Brother Mfc 7360 N Manual

							31
6
6
Voice operations 
(MFC-7470D only)
6
Voice calls can be made with the handset by 
using the dial pad, One touch key or (  
(Address Book) and enter three-digit 
number.
Making a telephone call6
aPick up the handset.
bWhen you hear the dial tone, enter a 
number using the dial pad, One touch 
key or (  (Address Book) and enter 
three-digit number.
cReplace the handset to hang up.
Mute6
aPress Tel/Mute/R to put a call on Hold. 
You can replace the handset without 
disconnecting the call.
bPick up the machines handset to 
release the call from Hold.
Note
You can pick up an extension telephone 
and continue speaking without releasing 
the call from Hold on the machine.
 
Telephone line 
services
6
Setting the telephone line 
type6
If you are connecting the machine to a line 
that features a PBX or ISDN to send and 
receive faxes, it is necessary to change the 
Telephone Line Type accordingly by 
completing the following steps. If you are 
using a line that features a PBX, you can set 
your machine so that it always accesses the 
outside line (using the prefix you entered), or 
accesses the outside line when Tel/R is 
pressed or Tel/Mute/R and Shift are pressed 
at the same time (MFC-7470D only).
aPress Menu, 0, 6.
bPress a or b to choose PBX, ISDN (or 
Normal).
Press OK.
cDo one of the following:
If you chose ISDN or Normal, go to 
stepg.
If you chose PBX, press OK and go to 
stepd.
dDo one of the following:
If you want to change the current 
prefix number, press 1 and go to 
stepe.
If you do not want to change the 
current prefix number, press 2 and 
go to stepg.
eEnter the prefix number (up to 5 digits) 
on the dial pad.
Press OK.
Telephone and external devices6 
						

							Chapter 6
32
Note
• You can use the numbers 0 to 9, #, l 
and !.
(Press Tel/R or Tel/Mute/R to display 
“!”.)
• If you choose On, pressing Tel/R or 
Tel/Mute/R and Shift at the same time 
(MFC-7470D only) (the screen 
displays “!”.) will let you access an 
outside line.
• If you choose Always, you can access 
an outside line without pressing Tel/R 
or Tel/Mute/R and Shift at the same 
time (MFC-7470D only).
 
fPress a or b to choose On or Always.
PressOK.
gPress Stop/Exit.
PBX and TRANSFER6
The machine is initially set to Normal, which 
lets the machine connect to a standard PSTN 
(Public Switched Telephone Network) line. 
However, many offices use a central 
telephone system or Private Branch 
Exchange (PBX). Your machine can be 
connected to most types of PBX. The 
machine’s recall feature supports timed break 
recall only (TBR). TBR will work with most 
PBX systems allowing you to gain access to 
an outside line, or transfer calls to another 
extension. The feature works when Tel/R is 
pressed or Tel/Mute/R and Shift are pressed 
at the same time (MFC-7470D only).
Connecting an external 
TAD
6
You can connect an external Telephone 
Answering Device (TAD) to the same line as 
your machine. When the TAD answers a call, 
your machine will “listen” for the CNG (fax 
calling) tones sent by a sending fax machine. 
If it hears them it will take over the call and 
receive the fax. If it does not hear them, it will 
let your TAD take a voice message and the 
display will show Telephone (Ext. Tel in 
Use for MFC-7470D).
The external TAD must answer within four 
rings (we recommend you set it to two rings). 
This is because your machine cannot hear 
the CNG tones until the external TAD has 
picked up the call. The sending machine will 
send CNG tones for only eight to ten seconds 
longer. We do not recommend using the toll 
saver feature on your external TAD if it needs 
more than four rings to activate it.
Note
If you have problems receiving faxes, 
reduce the ring delay setting on your 
external TAD.
  
						

							Telephone and external devices
33
6
Connections6
The external TAD must be connected as 
shown in the illustration below.
 
