTM DATA TRANSFER MODULE 345 Bayview Avenue Amityville, New York 11701 For Sales and Repairs 1-800-ALA-LOCK For Technical Service 1-800-645-9440
2 Table of Contents THE ALARM LOCK TRILOGY PL-SERIES STAND-ALONE ACCESS CONTROL SYSTEM IS A STATE-OF-THE-ART M ICROPROCESSOR-BASED PROGRAMMABLE PROXIMITY SECURITY LOCK. PL3500 and ETPL To increase security, the PL Series lock does not include a keypad. Features an HID compatible ProxCard® reader, and a real-time clock/calendar that automati- cally adjusts for Daylight Saving Time and allows for automated programming of events. Also features three methods of programming: (1) transfer programming instructions directly from your laptop or desktop PC using DL-Windows software and a special AL-PCI2 cable; (2) transfer data from your PC to your lock via the AL DTM handheld Data Transfer Module; and (3) use 9 proximity cards as Function Cards when lock is first powered up. In addition, data can be re- trieved from the lock in one of three ways (1) through an infrared printer; (2) di- rectly from the lock to the PC; or (3) through an AL-DTM to your PC. The PL Series locks include several lock types: a cylindrical-based lock (PL3000), a mortise-based lock for additional hardware security (PL3500), and a mortise-based lock for use with push bar applications (ETPL). Programming is identical for all locks. Note: ProxCard® and ProxKey® are trademarks of the HID© Corporation. PL SERIES LOCKS PL3500 PL Series Lock Features ............................... 3 Supported Products ....................................... 4 Lock Design Overview ................................... 5 Terminology Used in this Manual ................. 6 Default User Numbers ................................... 8 LED and Sounder Indicators ......................... 9 Product Communication Examples ............. 10 Wiring and Power Up ..................................... 11 Battery Replacement ..................................... 11 Erase All Programming ................................. 11 Quick Start ...................................................... 12 Function Cards--Overview ............................ 14 Function Card #1 ............................................ 15 Function Card #2 ............................................ 16 Function Card #3 ............................................ 18 Function Card #4 ............................................ 19 Function Card #5 ............................................ 20 Function Card #6 ............................................ 21 Function Card #7 ............................................ 22 Function Card #8 ............................................ 23 Function Card #9 ............................................ 24 User Card Record Sheet ................................ 25 Glossary .......................................................... 26 Lost Function Cards ...................................... 27 DL-Windows Programmable Features ......... 27 Warranty .......................................................... 28
3 Audit Trail •40,000 Event Capacity •Entries Logged with Time and Date •Critical Programming Events Logged •Printable using the AL-IR1 Hand-Held Printer (only via programmed Function Cards) •Uploadable using Alarm Locks DL-Windows software •Transferable through AL-DTM Lock Features •Metal Key Override for all cylindrical locks •Non-Volatile (Fixed) Memory •Real-Time Clock (with automatic Daylight Saving Time adjust) •Programmable Relay •Visual and Audible Feedback •Battery Status Monitor Scheduling (Using DL-Windows) •500 Scheduled Events •Automated Unlock/Lock •Enable/Disable Users •Enable/Disable Groups •Real-time clock and calendar User Access Methods •ProxCard® and ProxKey® Keyfob •Batch Enroll - Quickly and easily enroll multiple ProxCards ® and ProxKey® keyfobs without the use of a PC Note: ProxCards® and ProxKey® Keyfobs both function identically (Keyfobs can be substituted for all references to the ProxCard® in this manual). User Features •1700 Users (1999 using DL-Windows) •Service Card (“One-Time-Only” Code) •User Lockout Mode (only via programmed Function Cards) •Users Assignable to 4 Groups Computer Programming •Partial Programming may be performed at the lock or full programming from a PC using Alarm Locks DL-Windows Software PL Series Lock Features HID HID CORPORATION
