Brother DCP 8020 User Manual
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ix WARNING ■When you move the DCP, grasp the side handholds that are under the scanner. Do NOT carry the DCP by holding it at the bottom. ■Install equipment with a power cord near a socket/outlet that is easily accessible. ■Do not use this product near appliances that use water, in a wet basement or near a swimming pool. Caution ■Lightning and power surges can damage this product! We recommend that you use a quality surge protection device on the AC power line, or unplug the line during a lightning storm. To prevent injuries, be careful not to put your fingers in the area shown in the illustration.
x Choosing a location Place your DCP on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the DCP near a telephone jack and a standard, grounded power outlet. Choose a location where the temperature remains between 50°F and 95.5°F (10°-32.5°C). Caution ■Do not place near heaters, air conditioners, water, chemicals, or refrigerators. ■Do not expose the DCP to direct sunlight, excessive heat, moisture, or dust. ■Do not connect your DCP to electrical outlets controlled by wall switches or automatic timers. ■Disruption of power can wipe out information in the DCP’s memory. ■Do not connect your DCP to electrical outlets on the same circuit as large appliances or other Equipment that might disrupt the power supply. ■Avoid interference sources, such as speakers or the base units of cordless phones. NO !NO ! NO !
xi Table of Contents 1Introduction .......................................................................... 1-1 Using this Guide ............................................................... 1-1 Finding information ................................................. 1-1 Symbols used in this Guide .................................... 1-1 On-line Registration (USA and Canada) .................... 1-2 DCP part names and operations ................................ 1-3 Control panel overview ..................................................... 1-6 Status LED indications ............................................... 1-8 Inserting originals for copying (and scanning) ................ 1-10 Using the ADF (automatic document feeder) ........... 1-10 Using the scanner glass ........................................... 1-12 2Paper ..................................................................................... 2-1 About paper ...................................................................... 2-1 Type and size of paper ............................................... 2-1 Recommended paper ................................................. 2-1 Choosing acceptable paper .............................................. 2-2 Paper capacity of the paper trays ........................... 2-3 Paper specifications for each paper tray ................ 2-4 How to load paper ...................................................... 2-5 To load paper or other media in the paper tray........ 2-5 To load paper or other media in the manual feed tray (For DCP-8020) ........................................... 2-7 To load paper or other media in the multi-purpose tray (MP tray) (For DCP-8025D) ........................ 2-9 To use Automatic Duplexing for copy and print operations (For DCP-8025D) ....................... 2-11 3On-screen programming ..................................................... 3-1 User-friendly programming ............................................... 3-1 Menu table .................................................................. 3-1 Navigation keys ................................................................ 3-2 Key Operations table ...................................................... 3-10 4Getting started ..................................................................... 4-1 General Setup .................................................................. 4-1 Setting the Paper Type ............................................... 4-1 Setting the Paper Size ................................................ 4-3 Setting the Beeper Volume......................................... 4-4 Toner Save ................................................................. 4-4 Sleep Time ................................................................. 4-5
xii Turning off the Scanner Lamp .................................... 4-5 Setting the Tray Use for Copy mode .......................... 4-6 Setting the LCD Contrast............................................ 4-7 Printing the User Settings List .................................... 4-7 5Making copies ...................................................................... 5-1 Using the DCP as a copier ............................................... 5-1 Printable area ............................................................. 5-1 Temporary copy settings ........................................ 5-2 Making a single copy from the ADF............................ 5-3 Making multiple copies from the ADF ......................... 5-3 Single or multiple copies using the scanner glass........ 5-4 Out of Memory message ............................................ 5-4 Using the copy keys (temporary settings)......................... 5-5 Enlarge/Reduce .......................................................... 5-6 Quality (type of original) .............................................. 5-8 Sorting copies using the ADF ..................................... 5-8 Contrast ...................................................................... 5-9 Tray Select................................................................ 5-10 Duplex/N in 1 ............................................................ 5-11 Duplex/N in 1 copy.................................................... 5-12 N in 1 copy............................................................ 5-12 Poster ................................................................... 5-13 Duplex (1 in 1) (For DCP-8025D) ......................... 5-14 Duplex (2 in 1) and Duplex (4 in 1) (For DCP-8025D)... 