Brother Ppf560 Plain Paper Fax Machine Owners Manual

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Special Line Considerations
Roll Over Phone Lines
A roll over phone system is a group of two or more separate telephone lines that pass 
incoming calls to each other if they are busy. The calls are usually passed down or 
Òrolled overÓ to the next available phone line in a preset order.
Your fax machine can work in a roll over system as long as it is the last number in the 
sequence, so the call cannot roll away. Do not put the fax machine on any of the...

2 - 6   LOCATION AND CONNECTIONS
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Installing Brother Machine, External Two-Line TAD, and Two-Line 
Telephone
When you are installing an external two-line telephone answering device (TAD) and 
a two-line telephone, your machine must be isolated on one line at both the wall jack 
and at the TAD. The most common connection is to put the Brother machine on Line 
2, which is our assumption in the following steps. The back of the two-line TAD must 
have two telephone jacks: one labeled L1 or...

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Multi-Line Connections (PBX)
Most offices use a central telephone system. While it is often relatively simple to 
connect the fax machine to a key system or a PBX (Private Branch Exchange), we 
suggest that you contact the company that installed your telephone system and ask 
them to connect the fax machine for you. It is advisable to have a separate line for the 
fax machine. You can then leave the fax machine in FAX ONLY Mode to receive 
faxes any time...

2 - 8   LOCATION AND CONNECTIONS
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Connecting an External Telephone Answering Device 
(TAD)
Sequence
You might choose to connect an additional answering system.  When you have an 
external TAD on the same telephone line as the fax machine, the TAD answers all 
calls. The fax machine ÒlistensÓ for fax calling (CNG) tones. If it hears them, the fax 
machine takes over the call and receives the fax. If it doesnÕt hear CNG tones, the fax 
machine lets the TAD continue playing your outgoing...

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Connections
The external TAD must be plugged into the back of the fax machine, into the jack 
labeled EXT. Your fax machine cannot work properly if you plug the TAD into a wall 
jack.
1Plug the telephone line cord from the wall jack into the back of the fax machine, in the 
jack labeled LINE.
2Plug the telephone line cord from your TAD into the back of the fax machine, in the 
jack labeled EXT. (Make sure this cord is connected to the TAD at the TADÕs...

3 - 1   ON-SCREEN PROGRAMMING
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3On-Screen Programming
User-Friendly Programming
We have designed your fax machine with on-screen programming and a Help key.  
User-friendly programming helps you take full advantage of all the functions your fax 
machine has to offer. (See Using This Manual, page 1-1.)
Since your fax programming is done on the LCD, we created step-by-step on-screen 
prompts to help you program your fax machine.  All you need to do is follow the 
prompts as they guide you...

ON-SCREEN PROGRAMMING   3 - 2
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Function Selection Table
If you have a basic understanding of how to program your fax machine, you can 
perform most of the programming settings without the OwnerÕs Manual.  To help you 
understand the function selections, options, and settings that are found in your fax 
programs, use the Function Selection Table below.
1. INITIAL SETUP
Function Description Factory Set More Info
1. DATE/TIMEEnter date and time for LCD 
display and to print on...

3 - 3   ON-SCREEN PROGRAMMING
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3. SETUP SEND
Function Description Factory Set More Info
1. COVERPG SETUPAutomatically sends a cover 
page you program.OFF 6-6
2. COVERPAGE MSGProgram customized message 
for fax cover page.Ñ 6-6
3. CONTRASTChange lightness or darkness of 
a fax you are sending.AUTO 6-3
4. RESOLUTIONAllows you to change 
resolutions page by page.STANDARD 6-6
5. OVERSEAS MODEAdjusts for sometimes difficult 
overseas transmissionsOFF 6-4
6. CALL RESERVEYou can send a fax, then...

ON-SCREEN PROGRAMMING   3 - 4
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7. PRINT REPORTS
Function Description Factory Set More Info
1. XMIT REPORT OFF 10-1
2. ACT.REPORTINTERVAL: 
OFF10-1
3. AUTO DIALPrint lists and reports of 
activity.Ñ 10-1
4. TEL. INDEX(Details in Chapter 10) Ñ 10-1
5. USER SETTINGSÑ 10-1
6. MEMORY STATUSÑ 10-1
8. REMOTE FAX OPT
Function Description Factory Set More Info
1. FAX FWD/PAGINGSet fax machine to forward 
fax/messageÐÐORÐÐto call 
your pager.OFF R-2
2. FAX STORAGEStore incoming fax in memory 
for...

4 - 1   INITIAL SETUP
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4Initial Setup
Getting Started
After you have assembled your machine using the Brother StartCard, continue the 
initial setup by programming the rest of the initial settings.
Setting Date and Time
Your fax machine displays the date and time, and prints it on every fax you send.
In the event of a power failure, the fax machine maintains date and time information 
for up to two hours. All other settings remain unaffected.
1Press Function/Set, 1, 1. 
2Enter the last two...