Brother 5750e Intellifax Fax Machine Owners Manual
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xix ZleMFC-US-FAX-4750e/5750e- 20Important Information ................................................................. 20-1 Standard Telephone and FCC Notices ..................................... 20-1 Laser Safety .................................................................. 20-2 FDA Regulations .......................................................... 20-2 Manufactured ................................................................ 20-2 Federal Communications Commission (FCC) Declaration of Conformity (For USA Only) .................................... 20-3 Important ....................................................................... 20-4 Industry Canada Compliance Statement (For Canada Only) .................................................... 20-4 Warranty ....................................................................... 20-4 International ENERGY STAR ® Compliance Statement .................................................................. 20-4 Important Safety Instructions ................................................... 20-4 Trademarks ............................................................................... 20-6 21Glossary........................................................................................... G-1 22Specifications ................................................................................... S-1 Product Description .................................................................... S-1 General ....................................................................................... S-1 Paper ........................................................................................... S-1 Paper Specifications for the Cassette .................................. S-1 Manual Feed Slot................................................................. S-1 Copy ........................................................................................... S-1 Fax .............................................................................................. S-2 Scanner (Option for FAX-4750e. Standard for 5750e.) ............. S-3 Consumable Items ...................................................................... S-3 Electrical and Environment ........................................................ S-3 Printer ......................................................................................... S-4 TrueType Fonts on CD-ROM ............................................. S-4 Computer Requirements ...................................................... S-5 Parallel Interface Specifications .......................................... S-5 USB (Universal Serial Bus) Interface Specifications.......... S-6 Resident Fonts (For FAX-5750e Only) ............................... S-6 Symbol Sets/Character Sets ............................................ S-6 23Index .................................................................................................. I-1 Remote Retrieval Access Card ............................................ R-1
INTRODUCTION 1 - 1 1 ZleMFC-US-FAX-4750e/5750e- 1Introduction Using This Manual Thank you for purchasing a Brother fax machine. This machine has been designed to be simple to use, with LCD screen prompts to guide you through programming your machine. However, you can use your machine to its fullest potential by taking a few minutes to read this manual. Finding Information All chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or operation by checking the Index in the back of this manual. Conventions Used in this Manual Throughout this manual you’ll see special symbols alerting you to important information, warnings, and actions to perform. For clarification, and to help you choose the correct key presses, we’ve added illustrations of some of the LCD messages. boldfaceBold typeface identifies a specific key on the machine control panel. italicsItalics typeface emphasize an important point, or refer you to related topic. bubble dotBubble Dot typeface identifies the messages on the LCD of the machine. Additionally, your machine has a Reports Key. Press Reports, 1 to print a list of basic step instructions and explanations. Warnings detail precautions you must take to avoid possible personal injury. Cautions specify procedures you must follow or avoid to prevent possible damage to the machine. NoteNotes tell you the proper response for a situation that may occur. FYI tips provide details about how the current operation interacts with other features. Improper Setup alerts you to devices and procedures that are not compatible with the machine.
