Brother Intellifax 4100 E Manual
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3 - 2 ON-SCREEN PROGRAMMING For FAX-5750e: Press 1 for General Setup—OR— Press 2 for Fax Operations—OR— Press 3 for Copy Operations—OR— Press 4 for Print Operations—OR— Press 5 for Network Operations. You can scroll more quickly by pressing . (Use to scroll backward and see all options, in the opposite order.) Before you press Set after entering information in a field using the dial pad, you can correct a mistake. Use to back up and then type over the incorrect characters. When you finish a setting, the LCD shows ACCEPTED. If you want to exit the Menu Mode, press Stop/Exit. 1.GENERAL SETUP 2.FAX 3.COPY 4.PRINTER 5.LAN
ON-SCREEN PROGRAMMING 3 - 3 Menu Selection Table You can probably perform most of these programming operations without the Owner’s Manual. To help you understand the menu selections and options that are found in the machine programs, use the Menu Selection Table below. Main MenuSubmenuMenu SelectionsOptionsDescriptionsPage 1. GENERAL SETUP1. PAPER SIZE — LETTER LEGAL A4Selects size of paper for received faxes. 4-1 These settings appear if Cassette #2 was installed and set to ON.CASSETTE #1— LETTER/ LEGAL/A4 4-2 CASSETTE #2— CASSETTE USAGEFOR FAXAUTO/ CASSETTE #1 ONLY/ CASSETTE #2 ONLY FOR COPY 2. DATE/TIME —— Enter date and time for the LCD display and heading on fax transmissions. 4-2 3. STATION ID — FAX TEL NAMEProgram your name, fax number and telephone number to appear on each transmitted page. 4-3 4. VOLUME 1. RINGOFF LOW MED HIGH Adjusts ring volume. 4-5 2. BEEPEROFF LOW HIGH Adjusts beeper volume. 4-5 3. SPEAKEROFF LOW MED HIGH Adjusts speaker volume. 4-5 4. HANDSETLOW HIGH Adjusts handset volume. 4-6 5. VOLUME AMPLIFYON (PERMANENT/ TEMPORARY) OFF For the hearing- impaired, you can set the volume to the VOL AMPLIFY:ON setting on a permanent or temporary basis. 4-7 NoteThe factory setting (option) is shown in bold.
3 - 4 ON-SCREEN PROGRAMMING Main MenuSubmenuMenu SelectionsOptionsDescriptionsPage 1. GENERAL SETUP (continued) 5. CASSETTE #2 —ON (FAX-5750e) OFF (FAX-4100e and FAX-4750e)Turn CASSETTE #2 ON if you purchased the optional Cassette #2 for FAX-4100e and FAX-4750e. 5-3 6. AUTO DAYLIGHT —ON OFF Changes for Daylight Savings Time automatically. 4-7 7. TONER SAVE—ON OFF Increases life of toner cartridge.4-8 8. SLEEP MODE—— Conserves power4-8 9. TONE/ PULSE—TONE PULSE Selects dialing mode4-8 0. LOCAL LANGUAGE (Canada Only)—ENGLISH FRENCH Allows you to change the LCD Language to French.See French Manual 2. FAX 1. SETUP RECEIVE1. RING DELAY00 01 02 03 04 Number of rings before the machine answers in FAX or FAX/TEL mode. 5-2 2. F/T RING TIME20 30 40 70 Sets the time for “double-ring” in FAX/TEL mode. 5-2 3. EASY RECEIVEON SEMI OFF Receive fax messages without pressing the Fax Start key. 5-3 4. REMOTE CODEON ( 51, #51) OFF Activate or deactivate the machine from a remote location. You can type in new codes. 5-5 NoteThe factory setting (option) is shown in bold.