4 AL-DTM - Data Transfer Module The enhanced AL-DTM may be used to transfer program data between a PC running DL-Windows software and locks. Use of the older AL-DTM model 1 is not recommended. Prox Card Reader/Enroller (AL-PRE) An AL-PRE is used to quickly enroll multiple ProxCards® and ProxKey® keyfobs into DL-W indows. Use the supplied 9-pin DB9 to DB9 serial cable to connect the AL-PRE to your computer’s serial COM port. Compatible with most HID ProxCards ® and ProxKey® keyfobs (37 bits or less). For PDL and PL series locks only. HID HID CORPORATION ProxCard® / ProxKey® Keyfob Compatible with most HID ProxCards® and ProxKey® keyfobs (37 bits or less). Note: ProxCard® and ProxKey® are trademarks of the HID© Corporation. Double-ended Mini Banana Plug Connector After you create the program in DL-W indows and transfer the program from your computer to an AL-DTM, transfer the program from the AL-DTM to the lock(s) via a double-ended mini banana plug. You can also use this cable to transfer the Lock Program from your lock to an AL-PRE. DB9 to DB9 Serial Cable Enroll ProxCards quickly into DL-Windows, then transfer this new ProxCard® data from the computer to the AL-PRE via this 9-pin DB9 to DB9 serial cable. Once the data is in the AL-PRE, you can transfer the data to the lock via the double-ended mini banana plug (see above), thus avoiding the need to use an AL- PCI2 cable for this process. AL-PCI2 Cable An ALARM LOCK AL-PCI2 cable is required to communicate between your computer’s RS-232 serial com- munications port (COM 1-4) and the AL-DTM or lock. One end of the AL-PCI2 cable is designed to be used on a 9-pin serial Com Port. If your computer has a 25-pin Com Port only, a 25-pin to 9-pin adapter must be used. The other end of the AL-PCI2 cable features a 2-pin banana plug connector which is polarity sensi- tive--the TAB (marked “GND”) side must be plugged into the lock’s black (left) terminal. Supported Products Infrared Printer (AL-IR1) An AL-IR1 printer is used to print Audit Trails without the need for a PC. Its infrared reader means no cable connection to the lock is needed.
5 Lock Design Overview Why Use Software inside a Lock? With ordinary door locks, the need to make physical copies of metal keys and distributing them can be a huge organ- izational and financial task -- and what will you do if someone causes a security breach by losing their key? The answer lies in the advantage of SOFTWARE. Software (also called firmware) is not hard or fixed like hard- ware is. Software is soft -- flexible and changeable to your needs. Software exists inside your Alarm Lock™ series lock, and can be programmed (and re-programmed again and again) to suit your changing requirements. No more metal keys to distribute...instead, distribute ProxCards ® -- and delete them from the software when needed. (A Prox- Card® is the software equivalent of a metal key--present a programmed card to the reader to unlock the lock). Fur- thermore, proximity cards differ from metal keys in that proximity cards are not duplicates---each card is unique to the lock, and therefore cards can be deleted from the lock without needing to be in hand. Preparing to Program your Lock You can program your lock in one of three ways: 1. By a direct connection to a PC with the computer program DL-Windows installed. 2. By a direct connection to an AL-DTM module, allowing the transfer of lock data from the computer to the lock. 3. By using 9 proximity cards (provided) as Function Cards when lock is first powered up. It is recommended that DL-Windows be used when programming your PL3500 lock--especially if you intend to enroll many User Cards. DL-Windows can always be used as a back-up, restoring the information to your PL3500 lock should the future need arise. It is also recommended that you make use of the 9 Function Cards in addition to DL- Windows (Note: When using the AL-DTM-III, see special note at bottom of page 17). Although this guide will show you how to program your lock manually, without DL-Windows, please see User Guide OI237 for programming and additional information about DL-Windows. Programming your lock begins after you unpack it from the box -- there is a specific procedure outlined in Quick Start (page 12) in which you wake up the lock to prepare it for programming. This Quick Start procedure shows you all the steps required to get your lock to start working using Function Cards. Turn the page and learn about the special terminology used with your lock. Once that is clear, use the Quick Start procedure on page 12 to help you get up and running. PC / AL-DTM Interface (communications port) Infrared LED (for Printer) Tri-Color Status LED ProxCard / Keyfob Reader Mortise Lock
