Canon Faxphone L190 User Guide

							51
Maintenance and Management
1 Open the operation panel and the toner cover, and then remove the 
toner cartridge.
2 Prepare a new toner cartridge.• 
Store the protective bag. It is required when you remove the toner cartridge for 
printer maintenance or other purposes.
Shake the toner cartridge 5-6 
times to evenly distribute the 
toner.
Place the toner cartridge on a 
fl at surface, remove the tab, and 
carefully pull the sealing tape 
completely out (20” (50 cm)). 
IMPORTANTIMPORTANT
When pulling out the sealing tape:
• Do not pull the sealing tape at an angle or up and down. If the tape 
breaks, it may not be pulled out completely.
• Even if the sealing tape stops at midpoint, pull it out of the toner 
cartridge completely. 
• If any tape remains in the toner cartridge, this may result in poor print 
quality. If you are using the Fax, please note that you can only print 
the received data once, because the received data is deleted once it 
is printed.
Disposing of the removed sealing tape:
Dispose of the packing materials according to local regulations.
 
						

							52
3 Insert the toner cartridge. 
 
4 Close the toner cover, and then lower the scanning platform.
WARNING
Do not dispose of a used toner cartridge in open fl ames.
This may cause the toner remaining inside the cartridge to ignite, resulting in burns 
or a fi  r

e.
When cleaning up spilled or scattered toner:
If you accidentally spill or scatter toner, carefully gather the toner particles together 
or wip e the

m up with a soft, damp cloth in a way that prevents inhalation.
Never use a vacuum cleaner to clean up spilled toner. Doing so may cause a 
malfunction in the vacuum cleaner, or result in a dust explosion due to static 
discharge.
CAUTION
Precautions to take when you get toner onto your hands or into clothing:
If toner comes in contact with your hands or clothing, wash them immediately in 
co ld wa

ter. Do not use warm water, as it will set the toner and make it diffi   cult to 
remove the toner stains. 
Do not allow the toner to scatter.
Do not pull out the sealing tape forcefully or stop before it is removed, as this 
ma y ca

use toner to spill out. If toner gets into your eyes or mouth, fl ush them 
immediately with cold water and immediately consult a physician.
• Follow all local and federal regulations when disposing of the sealing 
tape removed from the new toner cartridge.
• Canon will collect and recycle your used toner cartridges (→p.93).
 
• For more details about handling toner cartridges, 
see [ Handling Toner Cartridges ] in the e-Manual.
 
						

							53
Maintenance and Management
 Manage Using the Report and List Functions  
Print out reports or lists to view communication status, address book information, or 
settings, for monitoring the machine.
1 Press [  ] (Report).
2 Press [▲] or [▼] to highlight , and then press [OK].
3 Press [▲] or [▼] to highlight a report or list, and then press [OK].
Numbers that are registered in the address book (coded 
dia
ling codes, one-touch keys, and groups) 
 Information about the machine and settings
 Fax communication history
4 Follow the on-screen instructions to print the report or list.
5 Press [  ] (Report) to close the screen.
• To set the report not to be printed automatically, If an error occurs while 
sending or receiving faxes, report is printed automatically. Confi rm the error 
code printed on the report and resolve the problem (
→p.88).
Job No.
Address
Name
Start Time
Call Length
Sheets
Result 0123
0123456789
name
01/01 02:07 AM
0115
1
NG
#018  Busy/No Signal   
Error code
• To change when to print the send or receive result report, or 
communication management list, select <
Report Settings> at the step 
2 above. For details, see [ Basic Operation]  [Printing the Report 
Automatically ] in the e-Manual.
• Report and list printouts are limited to 10 pages.
 
						

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 Memo 
  
 
						

							55
Register Numbers in the Address Book ……………………………… 56Registering Numbers to One-Touch Keys  …………………………… 56
Regi st

ering Numbers to Coded Dialing Codes  ……………………… 57
Registering Recipients for Group Dialing  …………………………… 58
Editing and Deleting Registered Destinations  ……………………… 60
Adjust the Image Quality for Fax  …………………………………… 60 Adjusting the Density  ………………………………………………\
 60
Se lec
t

ing the Resolution  …………………………………………… 61
Adjusting the Sharpness  …………………………………………… 61
Specifying the Double-Sided Document Format  …………………… 62
Changing the Default Settings  ……………………………………… 62
Send a Fax  ………………………………………………\
…………… 63 Entering a Fax Number with the Alphanumeric Keys ………………… 63
Us
i