1 - 2 INTRODUCTION ZleMFC-US-FAX-4750e/5750e- Test Sheet Procedure and Product Registration (For USA Only) After programming your Station ID, please fill out the TEST SHEET included with your machine and then fax it to Brother’s Automated Fax Response System as your first transmission. This will verify that your machine is properly installed. To receive a response, you must set up your Station ID. (See Setting Station ID , Page 4-3.) When this document is received, a confirmation sheet and Product Registration form will be sent back to your machine. Please fill out the form and return it to complete your registration. To Complete Your FAX-4750e or FAX-5750e Registration On-Line (For USA Only) 1Insert the MFL Pro CD-ROM into your CD-ROM drive. 2Click On-Line Registration to register your product on-line from the main menu.In USA:1-877-268-9575 (fax)
INTRODUCTION 1 - 3 ZleMFC-US-FAX-4750e/5750e- Control Panel Overview FAX-4750e and FAX-5750e have the same control panel keys. 1Toner Empty Icon The Toner icon flashes on and off when toner is low, so you’ll know to order another toner cartridge. You will be able to print until the indicator stays on. 2LCD (Liquid Crystal Display) Displays messages to help you set up and operate your machine. 3Programming Keys: Menu Lets you access the Menu and Programming mode. Set Stores a menu setting in the machine. Also use for sending one fax to multiple numbers. (Left Arrow) (Right Arrow) Moves the LCD cursor through text and options. Clear Deletes entered data or backs up one step in Menu table. 4One Touch Dial Keys These 16 keys give you instant access to previously stored phone numbers. 5Shift To access memory locations 17 through 32 in the One Touch keys, hold down the Shift key. 6Telephone Keys: Hook Lets you dial telephone and fax numbers without lifting the handset. Hold Lets you place calls on hold. Redial/Pause Redials the last number called. Also inserts a pause in autodial numbers. 7Search/Speed Dial Lets you look up numbers stored in the dialing memory. Also lets you dial stored phone numbers by pressing # and a three-digit number. 123 12 4 510 13141516 1189 67
1 - 4 INTRODUCTION ZleMFC-US-FAX-4750e/5750e- 8Dial Pad Dials phone and fax numbers, and can be used as a keyboard for entering information into the machine. (For Canada only) The # key lets you switch the dialing type during a telephone call from PULSE to TONE. 9Volume High/Low Keys Lets you adjust speaker, ring and handset volume. 0Stop/Exit Stops a fax, cancels an operation or exits from Menu mode. AFax Start Starts an operation, such as sending a fax. BCopy Keys: Enlarge/Reduce Lets you enlarge or reduce copies depending upon the ratio you select. Contrast Let you make a copy that is lighter or darker than the original. Options You can quickly and easily change your temporary settings (for the next copy only). Copy Mode Select the copy resolution for your type of original document. Copy Makes a copy. CBroadcast Use this key when you send the same fax to many different locations (maximum of 282 locations at once). DResolution and Indicator Lights These LEDs show the Resolution you selected. EMode and Indicator Lights These LEDs show the Receive Mode you selected. FReports Accesses the Reports menu so you can select reports to print: Help List, Auto Dial, Fax Activity, Transmission Verification, and User Settings.
INTRODUCTION 1 - 5 ZleMFC-US-FAX-4750e/5750e- About Fax Machines If you’re a first-time fax machine user, fax operation might seem a little mysterious. Soon, you’ll recognize the unusual fax tones on your phone line, and be able to send and receive faxes easily. Custom Features Do You Have Voice Mail on the Phone Line? If you have Voice Mail on the phone line on which you will install your new fax machine, there is a strong possibility that Voice Mail and the fax machine will conflict with each other while receiving incoming calls. Why Should There Be Trouble? Since both fax machines and Voice Mail pick up the line at the number of rings you have set, each of them has the ability to keep the other from receiving calls. For example, if your Voice Mail is set to answer after two rings and your fax machine is set to answer after four, your Voice Mail will keep your fax machine from receiving faxes. If you set Voice Mail and the Brother machine to answer at the same number of rings, there is no way of knowing which one will answer first. It is important to remember that neither Voice Mail nor the fax machine can pass the call back to the other after the call has been answered. How Can You Avoid Possible Problems? A very good way to avoid a problem like the one mentioned previously is to get a second phone number on your present phone line. Many people with Voice Mail opt for this choice, which is called “Distinctive Ring”, and they are very satisfied with it. For details about this type of custom service, please see Distinctive Ring, page 8-1. Another way to avoid a possible problem is to replace your Voice Mail with an answering machine. Your Brother fax machine is designed to work in tandem with an answering machine or TAD (telephone answering device). (See Connecting an External TAD (Telephone Answering Device), Page 2-10.)