5-16 Changing the default copy settings................................. 5-17 Quality ...................................................................... 5-17 Contrast .................................................................... 5-17 6Using the DCP as a printer .................................................. 6-1 Using the Brother DCP-8020, DCP-8025D printer driver..... 6-1 How to print your document .............................................. 6-2 Simultaneous printing and scanning ................................. 6-3 Two-sided printing (Duplex Printing)........................... 6-3 Automatic Duplex Printing (For DCP-8025D) ......... 6-3 Manual Duplex Printing .......................................... 6-4 Face-down output tray ................................................ 6-4 Printing on plain paper ................................................ 6-5 The manual feed tray (For DCP-8020) ................... 6-5 The MP tray (For DCP-8025D) ............................... 6-6 Printing on thicker paper and card stock .................... 6-7 The manual feed tray (For DCP-8020) ................... 6-7 The multi-purpose tray (MP tray) (For DCP-8025D) ............................................... 6-9
xiii Printing on envelopes ............................................... 6-11 Printer operation keys..................................................... 6-16 Job Cancel................................................................ 6-16 Secure key................................................................ 6-16 Setting the Emulation Selection................................ 6-17 Printing the Internal Font List.................................... 6-18 Printing the print configuration list ............................ 6-18 Restoring default settings ......................................... 6-18 7Printer driver settings ......................................................... 7-1 Printer driver settings........................................................ 7-1 How to access the printer driver settings.......................... 7-1 Features in the Brother Native Driver ............................... 7-2 Basic tab ..................................................................... 7-2 Paper Size .............................................................. 7-3 Multiple Page.......................................................... 7-3 Orientation .............................................................. 7-3 Copies .................................................................... 7-4 Media Type ............................................................. 7-4 Advanced tab.............................................................. 7-5 Print Quality ............................................................ 7-5 Duplex Printing ....................................................... 7-7 Watermark .............................................................. 7-8 Page Setting ......................................................... 7-10 Device Options ..................................................... 7-11 Secure Print .............................................................. 7-11 Accessories tab .................................................... 7-14 Support tab ........................................................... 7-16 Features in the PS printer driver (For Windows ®) .......... 7-17 Ports tab ................................................................... 7-18 Device Settings tab................................................... 7-19 Layout tab ................................................................. 7-20 Paper/Quality tab ...................................................... 7-21 Advanced Options .................................................... 7-22 8How to scan using Windows® ............................................. 8-1 Scanning a document ....................................................... 8-1 TWAIN compliant........................................................ 8-1 How to access the Scanner ........................................ 8-2 Scanning a document into the PC .............................. 8-3 Scanning a whole page .......................................... 8-3 Pre-Scanning to crop a portion you want to scan.... 8-4 Settings in the Scanner window ................................. 8-6 Image Type ............................................................ 8-6
xiv Resolution............................................................... 8-6 Scan Type .............................................................. 8-7 Brightness............................................................... 8-7 Contrast .................................................................. 8-7 Document Size ....................................................... 8-8 Scanning a document (For Windows ® XP only) ............. 8-10 WIA compliant........................................................... 8-10 How to access the scanner....................................... 8-10 Scanning a document into the PC ............................ 8-11 Scanning a document using the ADF ................... 8-11 Pre-Scanning to crop a portion you want to scan using the scanner glass ........................... 8-13 Brother Scanner Utility.......................................... 8-15 Using the scan key (For USB or Parallel interface cable users) ........................................................................... 8-16 Scan to E-mail .......................................................... 8-17 Scan to Image .......................................................... 8-17 Scan to OCR............................................................. 8-18 Scan to File ............................................................... 8-18 Using ScanSoft® PaperPort® and TextBridge® OCR........ 8-19 Viewing items............................................................ 8-20 Organizing your items in folders ............................... 8-21 Quick links to other applications ............................... 