6 Terminology Used in this Manual What is a Lock Program? (Also called Lock Programming). A Lock Program contains the instructions that a lock uses to perform its various functions. You can also use DL-Windows (defined below) to create a Lock Pro- gram on your computer, and then transfer and store the Program in the circuitry contained inside the lock itself. The Lock Program is essentially a computer database file that maintains feature set- tings, schedules, audit trails, etc. Using DL-Windows, Lock Pro- grams can be created with default information, edited on your PC, and then sent to (or received from) locks. The Lock Program consists of 4 areas: Prox Card Entries, Fea- tures, Time Zones, and Schedules, all defined below: What are Prox Card Entries? Because this lock has no keypad through which to enter User Codes, proximity cards can be added to the Lock Program, allow- ing entry (the PL3500 to unlock) for valid proximity cards. The proximity card entries are a part of the Lock Program, and the Lock Program is stored in the lock circuitry awaiting the Users to present their programmed proximity cards. What are Features? Your lock is designed to support several options and functions. Using DL-Windows software (the Programmable Features win- dow), you can select the features you wish to activate, such as if the lock will automatically adjust for Daylight Saving Time in the spring and autumn, or if the lock sounder should be disabled or enabled. Note: Features may only be added via DL-Windows What is a TimeZone? Events (recorded lock activities) can be programmed to occur at certain times. It is these times (for example, “every Tuesday at 5PM”) that are referred to as TimeZones. In DL-Windows, you can use the Schedule-TimeZone screen to create these TimeZones, and once created, you can link events to these TimeZones. Note: TimeZones may only be added via DL-Windows What is a Schedule? Your lock can be programmed using DL-Windows to maintain a schedule in which certain events can occur automatically. For ex- ample, you can program the lock to allow Groups of Users (with their User Codes) access ONLY during specific business hours. With another example, you can program another lock to UNLOCK at 9am, LOCK at noon for lunch, UNLOCK at 1pm, and LOCK again at 5pm--every weekday. As you can see, many different combinations of Schedules can be created to suit the needs of the Users. First you create TimeZones (see above). Next you create events and link them to your TimeZones (also using the Sched- ule-TimeZone screen in DL-Windows). When finished, you can view (in DL-W indows) your schedule in the Schedule View screen. Note: Schedules may only be added via DL-Windows What is a User? A User is a person who is authorized to simply use or make certain programming changes or operate the lock. This User can be any- one--from a one-time visitor (who will almost certainly have no au-thority to make changes) to the owner of the building in which the lock is installed (who will probably wish to have total authority to make changes). The PL Series locks can hold up to 1999 Users in its programming memory using DL-W indows, and 1700 with the Function Cards (see Function Card definition below). What is a Programming Level? With other Trilogy locks that possess keypads (such as the PDL3000, ETPDL, etc.), the Programming Level defines the range of programming tasks a User is allowed to perform using the key- pad. However, the PL3500 lock does not include a keypad, and changes to the PL3500 Lock Program are initiated by the Function Cards. Therefore, the physical possession of the Function Cards is the sole factor for determining who can make changes to the Lock Program. The Function Cards, once programmed, must be safeguarded, as they are essential to the security of the lock. What is a User Number? (User Number = Location Number = User Location = Slot in Lock) User Numbers are used primarily with DL-W indows, and are sig- nificant within each individual lock only. PL Series locks can hold up to 1700 proximity cards in its programming memory, which can be thought of as simply a numbered list from 301 through 2000 (User Numbers 2-300 are not accessible except through DL- Windows, making the total Users 1999--but only when using DL- Windows. User Number 1, the Master, is not accessible with the PL3500). Each entry in the list is represented by a User Number, and proximity cards