ON-SCREEN PROGRAMMING 3 - 5 Main MenuSubmenuMenu SelectionsOptionsDescriptionsPage 2. FAX (continued)1. SETUP RECEIVE (continued) 5. AUTO REDUCTIONON OFFReduces size of image.5-3 These settings appear if Cassette #2 was installed and set to ON.CASSETTE #1 ON OFF CASSETTE #2ON OFF 6. PRINT DENSITY-+Makes prints darker or lighter.5-4 7. POLLING RX ON OFF Sets up your machine to poll another fax machine.5-8 2. SETUP SEND1. CONTRASTAUTO S.LIGHT S.DARK Changes lightness or darkness of a fax you are sending. 6-5 2. FAX RESOLUTIONSTANDARD FINE S.FINE PHOTOChanges the default setting of fax resolution. 6-5 3. DELAYED TIMER 00:00 Sets the time of day that delayed faxes will be sent.6-9 4. DELAYED FAX— Sends documents later.6-10 5. BATCH TX ON OFF Sends all delayed faxes that are to the same fax number and at the same time as one transmission. 6-10 6. REAL TIME TX NEXT FAX ONLYON OFFYou can send a fax without using memory.6-3 7. POLLED TX ON OFF Sets up your machine with a document to be retrieved by another fax machine. 6-11 8. COVERPG SETUP NEXT FAX ONLYON OFF PRINT SAMPLE Automatically sends a cover page you program. 6-6 9. COVERPAGE MSG — Programs customized message for fax cover page. 6-7 NoteThe factory setting (option) is shown in bold.
3 - 6 ON-SCREEN PROGRAMMING Main MenuSubmenuMenu SelectionsOptionsDescriptionsPage 2. FAX (continued)2. SETUP SEND (continued) 0. OVERSEAS MODEON OFFAdjusts for sometimes difficult overseas transmissions. 6-9 3. SET AUTO DIAL1. ONE-TOUCH DIAL — Store One-Touch numbers so you can dial by pressing only one key (and Fax Start). 7-1 2. SPEED-DIAL — Store 200 (100 for FAX-4100e) Speed Dial numbers so you can dial by pressing only four keys (and Fax Start). 7-2 3. SETUP GROUPS — Sets up a Group number for Broadcasting.7-3 4. SETUP REPORTS 1. TRANSMISSIONON ON+IMAGE OFF OFF+IMAGEInitial setup for Transmission Verification Report and FAX Activity Report. 10-1 2. ACT. INTERVAL EVERY 50 FAXES 6/12/24 Hours 2/7 Days OFF10-1 5. REMOTE FAX OPT 1. FAX FWD/ PAGINGOFF FAX FORWARD PAGINGSets the machine to forward fax messages–OR–to call your pager. 9-1 2. FAX STORAGEON OFF Stores incoming faxes in memory for remote retrieval. 9-3 3. REMOTE ACCESS159 Personalizes code for retrieving faxes.9-4 4. PRINT FAX — Prints incoming faxes stored in the memory.5-6 5. BACKUP PRINT (FAX-4750e and FAX-5750e only) ON OFFPrints a copy of faxes as they are received into memory. 9-3 NoteThe factory setting (option) is shown in bold.
ON-SCREEN PROGRAMMING 3 - 7 Main MenuSubmenuMenu SelectionsOptionsDescriptionsPage 2.FAX (continued)6. REMAINING JOBS ——Checks which jobs are in memory or cancel a delayed fax or polling job. 5-8, 6-4 0. MISCELLANEOUS1. DISTINCTIVEON OFF SETUses the telephone company Distinctive Ring subscriber service to register the ring pattern with the machine. 8-1 2. CALLER IDDISPLAY# PRINT REPORT View or print a list of the last 30 Caller IDs stored in memory.8-3 3. DRUM LIFE — You can check the percentage of drum life that remains available.13-24 4. MEM SECURITY(FAX-4750e and FAX- 5750e only)—Stops most operations except receiving faxes into memory. 5-6 3. COPY 1. COPY MODE —AUTO TEXT PHOTO Selects the Copy resolution for your type of original. 11-7 2. CONTRAST —- + Adjusts the contrast.11-8 3. PAPER TYPE —THIN PLAIN THICK THICKER Identify the type of paper in the multi- purpose sheet feeder.11-8 These settings appear if Cassette #2 was installed and set to ON.CASSETTE #1THIN PLAIN THICK THICKER CASSETTE #2THIN PLAIN THICK THICKER 4. PRINTER (Only for FAX- 5750e)1. PRINT OPTIONS1. INTERNAL FONT — You can print resident fonts to check and confirm font types. 2. CONFIGU- RATION—Printer settings and status are listed here. 2. RESET PRINTER ——You can restore the printer back to the factory default settings. NoteThe factory setting (option) is shown in bold.