8-21 ScanSoft ® TextBridge® OCR lets you convert image text into text you can edit ........................... 8-22 You can Import items from other applications .......... 8-22 You can Export items in other formats...................... 8-23 Exporting an image file ......................................... 8-23 How to Uninstall PaperPort ® and ScanSoft® TextBridge®......................................... 8-23 9Using the Brother Control Center (For Windows® 95/98/98SE/Me/2000 Professional and Windows NT® WS 4.0) .......................................................... 9-1 Brother MFL-Pro Control Center................................. 9-1 AutoLoad the Brother Control Center ......................... 9-2 How to turn off AutoLoad ............................................ 9-2 Brother Control Center features........................................ 9-3 Auto Configuration ...................................................... 9-3 Scan key operations ................................................... 9-4 Copy operations.......................................................... 9-4 Scanner settings for Scan and Copy buttons ............. 9-5 Global settings ............................................................ 9-5 Setting up the scanner configurations ........................ 9-6
xv Perform an operation from the Control Center screen..................................................................... 9-7 Scan to File....................................................................... 9-8 To access Scan to File Configurations screen............. 9-8 Scanner settings ......................................................... 9-8 Destination folder........................................................ 9-9 Scan to E-mail ................................................................ 9-10 To access Scan to E-mail Configurations screen...... 9-10 Scanner settings ....................................................... 9-10 E-mail application ..................................................... 9-11 Send to Options........................................................ 9-11 Scan to OCR (Word Processor) ..................................... 9-12 To access Scan to OCR Configurations screen......... 9-12 Scanner settings ....................................................... 9-12 Word Processor ........................................................ 9-13 Scan to Image ................................................................ 9-14 To access Scan to Image Configurations screen....... 9-14 Scanner Settings ...................................................... 9-14 Target Application..................................................... 9-14 Copy ............................................................................... 9-15 To access the Copy Configurations screen............... 9-15 Scanner settings ....................................................... 9-15 Number of copies ..................................................... 9-15 10Using the Windows®-Based Brother SmartUI Control Center (For Windows® XP) .................................. 10-1 Brother SmartUI Control Center ..................................... 10-1 AutoLoad the Brother Control Center ....................... 10-2 How to turn off Auto Load ......................................... 10-2 Brother Control Center features ..................................... 10-3 Auto Configuration .................................................... 10-4 Hardware Section: Changing the Scan to button configuration ................................................................ 10-5 Scan to E-mail .......................................................... 10-6 Scan to File............................................................... 10-7 Scan to Image .......................................................... 10-8 Scan to OCR .......................................................... 10-10 Software Section .......................................................... 10-12 Scan ....................................................................... 10-13 Copy ....................................................................... 10-13 Custom ................................................................... 10-14 Scan to File................................................................... 10-15 Scan to E-mail .............................................................. 10-17 File attachments ..................................................... 10-19
xvi Scanner settings ..................................................... 10-20 Scan to OCR (Word Processing program) ................... 10-21 Scan to Graphics application (example: Microsoft Paint) ......................................... 10-23 Copy ....................................................................... 10-25 Custom: User-defined buttons ...................................... 10-27 Customizing a user-defined button ......................... 10-27 1. Select the Scan Action ................................... 10-27 2. Select Configuration for the Scan Type. ......... 10-28 3. Select Scan Settings. ..................................... 10-32 11Using your DCP with a Macintosh® .................................. 11-1 Setting up your USB-equipped Apple® Macintosh® ......... 11-1 Using the Brother printer driver with your Apple® Macintosh® (OS 8.6 - 9.2) ............................................ 11-2 Using the Brother Printer Driver with Your Apple® Macintosh® (Mac OS X) ............................................... 11-4 Choosing page setup options ................................... 11-4 Specific settings ........................................................ 11-5 Using the PS driver with your Apple ® Macintosh®.......... 11-7 For Mac OS 8.6 to 9.2 users..................................... 11-7 For Mac OS X users ............................................... 11-11 Using the Brother TWAIN scanner driver with your Macintosh ®................................................................. 