1TAD
2 Protective Cap
aSet your external TAD to one or two 
rings. (The machine’s Ring Delay 
setting does not apply.)
bRecord the outgoing message on your 
external TAD.
cSet the TAD to answer calls.
dSet the Receive Mode to External 
TAD. (See Choosing the receive mode 
on page 27.)
Recording an outgoing 
message (OGM)6
aRecord 5 seconds of silence at the 
beginning of your message. This allows 
your machine time to listen for fax tones.
bLimit your speaking to 20 seconds.
cEnd your 20-second message by giving 
your Remote Activation code for people 
sending manual faxes. For example: 
“After the beep, leave a message or 
press l51 and Start to send a fax.”
Note
• You need to turn the Remote Codes 
setting to on to use the Fax Activation 
Code l51. (See Using Remote Codes 
on page 35.)
• We recommend beginning your OGM with 
an initial 5 second silence because the 
machine cannot hear fax tones over a loud 
voice. You may try leaving out this pause, 
but if your machine has trouble receiving 
faxes, then you should re-record the OGM 
to include it.
 
Multi-line connections (PBX)6
We suggest you ask the company who 
installed your PBX to connect your machine. 
If you have a multi line system we suggest 
you ask the installer to connect the unit to the 
last line on the system. This prevents the 
machine being activated each time the 
system receives telephone calls. If all 
incoming calls will be answered by a 
switchboard operator we recommend that 
you set the Receive Mode to Manual.
We cannot guarantee that your machine will 
operate properly under all circumstances 
when connected to a PBX. Any difficulties 
with sending or receiving faxes should be 
reported first to the company who handles 
your PBX.
22
1
1 
						

							Chapter 6
34
External and extension 
telephones
6
Note
You need to turn the Remote Codes 
setting to on to use the Remote Activation 
Code l51 and Remote Deactivation Code 
#51. (See Using Remote Codes 
on page 35.)
 
Connecting an external or 
extension telephone6
You can connect a separate telephone 
directly to your machine as shown in the 
diagram below.
 
1 Extension telephone
2 External telephone
3 Protective Cap
When you are using an external telephone, 
the LCD shows Telephone (Ext. Tel in 
Use for MFC-7470D).
Operation from external or 
extension telephones6
If you answer a fax call on an extension 
telephone, or an external telephone that is 
correctly connected to the machine through 
the T-piece connection, you can make your 
machine take the call by using the Remote 
Activation code. When you press the Remote 
Activation code l51 the machine starts to 
receive the fax.
If you answer a call and no one is on 
the line:
6
You should assume that you’re receiving a 
manual fax.
Press l51 and wait for the chirp or until the 
LCD shows Receiving, and then hang up.
Note
You can also use the Fax Detect feature to 
make your machine automatically take the 
call. (See Fax Detect on page 30.)
 
For Fax/Tel mode only6
When the machine is in Fax/Tel mode, it will 
use the F/T Ring Time (fast/double-ringing) to 
alert you to pick up a voice call.
(Not for MFC-7470D) 
Lift the external telephone’s handset, and 
then press Tel/R to answer.
(MFC-7470D only) 
If you are at the machine, you can lift the 
machines handset to answer.
If you are at an extension telephone, you will 
need to lift the handset during the F/T Ring 
Time and then press #51 between the 
fast/double rings. If no one is on the line, or if 
someone wants to send you a fax, send the 
call back to the machine by pressing l51.3
1
2 
						