can be assigned to (programmed into) each location. When a proximity card is assigned to a location, the card information is stored within the Lock Program. Because Users are physically given proximity cards, it is convenient to think of each location as a User, although technically the User Number is a location within the Lock Program that holds the proximity card in- formation. It is easier to simply say User 297 rather than The User in possession of the proximity card assigned to the User Lo- cation number 297. Note: Where a User is located in this list--their User Location--is a commonly used description of their User Number. Because of their similarities, a User Number, User Location and Location Number can be used interchangeably. In some DL-Windows screens, the word Slot is also used. All of these terms are meant to convey the same concept. Note: User Numbers 1-11 have special programming abilities within other Trilogy locks that possess keypads. However, with the keypad-less PL3500, several differences exist: User Number 1 is disabled, and User Numbers 2-11 possess no special signifi- cance other than as Basic Users, programmable using DL- Windows only. In addition, Users 2-11 remain consistent with other Trilogy locks in that they are unaffected by Entry Delay changes. (In DL-Windows, Entry Delay is located in the Features screen, Options tab. With other keypad locks, Function 67 is used). What is a Group? With many lock applications, it is convenient for large numbers of similar Users to be grouped together. Placing Users into Groups (by assigning them specific User Numbers) allows large numbers of Users to be controlled all at once rather than individually--saving
7 time and effort. In DL-Windows, Groups are controlled via sched- ules, and a typical example involves enabling or disabling a Group at a certain time. Note: Groups may only be added or changed via DL-Windows. What are Function Cards? There are three ways to program the PL3500 lock: (1) Using DL- Windows; (2) Using a pre-programmed AL-DTM module; and (3) Using proximity cards as Function Cards at first power-up. The Function cards are simply 9 standard proximity cards labeled one through nine, and after being presented (enrolled into) the PL3500 lock (see page 12 for procedure), each card will then be able to perform a specific function, as follows: Card 1 Initiates PC communications (User 298). Card 2 Initiates AL-DTM communications (User 299). Card 3 Initiates entry of new proximity cards starting at User 301 (and ending at User 2000). Card 4 Initiates removal of next presented proximity card. Card 5 Toggles Passage Mode. Card 6 Initiates AL-IR1 printing with Time, Date, Ver- sion Number and Audit Trail Log. Card 7 Toggles Total User Lockout mode. Card 8 Enables Function Card #9 (User 297). Card 9 The Service Card, allowing access one-time- only (User 300). It is still possible to perform all lock programming via DL- Windows or via an AL-DTM module, with or without ever en- rolling the Function Cards at first start up. However, it is highly recommended that Function Cards be enrolled even if you do not intend to use them--because once the lock is in operation, you may not enroll Function Cards without first performing a cold start (removing all programming and thus re-loading all original factory default settings). See Glossary entry for Default on page 26 for more information. When using the AL-DTM-III, see special note at bottom of page 17. Note: If the Function Card enrollment process is bypassed and the AL-DTM is used to move programming data from the PC to the PL3500 lock, the PL3500 lock will always default to Door #1. In addition, the current AL-DTM allows the programming of specific door numbers (and their associated data files), regardless of the door number sent to the AL-DTM by the PL3500 lock. See page 16 for more information. When using the AL-DTM-III, see special note at bottom of page 17. IMPORTANT NOTE: When programming is sent from DL-W indows (or an AL-DTM) to the lock, Function Cards 1, 2, 8, and 9 will be overwritten with the existing data in DL-Windows for the User Locations 298, 299, 297 and 300, respectively. Therefore, to continue to use Function Cards 1, 2, 8 and 9 that were enrolled at startup with DL- Windows, be sure to enroll the same Function Cards 1, 2, 8 and 9 used at startup into the correct locations within DL- Windows. In addition, Function Cards 3 through 7 are not recognized by DL- Windows. Therefore, DL-Windows