Amanda Work Group 7xx User Guide

Using Amanda15
rectory entries, the prompt is: “To search the directory 
again, press *. Otherwise, press #.”
Being Notified about Messages
Amanda can be configured to notify you when you have a message. She can 
call your pager to display the total number of messages and the number of 
new messages. She can use relay paging to display or forward a telephone 
number entered by your caller (if he pressed # while listening to your 
greeting). She can even call you at home or on your cellular telephone. She...

16 Using [email protected]/DOS Telephone Features
How you do this depends on how your telephone switching system transfers 
or conferences calls. The following procedure tries to cover all cases, but 
check with your administrator for specific instructions.
To allow a caller to leave a message for someone:
1. Transfer the call to Amanda. (Usually, you press the Conference or 
Transfer button on your telephone.)
2. After Amanda answers, dial   or  . 
    works on any telephone switching system. However,...

Using Amanda17
To modify an existing mailing list:
Managing Messages Sent by Fax
A message can be faxed to your mailbox. Amanda lets you know that the 
message is a fax. You can retrieve it by: 
 Calling from a fax machine
 Providing the telephone number for a fax machine
To get a particular fax message when calling from a fax machine: 
  +    +  locate the fax message  +     +     +  
press the Start button on your fax machine
Do any (or all) of these:
(to review the list)
 
(to add users to the...

18 Using [email protected]/DOS Telephone Features
To get all fax messages when calling from a fax machine: 
  +    +     +     +  
press the Start button on your fax machine
To get a particular fax message when not calling from a fax machine: 
  +     +  locate the fax message  +     +     +     
fax machine’s telephone number  +  
Managing Guest Mailboxes
If your Amanda system administrator has configured the system to allow 
guests, you can give a guest mailbox to another person. In this way, someone...

Using Amanda19
Now the guest can use Amanda’s services.
To leave a message for a guest:
Dial:
 _______ (Amanda’s number)  +  
  ( or      )  + 
host’s mailbox  +     +  guest mailbox  +  hear guest’s greeting  +  
leave message
To delete a guest mailbox:
  +  
  +     +  the guest mailbox to be deleted
To review your guest mailboxes:
  +  
  +     
Amanda plays the name and extension recordings for your guest mailboxes. 

20 Using [email protected]/DOS Telephone Features 

IndexI–21
A
accessing
guest mailboxes
 18
after-hours greetings 5
Amanda
calling
 2
setting up 3
user’s introduction 1
auto-scheduling
call processing changes
 8
away-from-the-office greet-
ings
 6
B
busy message
recording
 4
C
call control
 7
call processing
scheduling changes
 8
call screening 7
calling
Amanda
 2
calls
controlling
 7
screening 7
changing
greetings
 7
mailing lists 17
pager telephone number 
for notification
 
15
security code 7
changing lists
managing
 17
controlling
calls
 7...

22 Using [email protected]/DOS Telephone Features
listening
greetings
 6
listening to
messages
 9
lists
creating
 16
M
mailboxes
guests
 18
scheduling changes 8
mailing lists
creating
 16
managing 15
modifying 17
updating 17
making
recordings
 3
managing
guest mailboxes
 18
messages 8
personal mailing lists 15
recorded greetings 6
messages
deleting
 13
faxed 17
forwarding 10
leaving 15, 19
managing 8
notification 15
playing 9
recording busy message 4
replying to 13
sending 9, 14
modifying
mailing lists...

Enabling Network Telephony
for the Communicating PC
[email protected]/DOS 
Quick Reference
  
1. Internal: Dial Ext. No. _______  
External: Dial Phone No. __________ 
2. Enter     +  _______  +      (Some systems 
 mailbox   skip step 2.)
3. Enter  _______  +  
 security code
Use the Main Menu
 Listen to messages  Manage lists
  Manage greetings
  Manage guests
  Manage options
  Exit user mode
  Send new message
  Hang up
  Manage Lists
  to     Select a list
  Review current list   Record a list...

Listening Hints and Tips
While listening to your messages:
  Increase volume or    Decrease volume
  Skip ahead (fast forward)
  Rewind
  Pause for 30 seconds until you press     again
  Hang up from within Amanda’s menus
  Dial another user
  Manage Greetings
  to     Select a greeting
  Select system greeting
  Review the current greeting
  Return to previous menu
  Send New Message
  Select user   Select list   Return 
  Record message
  Return to prev. menu
  Send New Message (cont.)
  
Review   Make...