3 - 8 ON-SCREEN PROGRAMMING Main MenuSubmenuMenu SelectionsOptionsDescriptionsPage 4. LAN (Option for FAX-4750e.) 5. LAN (For FAX-5750e.) (Not available for FAX-4100e. )See the NC- 8100h Owner’s manual on the CD- ROM. NoteThe factory setting (option) is shown in bold.
INITIAL SETUP 4 - 1 44Initial Setup Getting Started Setting Paper Size You can use three sizes of paper for printing your faxes: letter, legal and A4. When you change the size of paper you have loaded in the machine, you will need to change the setting for the paper size, so your machine will know how to fit the incoming fax on the page. After you connect the optional Cassette #2, you can select the paper size for each cassette. (See Turning on Cassette #2 (Option for FAX-4100e and FAX-4750e)) 1Press Menu, 1, 1. 2If you have the Cassette #2, press or to select CASSETTE #1 or CASSETTE #2, and then press Set. 3Press or to select LETTER, LEGAL or A4 (for the cassette you selected in Step 2), and then press Set. 4Press Stop/Exit. Turning on Cassette #2 (Option for FAX-4100e and FAX-4750e) When the optional CASSETTE #2 is set to ON, you can set paper size and the cassette usage. (See Printing a Reduced Incoming Document, Page 5-3 and Setting Paper Size above.) 1Press Menu, 1, 5. 2Use or to select ON (or OFF), and then press Set. 3Press Stop/Exit. 1.PAPER SIZE 5.CASSETTE #2
4 - 2 INITIAL SETUP Setting Cassette Usage The default setting of AUTO allows your machine to choose the optional Cassette #2 if paper is out in Cassette #1 or if incoming faxes will fit best on the paper in Cassette #2. Choose CASSETTE#1 ONLY or CASSETTE#2 ONLY if you want to keep special paper in the other cassette and control when it is used. 1Press Menu, 1, 1. 2Press or to select CASSETTE USAGE, and then press Set. 3To set cassette usage for faxes, press or to select FOR FAX, and then press Set. —OR— To set cassette usage for copies, press or to select FOR COPY, and then press Set. —OR— If you are finished go to Step 5. 4Press or to select AUTO, CASSETTE#1 ONLY or CASSETTE#2 ONLY, and then press Set. 5Press Stop/Exit. Setting Date and Time Your machine displays the date and time, and prints it on every fax you send. In the event of a power failure, you may have to reset the date and time. All other settings remain unaffected. 1Press Menu, 1, 2. 2Enter the last two digits of the year, and then press Set. 3Enter two digits for the month and press Set. (For example, enter 09 for September, or 10 for October). 4Enter two digits for the day, and then press Set. (For example, 06). 5Enter the time in 24-hour format, and then press Set. (For example, enter 15:25 for 3:25 PM). 6Press Stop/Exit. The screen now shows the date and time you set whenever the machine is in standby mode. 2.DATE/TIME YEAR:XX ENTER & SET KEY MONTH:XX ENTER & SET KEY DAY:XX ENTER & SET KEY TIME:XX:XX ENTER & SET KEY
INITIAL SETUP 4 - 3 Setting Station ID You should store your name or (company name) and fax number to be printed on all fax pages you send. The telephone number you enter will be printed only on your cover pages. (See Composing Electronic Cover Page, Page 6-6.) 1Press Menu, 1, 3. 2Enter your fax number (up to 20 digits), and then press Set. You must enter a fax number to proceed. 3Enter your telephone number (up) to 20 digits), and then press Set. If your telephone number and fax number are the same, enter the same number again. The number appears on Cover pages. 4Use the dial pad to enter your name (up to 20 characters), and then press Set. (See Entering Text.) 5Press Stop/Exit. The LCD returns to the date and time. If your Station ID has already been programmed, the LCD prompts “1” to make a change, or “2” to exit without changing. 3.STATION ID FAX:ENTER & SET KEY TEL: ENTER & SET KEY NAME: ENTER & SET KEY NOTICE The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone machine unless such messages clearly contain, in a margin at the top or bottom of each transmitted page, or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machines or such business, other entity, or individual. In order to program this information into your machine, you should complete the steps described on pages 4-2 and 4-3.