ng the One-Touch Keys  ………………………………………… 64
Using the Coded Dialing Codes……………………………………… 64
Searching the Address Book  ………………………………………… 65
Redialing ………………………………………………\
…………… 65
Sending a Fax to Multiple Destinations (Sequential Broadcast)  ……… 66
Sending a Fax at a Preset Time  ……………………………………… 66
Sending a Fax to an International Destination (Adding Pauses)  ……… 67
Calling a Recipient before Sending a Fax  …………………………… 68
Receive a Fax (Receive Mode) ………………………………………… 69 Using the Machine for Fax Only ……………………………………… 70
Us
i

ng the Machine for Faxing and Phoning  ………………………… 70
Using the Answering Machine  ……………………………………… 71
Using the Machine Primarily for Phoning  …………………………… 71
Receiving Faxes in Manual Mode   …………………………………… 72
Receive a Fax from Memory  ………………………………………… 73 Switching to Memory Lock Mode …………………………………… 73
Vi
e

wing/Canceling/Forwarding Received Fax Documents  ………… 74
Printing Received Fax Documents …………………………………… 74
View/Cancel/Forward a Fax Job ……………………………………… 75
C h
a

nge the Fax Settings ………………………………………………\
 75
Changing Fax Sending Settings ……………………………………… 75
Rest ri

cting Fax Sending Functions …………………………………… 77
Changing Fax RX Settings …………………………………………… 78
Changing Communication Management Settings  ………………… 79
Fax
This chapter describes the basic fax functions.
About PC Fax
You can fax documents directly 
fr om a c

omputer using PC Fax (Fax 
driver). By faxing directly from the 
computer, you can reserve paper 
and toner, and send a higher-quality 
fax document. See “PC Fax” in the 
e-Manual.
(→ p.92)
You can see frequentely asked 
 q ues

tions about the receive mode. 
 
						

							56
Register Numbers in the Address Book 
You can register frequently-used numbers in the address book. You can register numbers to 
one-touch keys or coded dialing codes for convenient dialing.
• To set an address book PIN, press [  ] (Menu)    
< Restrict TX Function >  , and then specify the 
PIN.
• If the address book is protected with a PIN, you must enter the PIN when 
you press [ 
 ] (Address Book). Enter your PIN, and then press [ OK] to use 
the address book.
• With the Address Book Import/Export Tool that is supplied on the User 
Software CD-ROM, you can export address book entries that are registered 
to the machine or import the entries that are created or edited from the 
FAX L Driver.
Registering Numbers to One-Touch Keys 
To send a fax to a destination registered to a one-touch key, see “Using the One-Touch Keys” 
(
→p.64).
1 Switch to the Fax mode, and then press [  ] (Address Book).
 
: Display the address book menu.
All: Display all registered destinations.
A-Z~YZ:  Display registered destinations  sorted by name.
: Display registered coded dialing codes.
:  Display the number of registered destinations in a group.
: Display registered one-touch keys.
Press [
◄] or [►] to switch to the menu screen 
or a screen for searching registered destinations.    CANON 0123456789
    GroupA 2 Destin
. ..
    User01 01234567...
All   A-Z
2 Press [◄] or [►] to highlight  (Menu).
3 Press [▲] or [▼] to highlight , and then press [OK].
4 Press [▲] or [▼] to highlight , and then press [OK].
5 Press [▲] or [▼] to highlight , and then press [OK].
6 Press [▲] or [▼] to highlight the number of the one-touch key you want 
to register (01 to 40), and then press [OK].
• 
You can register fax numbers to each of the 40 one-touch dial keys.
 
Enter Registration No.
 01 Not Registered
 02 Not Registered
 03 Not Registered
 04 Not Registered
7 Press [▲] or [▼] to highlight , and then press [OK].
 
						

							57
Fax
8 Enter a name for the destination, press [▲] or [▼] to highlight , 
and then press [OK].
 
Name (Max 16 char.)
CANON
 
 Entry Mode: A
9 Press [▲] or [▼] to highlight , and then press [OK].
10  Enter the fax number, press [▲] or [▼] to highlight , and then 
press [OK].
• 
Select < Set Details > to specify detailed options as needed.
 