will not send the data for Function Cards 3-7 to the AL-DTM, nor will the AL-DTM be able to send this Function Card data to the PL3500 lock. Accordingly, Function Cards are designed to be used for limited-use installa-tions where DL-Windows will not be used (or is not available). If DL-W indows is used, Function Cards 3-7 will most likely never be used. The advantage of the PL3500 lock is that it is designed to be flexible for any application. Who are Users 297-300? Proximity cards assigned to User Numbers 297, 298, 299 and 300 have special abilities, as follows: User 297 (Function Card #8): Quick Enable User 300 Function Card #8 (assigned to User 297) possesses the unique ability to enable Function Card #9 (assigned to User 300). When Function Card #8 is presented to the lock, User 300 is enabled, allowing Function Card #9 to unlock the PL3500 (for one time). Once used, Function Card #9 (User 300) becomes disabled. For example, you wish to allow one-time access to a temporary worker. Simply present Function Card #8 to the lock and give Function Card #9 to your temporary worker. Later, when the temporary worker presents Function Card #9 to the lock, the PL3500 unlocks and allows access (for one time only). If the temporary worker re-presents his card, access will be denied. Later, if you wish to grant the temporary worker re-access, sim- ply re-present Function Card #8 to the lock and Function Card #9 will be re-enabled (again for one time only). User 298 (Function Card #1): Quick PC Communications Card Presenting the proximity card for User 298 (Function Card #1) initiates data to be sent to or from the lock and DL-Windows. Therefore, an AL-PCI2 cable with a PC is required. User 299 (Function Card #2): AL-DTM Data Transfer Card Presenting the card assigned to User 299 (Function Card #2) will initiate data transfer with the AL-DTM. An AL-PCI2 cable and an AL-DTM (first programmed by the computer via DL-Windows) is required. Note: This card does not unlock the lock (does not allow access). User 300 (Function Card #9): One-Time-Only Service Card This is a One-Time Only Service User Card (Function Card #9) enabled by the proximity card assigned to User 297 (Function Card #8). For example, User 300 Function Card #9) is some- times used for guard tour duties. See User 297: Quick Enable User 300 above. What is DL-Windows? DL-Windows is a computer program that allows you to program your ALARM LOCK T3 Security Lock. You do not need DL- Windows to program your lock, but it makes programming much faster and easier. With DL-Windows, you can quickly create Lock Programs (programs that make the lock perform its many func- tions) add multiple Users (who have access), add ProxCards ® and ProxKey® keyfobs, retrieve event logs, and create Schedules. The benefit of DL-W indows is that it allows you to set up all lock pro- gramming in advance (on your computer), and then later send the information to the locks at your convenience. For more informa- tion, see OI237. Terminology Used in this Manual (contd)
8 Default User Numbers for PL3500 / ETPL USER TYPE ASSIGNED TO USER NUMBER: (Not Used--The PL3500/ETPL does not contain a Master Number) 1 Basic User Cards (Accessible through DL-Windows only) with no Entry Delay 2 - 11 Quick Enable User 300 (Function Card #8) 297 Quick PC Communications Card (Function Card #1) 298 AL-DTM Data Transfer Card (Function Card #2) 299 One-Time-Only Service Card (Function Card #9) 300 Basic User Cards 301-2000 Basic User Cards (Accessible through DL-Windows only) 12 - 296 •Users 2-296 can only be accessed through DL-Windows. •User 298 is the only code that will initiate PC communications (with DL-Windows). •User 299 is a Non-Pass Code (does not unlock the PL3500/ETPL). This is the only code that will initiate data transfer with the AL-DTM. NOTES: Default User Numbers The table below displays a graphical representation of how the internal memory of the PL3500 /ETPL lock is organized. The default settings are the original settings that were set at the factory (the locks original factory condition when the lock was first taken out of its box). The default settings are per- manently encoded within the locks fixed memory, and when the lock is first started, or when power is removed and re-applied (see Wiring and Power-Up, page 11), the original factory default settings are re-loaded and take effect. For more information, see the explanations for User Num- bers in the Terminology Used in this Manual section on pages 6-7.