1 - 6 INTRODUCTION ZleMFC-US-FAX-4750e/5750e- Fax Tones and Handshake When someone is sending a fax, the machine sends fax calling tones (CNG tones)—soft, intermittent beeps at 4-second intervals. You’ll hear them when you dial and press Fax Start; they continue for about 60 seconds after dialing. During that time, the sending machine must begin the “handshake” with the receiving machine. Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line. You’ll soon learn to listen for these soft beeps each time you answer a phone on your fax line, so you can know if you are receiving a fax message. The receiving fax responds with fax receiving tones-loud, chirping sounds. A receiving fax chirps for about 60 seconds over the phone line, and the LCD shows RECEIVING. If your machine is set to the FAX mode, it will answer every call automatically with fax receiving tones. Even if the other party hangs up, your machine continues to send the “chirps” for about 60 seconds, and the screen continues to display RECEIVING. To cancel the receiving mode, press Stop/Exit. When your machine answers in FAX/TEL mode, the machine listens for CNG tones and then responds with receiving tones. The fax “handshake” is the time in which the sending machine’s CNG tones and the receiving machine’s “chirps” overlap. This must be for at least 2 to 4 seconds, so the machines can understand how each is sending and receiving the fax. The handshake cannot begin until the call is answered, and the CNG tones only last for about 60 seconds after the number is dialed. Therefore, it’s important for the receiving machine to answer the call in as few rings as possible. ECM (Error Correction Mode) The Error Correction Mode (ECM) is a way for the machine to check the integrity of a fax transmission while it is in progress. ECM transmissions are possible only between machines that both have the ECM feature. If they do, you may send and receive fax messages that are continuously checked for their integrity. Sufficient memory must be available in your machine for this feature to work. When you have an external telephone answering device (TAD) on your fax line, your TAD will determine the number of rings before the call is answered. Pay special attention to the directions in the Assembly and Connections chapter for connecting a TAD to your machine.
ASSEMBLY AND CONNECTIONS 2 - 1 2 ZleMFC-US-FAX-4750e/5750e- 2Assembly and Connections Packing List Make sure you have the following items: NoteIf an item is missing, call Brother Customer Service at 1-800-284-4329 (in USA), 1-877-BROTHER (in Canada) or (514) 685-6464 (in Montreal). See Ordering Accessories and Supplies, Page ii for the correct item numbers. Whenever you transport the machine, use the packing materials that came with your machine. If you do not pack the machine correctly, you may void your warranty. Document Tray with Extension Telephone Wire Cord Power Cord Handset Curled Cord Telephone Handset Document Support Drum Unit Assembly (With free Standard Toner Cartridge – up to 3,000 pages) Owner’s Manual Quick Setup Guide Paper Cassette CD-ROM (For FAX-5750e Only) Software License Agreement (For FAX-5750e Only) Accessory Order Form Paper Cassette #2 (Option for FAX-4750e)
2 - 2 ASSEMBLY AND CONNECTIONS ZleMFC-US-FAX-4750e/5750e- Choosing a Location Place your machine on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the machine near a telephone jack and a standard, grounded power outlet. WARNING Never install telephone wiring during a lightning storm. We recommend that this product be used with a surge protection device to protect the product against lightning storms. Never install a telephone jack in a wet location unless the jack is specifically designed for a wet location. Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the network interface. Use caution when installing or modifying telephone lines. Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning. Do not use the telephone to report a gas leak in the vicinity of the leak. For PLUGGABLE EQUIPMENT, the socket-outlet should be installed near the equipment and should be easily accessible. To reduce the risk of shock or fire, use only a No. 26 AWG or larger telecommunications line cord. Avoid placing your machine in a high-traffic area. Do not place near heaters, air conditioners, water, chemicals or refrigerators. Do not expose the machine to direct sunlight, excessive heat, moisture or dust. Make sure nothing blocks the flow of air from the fan on the sides of the machine. Do not connect your machine to electrical outlets controlled by wall switches or automatic timers. Disruption of power can wipe out information in the unit’s memory. Do not connect your machine to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply. Avoid interference sources, such as speakers or the base units of cordless phones. NO ! NO !NO !
ASSEMBLY AND CONNECTIONS 2 - 3 ZleMFC-US-FAX-4750e/5750e- Assembly Installing the Drum Unit Assembly (with Toner Cartridge) 1Unpack the drum unit assembly, including the toner cartridge, and gently rock it from side to side five or six times to distribute the toner evenly inside the cartridge. 2Open the front cover of the machine. 3Insert the drum unit assembly into the machine. 4Close the front cover. To prevent damage to the drum, do not expose it to light for longer than a few minutes.