Destination (Max 40)
0123456789
 
 Set Details
11 Press [▲] or [▼] to highlight , and then press [OK].
12 Press [  ] (Back) to close the screen.
Registering Numbers to Coded Dialing Codes 
To send a fax to a destination that is registered to a coded dialing code, see ”Using the 
Coded Dialing Codes” (
→p.64).
1 Switch to the Fax mode, and then press [  ] (Address Book).
2 Press [◄] or [►] to highlight  (Menu).
3 Press [▲] or [▼] to highlight , and then press [OK].
4 Press [▲] or [▼] to highlight , and then press [OK].
5 Press [▲] or [▼] to highlight , and then press [OK].
6 Press [▲] or [▼] to highlight , and then press [OK].
7 Enter a name for the destination, press [▲] or [▼] to highlight , 
and then press [OK].
 
Name (Max 16 char.)
CANON
 
 Entry Mode: A
 
						

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8 Press [▲] or [▼] to highlight , and then press [OK].
9 Enter the fax number, press [▲] or [▼] to highlight , and then 
press [OK].
• 
Select < Set Details > to specify detailed options as needed.
 
Destination (Max 40)
0123456789
 
 Set Details
10 Press [▲] or [▼] to highlight , and then press [OK].
11 Press [▲] or [▼] to highlight the coded dialing number you want to 
register (001 to 200), and then press [OK].
• 
Up to 200 coded dialing codes are available.
 
Enter Registration No.
 001 Not Registered
 002 Not Registered
 003 Not Registered
 004 Not Registered
12 Press [▲] or [▼] to highlight , and then press [OK].
13 Press [  ] (Back) to close the screen.
Registering Recipients for Group Dialing 
You can register a group of multiple recipients to a one-touch keys or a coded dialing code. 
It is useful when sending a fax to multiple destinations at once.
IMPORTANTIMPORTANT
• Register group addresses to an unused one-touch key or coded dialing 
codes. Make sure that you leave some unused one-touch keys or coded 
dialing codes for group dialing.
• Individual destinations must be registered to one-touch keys or coded 
dialing codes before they can be added to a group.
1 Switch to the Fax mode, and then press [  ] (Address Book).
2 Press [◄] or [►] to highlight  (Menu).
3 Press [▲] or [▼] to highlight , and then press [OK].
4 Press [▲] or [▼] to highlight a destination type to register the group dial 
to.
• 
You can select between coded dialing and one-touch key.
 
						

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Fax
5 Press [▲] or [▼] to highlight , and then press [OK].
 
Destination Type
 Fax
 Group
6  If you selected  in step 4, press [▲] or [▼] to highlight an 
empty one-touch key (01 to 40), and then press [OK].
• 
If you selected  in step 4, proceed to step 7.
7 Press [▲] or [▼] to highlight , and then press [OK].
8 Enter a name for the destination, press [▲] or [▼] to highlight , 
and then press [OK].
 
Name (Max 16 char.)
CANON
 
 Entry Mode: A
9 Press [▲] or [▼] to highlight , and then press [OK].
10 Press [▲] or [▼] to highlight , and then press [OK].
11  Press  [▲] or [▼] to highlight the destination you want to add, and then 
press [OK].
 
    CANON 0123456789
    GroupA 2 Destin
. ..
    User01 01234567...
All   A-Z
12 Repeat steps 10 and 11 to add more destinations as needed.
13 Press [▲] or [▼] to highlight , and then press [OK].
 
Destination
 
  
    CANON01 0123456789
    CANON02 9876543210
14  Press [▲] or [▼] to highlight , and then press [OK].
 
Group
 
 Name: GROUP
 Destinations: 003
 One-Touch: 03
15 Press [  ] (Back) to close the screen.
 
						

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Editing and Deleting Registered Destinations 
You can edit or delete destinations registered in the address book.
1 Switch to the Fax mode, and then press [  ] (Address Book).
2 Press [◄] or [►] to highlight  (Menu).
3 Press [▲] or [▼] to highlight the desired option, and then press [OK].

• For a one-touch key or coded dialing code, edit the 
name, fax number, one-touch key, or coded dialing 
code.
• For a group, edit the group name, delete 
destinations registered to the group, or add new 
destinations to the group.
 View the details for the destination.
 De

lete destinations from the address book.
4 Select the desired destination, and then press [OK].
5 Select the desired option, and then  edit or delete the destination.
6 Press [  ] (Back) to close the screen.
 Adjust the Image Quality for Fax 
Adjusting the Density 
You can adjust the density of a fax darker or lighter.
1 Place your documents (→p.19).
2 Switch to the Fax mode (→p.16).
3 Press [▲] or [▼] to highlight , and then press [OK].
4 Press [◄] or [►] to adjust the density, and then press [OK].
  
Density
 -                  +
– : Less density (lighter)
+ : More density (darker)
5 Send a fax to the desired destination (→p.63).