							Telephone and external devices
35
6 Using a non-Brother cordless 
external handset6
If your non-Brother cordless telephone is 
connected to the telephone line cord (see 
Connecting an external or extension 
telephone on page 34) and you typically carry 
the cordless handset elsewhere, it is easier to 
answer calls during the Ring Delay.
(Not for MFC-7470D) 
If you let the machine answer first, you will 
have to go to the machine so you can press 
Tel/R to transfer the call to the cordless 
handset.
Using Remote Codes6
Remote Activation Code6
If you answer a fax call on an external or 
extension telephone, you can tell your 
machine to receive it by pressing the Remote 
Activation Codel51. Wait for the chirping 
sounds then replace the handset. (See Fax 
Detect on page 30.) Your caller will have to 
press start to send the fax.
If you answer a fax call at the external 
telephone (not for MFC-7470D) or the 
machine (MFC-7470D only), you can make 
the machine receive the fax by pressing 
Start.
Remote Deactivation Code6
If you receive a voice call and the machine is 
in F/T mode, it will start to sound the F/T 
(double-ring) after the initial ring delay. If you 
pick up the call on an extension telephone 
you can turn the F/T ring off by pressing #51 
(make sure you press this between the rings).
If the machine answers a voice call and 
fast/double-rings for you to take over; 
(Not for MFC-7470D) 
you can take the call at the external telephone 
by pressing Tel/R. 
(MFC-7470D only) 
you can take the call at the machine by lifting 
the machines handset.
Turning on the Remote Codes6
You need to turn the Remote Codes setting to 
on to use the Fax Receive Code and 
Telephone Answer Code.
aMake sure you are in Fax mode  .
bPress Menu 2, 1, 4.
cPress a or b to choose On.
Press OK.
dIf you do not want to change the Remote 
Activation Code, press OK. 
						

							Chapter 6
36
eIf you do not want to change the Remote 
Deactivation Code, press OK.
fPress Stop/Exit.
Changing the Remote Codes6
The preset Remote Activation Code is l51. 
The preset Remote Deactivation Code is #51. 
If you are always disconnected when 
accessing your External TAD, try changing 
the three-digit remote codes, for example ### 
and 555.
aMake sure you are in Fax mode  .
bPress Menu, 2, 1, 4.
cPress a or b to choose On or Off.
PressOK.
dIf you chose On in stepc, enter the new 
Remote Activation Code.
PressOK.
eEnter the new Remote Deactivation 
Code.
PressOK.
fPress Stop/Exit. 
						

							37
7
7
How to dial7
You can dial in any of the following ways.
Manual dialling7
Use the dial pad to enter all the digits of the 
telephone or fax number.
 
One touch Dialling7
Press the One Touch key that stores the 
number you want to call. (See Storing 
One Touch Dial numbers on page 40.)
 
To dial One Touch numbers 5 to 8, hold down 
Shift as you press the One Touch key.
Speed Dialling7
Press  (Address Book) and enter the 
three digit Speed Dial number. (See Storing 
Speed Dial numbers on page 42.)
Note
If the LCD shows Register Now? when 
you enter a One Touch or a Speed Dial 
number, it means that a number is not 
stored there.
 
Dialling and storing numbers7
 
Three-digit number 
						

							Chapter 7
38
Search7
You can search alphabetically for names you 
have stored in the One Touch and Speed Dial 
memories. (See Storing One Touch Dial 
numbers on page 40 and Storing Speed Dial 
numbers on page 42.)
aPress  (Address Book) twice.
bPress the dial pad key for the first few 
letters of the name. (Use the chart on 
Entering text on page 134 to help you 
enter letters.)
Press OK.
cPress a or b to scroll until you find the 
name you are looking for.
Press OK.
dPress Start.
Note
• If you do not enter a letter and press OK in 
stepb, all registered names will appear. 
Press a or b to scroll until you find the 
name you are looking for.
• If the LCD shows No Contact Found 
when you enter the first few letters of the 
name, it means that a name for the letter 
is not stored.
 
Fax redial7
If you are sending a fax automatically and the 
line is busy, the machine will automatically 
redial up to three times at five minute 
intervals.
If you are sending a fax manually and the line 
is busy, press Redial/Pause and try it again. 
You can call the last number dialled by 
pressing Redial/Pause. 
Redial/Pause only works if you dialled from 
the control panel.
Storing numbers7
You can set up your machine to do the 
following types of easy dialling: One Touch, 
Speed Dial and Groups for Broadcasting 
faxes. You can also specify the default 
resolution for each One Touch and Speed 
Dial number. When you dial a quick dial 
number, the LCD shows the name, if you 
stored it, or the number. A scan profile can 
also be stored along with the fax number.
If you lose electrical power, the quick dial 
numbers stored in the memory will not be lost.
A scan profile is the resolution and other scan 
settings that you choose when you store a 
number. For example, you will be asked to 
select Standard, Fine, or Photo if you have 
selected the I-FAX option. Or, you will be 
asked to select B&W TIFF, B&W PDF, Gray 
JPG, Gray PDF, Gray XPS, Color JPG, Color 
PDF or Color XPS if you selected the E-Mail 
option. (I-FAX and E-mail options are 
available as a download for MFC-7460DN 
and MFC-7860DW only.) 
						