9 ACTIVITY LED SOUNDER COMMENTS Access Granted or Remote Release 2 GREEN Flashes 2 Beeps Invalid Card 7 RED Flashes 7 Beeps Invalid Card = A card that does not exist in the Lock Program (memory). Valid but Disabled Card 1 GREEN, 4 RED Flashes 1 long, 5 short beeps Card exists in memory, but dis- abled. Low Battery -- 4-second continu- ous beep See page 11 before changing bat- teries. User Card Error RED Flash Sequence of 7 beeps repeated 4 times Non-fatal memory or clock error has been detected. Under this condition, unexpected operation is possible. Remove power and re- start. LED and Sounder Indicators The PL Series locks provide visual and audible feedback. With a fully charged battery, the LED and sounder feed- back is as follows:
10 DB9 to DB9 Serial Cable (supplied) Scenario 3 Enroll ProxCards® quickly into DL-Windows, then transfer this new ProxCard® data from the computer through the AL-PRE to the lock (thus avoiding the need to use an AL-PCI2 cable). For PDL and PL series locks only. You must always use Function Card #2 to send and receive data using DL-Windows and the AL-PRE. IBM COMPATABLE LAPTOP OR DESKTOP PC CONNECT DB9 CABLE TO COMPUTER SERIAL PORT (COM 1-4) AL-PRE PROXCARD READER/ ENROLLER NOTE: OBSERVE TAB DIREC- TION WHEN INSERTING CABLE INTO AL-PRE AND LOCK DOUBLE-ENDED MINI BANANA PLUG CONNECTOR PL3500 LOCK Scenario 1 Create the program in DL-Windows on your computer, then transfer the program from the computer directly to the lock via an AL-PCI2 cable. You must always use Function Card #1 to send or receive data Using DL-Windows. IBM COMPATABLE LAPTOP OR DESKTOP PC NOTE: OBSERVE TAB DIRECTION W HEN INSERTING CABLE INTO LOCK AL-PCI2 CABLE CONNECT TO SERIAL PORT (COM 1-4) PL3500 LOCK Scenario 2 Create the program in DL-Windows and transfer the program from your computer to an AL-DTM (via an AL-PCI2 cable) …then transfer the program from the AL-DTM to the lock(s) (via a double-ended mini banana plug). The hand-held AL-DTM is useful because you do not have to transport (or find electricity for) your computer. Data can also flow in reverse, from the lock, through the AL-DTM, back to the computer for examination. You must always use Function Card #2 to send and receive data us- ing DL-Windows and the AL-DTM. IBM COMPATABLE LAPTOP OR DESKTOP PC NOTE: OBSERVE TAB DIRECTION W HEN INSERTING CABLE INTO LOCK AL-PCI2 CABLE CONNECT TO SERIAL PORT (COM 1-4) AL-DTM DATA TRANSFER MODULE NOTE: OBSERVE TAB DIREC- TION WHEN INSERTING CABLE INTO AL-DTM AND LOCK DOUBLE-ENDED MINI BANANA PLUG CONNECTOR PL3500 LOCK Product Communication Examples Send to lock Receive from lock Scenario 4 Use the AL-IR1 Infrared printer to print your lock’s audit trail (event log), clock settings and software version. No ca- ble required. You must always use Function Card #6 to print. PL3500 LOCK AL-IR1 INFRARED PRINTER NOTE: The AL-PCI2 cable is designed to be used on a 9 pin serial COM port. If your computer has a 25 pin COM port, a 25 pin to 9 pin adapter must be used. Warning: Polarity MUST be observed when connecting cables to the lock. The tab (–) must plug into the negative (black) hole.