11-14 Accessing the scanner............................................ 11-14 Scanning an image into your Macintosh ®............... 11-15 Scanning a whole page ...................................... 11-15 Pre-Scanning an image .......................................... 11-16 Settings in the Scanner window.............................. 11-17 Image.................................................................. 11-17 Scanning Area .................................................... 11-19 Business Card Size ............................................ 11-19 Adjusting the Image ............................................ 11-20 Using Presto! PageManager ®....................................... 11-21 Highlights ................................................................ 11-21 System requirements .............................................. 11-22 Technical Support ................................................... 11-22 12Network Scanning (Windows® 98/98SE/Me/2000 Professional and XP only) ............................................................................... 12-1 Registering your PC with the DCP............................ 12-1 Using the Scan key ......................................................... 12-5 Scan to E-mail (PC) .................................................. 12-5
xvii Scan to Image .......................................................... 12-6 Scan to OCR ............................................................ 12-7 Scan to File............................................................... 12-8 13Important information ....................................................... 13-1 Federal Communications Commission (FCC) Declaration of Conformity (USA only) .................. 13-1 Important .............................................................. 13-2 Important – about the interface cable ................... 13-2 Industry Canada Compliance Statement (Canada only) ....................................................... 13-3 For your safety.......................................................... 13-3 International ENERGY STAR ® Compliance Statement ............................................................. 13-3 Laser safety .............................................................. 13-4 FDA regulations ........................................................ 13-4 Important safety instructions........................................... 13-6 Trademarks .................................................................... 13-8 14Troubleshooting and routine maintenance ..................... 14-1 Troubleshooting ............................................................. 14-1 Error messages ........................................................ 14-1 Original jams............................................................. 14-4 Original is jammed in the top of the ADF unit........ 14-4 Original is jammed inside the ADF unit. ............... 14-4 Paper jams ............................................................... 14-5 Paper is jammed in the duplex tray (For DCP-8025D) ............................................. 14-9 If you are having difficulty with your DCP ............... 14-11 Improving the print quality ...................................... 14-14 Packing and shipping the DCP ..................................... 14-18 Routine maintenance.................................................... 14-21 Cleaning the scanner.............................................. 14-21 Cleaning the printer ................................................ 14-22 Cleaning the drum unit ........................................... 14-23 Replacing the toner cartridge ................................. 14-24 How to replace the toner cartridge ......................... 14-25 Replacing the drum unit.......................................... 14-30 Checking the drum life ............................................ 14-34 Page Counter ......................................................... 14-34
xviii 15Optional accessories ......................................................... 15-1 Memory board................................................................. 15-1 Installing the optional memory board ........................ 15-2 Network (LAN) board ...................................................... 15-5 Before starting installation ........................................ 15-6 Step 1: Hardware installation .................................... 15-6 Step 2: Connecting the NC-9100h to an Unshielded Twisted Pair 10BASE-T or 100BASE-TX Ethernet Network ................................................................ 15-9 LED....................................................................... 15-9 TEST SWITCH ................................................... 15-10 Paper Tray #2 ......................................................... 15-11 GGlossary ............................................................................... G-1 SSpecifications ...................................................................... S-1 Product description .......................................................... S-1 General ............................................................................ S-1 Print media....................................................................... S-2 General (continued) ......................................................... S-2 Copy ................................................................................ S-3 Scanner ........................................................................... S-3 Printer .............................................................................. S-4 Interfaces ......................................................................... S-4 Computer requirements ................................................... S-5 Consumable items ........................................................... S-6 Network (LAN) board (NC-9100h) ................................... S-7 16Index ....................................................................................... I-1