							Dialling and storing numbers
39
7
One Touch and Speed Dial Options7
The following chart shows the options for storing One Touch or Speed Dial numbers after you 
download the IFAX and E-mail options for MFC-7460DN and MFC-7860DW.
Step 1
Enter 
One Touch 
or 
Speed Dial 
LocationStep 2
Select 
Registration TypeStep 3
Enter Number 
or E-mail 
AddressStep 4
Enter NameStep 5
Select 
ResolutionStep 6
Select File 
Type
One Touch
 or 
Speed DialFax/TelFax Number 
or 
Tel Number(Name)
Press OK.Std, Fine, 
S.Fine, 
Photo—
IFAX E-mail AddressStd, Fine, 
Photo—
Email Color 
PDF100dpi, 
200dpi, 
300dpi, 
600dpiPDF, SPDF
Email Color 
JPG100dpi, 
200dpi, 
300dpi, 
600dpi—
Email Color 
XPS100dpi, 
200dpi, 
300dpi, 
600dpi—
Email Gray PDF 100dpi, 
200dpi, 
300dpiPDF, SPDF
Email Gray JPG 100dpi, 
200dpi, 
300dpi—
Email Gray XPS 100dpi, 
200dpi, 
300dpi—
Email B&W PDF 200dpi, 
200x100dpiPDF, SPDF
Email B&W TIFF 200dpi, 
200x100dpi— 
						

							Chapter 7
40
Storing a pause7
Press Redial/Pause to insert a 2.8-second 
pause between numbers. You can press 
Redial/Pause as many times as needed to 
increase the length of the pause.
Storing One Touch Dial 
numbers7
Your machine has 4 One Touch keys where 
you can store 8 fax or telephone numbers for 
automatic dialling. To access numbers 5 to 8, 
hold down Shift as you press the One Touch 
key.
 
aPress the One Touch key where you 
want to store the number. 
If a number is not stored there, the LCD 
shows Register Now? Press 1 to 
choose Yes.
bEnter the telephone or fax number (up to 
20 characters).
Press OK.
cChoose one of the following:
Enter the name using the dial pad 
(up to 15 characters). Use the chart 
on Entering text on page 134 to help 
you enter letters.
Press OK.
Press OK to store the number 
without a name.
d(For MFC-7460DN, MFC-7470D and 
MFC-7860DW) 
If you want to save a fax resolution along 
with the number, choose one of the 
following:
To store the fax resolution, press aor 
b to select Std, Fine, S.Fine or 
Photo.
Press OK.
Press OK if you do not want to 
change the default resolution.
If you downloaded I-FAX and E-mail 
options 
(For MFC-7460DN and MFC-7860DW)
aPress the One Touch key where you 
want to store the number.
If a number is not stored there, the LCD 
shows Register Now?.
Press 1 to choose Yes.
bPress aorb to select one of the 
following:
Fax/Tel 
IFAX 
Email Color PDF 
Email Color JPG 
Email Color XPS 
Email Gray PDF 
Email Gray JPG 
Email Gray XPS 
Email B&W PDF 
Email B&W TIFF
Press OK.
cEnter the telephone, fax number (up to 
20 characters) or E-mail address (up to 
60 characters each). Use the chart on 
Entering text on page 134 to help you 
enter letters.
Press OK.
Note
• If you selected an E-Mail Registration 
Type in step b and save the E-mail 
address, you can only use the E-mail 
address when you are in Scan mode.