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Canon Imageclass Mf8350cdn User Guide

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    6-7
    Using the Fax Functions
     Useful Fax Sending Methods  
      Sending a Fax after Making a  Phone Call (Manual Sending) 
     Send a fax manually in the following cases.  If you want to make a phone call before sending fax 
    documents 
     If the recipient's fax machine cannot receive a fax 
    automatically 
      
    FA XNumeric keys
    Start
    Keys to be used for this operation
      1    Connect an external telephone to this machine. 
     For details on connecting, see the following. 
      e-Manual  → 
    Setting Up the Machine  → 
    Specifying Initial Fax 
    Settings and Connecting a Telephone Cable  → 
    Connecting a 
    Telephone Line 
      2     Place documents in the feeder. 
        "Placing Documents" ( →
    P.2-4) 
     
       "Documents Requirements" ( →
    P.2-2) 
      3     Press []. 
      4     Set scanning settings for documents as needed. 
       "Fax Settings" ( →
    P.6-3)  
      5     Check the dial tone using the handset of the 
    external telephone. 
     The dial tone sounds. 
      6     Dial the recipient's fax number. 
      7     Talk through the handset to the recipient. 
     When you hear a beep, proceed to Step 9. 
      8     Ask the recipient to set their fax machine to receive faxes. 
      9     When you hear a beep, press [] (B & W), and 
    hang up the handset. 
     After completing the scanning, you can send the fax documents. 
          NOTE - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - \
    - - -  
     Restrictions for manual sending 
       When placing documents on the platen glass, only one page can be 
    sent. Furthermore, the group dialing function is not available. 
     Check the dial tone before entering a fax number. 
       If you enter the number before checking the dial tone, the call may not be connected or the wrong number may be dialed. 
     - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - \
    - - - - - - - - -  
    •
    •
     Push-button Telephone Service Using a Dial-line 
     Some types of push-button telephone services require 
    the availability of a push-button line (e.g., banks, airline 
    reservations, and hotel reservations). If this machine is 
    connected using a dial-line, you can send the tone signal 
    temporarily using the following procedures. 
     
    FA XHook
    Tone, Numeric keys
    Keys to be used for this operation
     
      1     Press []. 
      2     Press [] (Hook), and check the dial tone. 
     The dial tone sounds. 
      3     Use the numeric keys to dial the desired information service. 
     
    Specify destination. 2010 01/01 12:52AM 012XXXXXX
    Start Receiving
    Resolution: 200 x 1...
     
      
     
    						
    							
    6-8
    Using the Fax Functions
      4     After responding to the recoded message of the information service, press [ 
     ] (Tone). 
     You can switch to the tone signal. 
     
    Specify destination. 2010 01/01 12:52AM 012XXXXXXT
    Start Receiving
    Resolution: 200 x 1...
     
      5     Use the numeric keys to enter the required  numbers for the information service. 
     
    Specify destination. 2010 01/01 12:52AM 012XXXXXXT3456
    Start Receiving
    Resolution: 200 x 1...
     
      6     If you want to send faxes, press [] (B & W). 
        NOTE - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - \
    - - -  
     Telephone  call 
       The external telephone must be connected to this machine. 
     Check the dial tone before entering a fax number. 
       If you enter the number before checking the dial tone, the call may 
    not be connected or the wrong number may be dialed. 
     - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - \
    - - - - - - - - -    
       Sending a Fax Abroad (Adding Pauses) 
     When sending a fax abroad, you may need to insert a pause 
    within the number. 
     When communicating abroad, the signal distance is extreme 
    and the signal route complicated. Because of this, you may not 
    be able to connect to a recipient by dialing an international 
    telephone identifi  cation number, country code, and the 
    recipient's fax number at the same time. In this case, add a 
    pause after the international telephone identifi  cation number. 
    Because adding a pause provides a point where wait time can 
    be added when dialing, it is easier to connect to the recipient. 
     
    FA XNumeric keys
    Start
    Pause
    Keys to be used for this operation
     
      
      1     Place documents on the platen glass or load them  in the feeder. 
        "Placing Documents" ( →
    P.2-4) 
     
       "Documents Requirements" ( →
    P.2-2) 
      2     Press []. 
      3     Set scanning settings for documents as needed. 
       "Fax Settings" ( →
    P.6-3)  
      4    Use the numeric keys to enter the international 
    access code. 
     For details on international access codes, contact the telephone 
    company you are subscribed with. 
     
    Fax
    012
     
      5     Press [] (Pause) to enter a pause as needed. 
     The letter  indicating a pause is displayed. 
     A pause in the number represents a 2-second pause. To change 
    the pause time, see  "Pause Time" ( →
    P.6-23) . 
     When you are adding pauses consecutively, press [
    ] (Pause) 
    again. 
     
    Fax 012P
     
      6     Enter the country code, the area code, and the fax/telephone number using the numeric keys. 
     
    Fax
    012p031XXXXXX
     
       •
    •
    •
     
    						
    							
    6-9
    Using the Fax Functions
      7     Press [] (Pause) to add a pause at the end of 
    the fax/telephone number as needed. 
     The letter  is displayed at the end of the fax number. 
     The pause added to the end of the number is fi xed at 10 
    seconds. 
     
    Fax 012p031XXXXXXP
     
      8     Press [] (B & W). 
      
       Sending to Multiple Destinations at a Time 
    ( Sequential  Broadcast) 
     You can send the same document to multiple destinations. 
     
    OK Numeric keysStart
    Keys to be used for this operation
     
      1     Place documents on the platen glass or load them 
    in the feeder. 
        "Placing Documents" ( →
    P.2-4) 
     
       "Documents Requirements" ( →
    P.2-2) 
      2     Select  with [] or [], and 
    then press [OK]. 
     
    Specify destination. 2010 01/01 12:52AM
    Add Destination
    Confirm/Delete Dest.
     
       •
    •
      3     Select a method for adding destinations with [] or 
    [
    ], and then press [OK]. 
     Fax  (New) 
     Address  Book 
     Coded  Dial 
     
       "Specifying Destinations" ( →
    P.6-4) 
     
    Add Destination Fax (New)
    Address Book
    Coded Dial
     
      4     Repeat Step 2 and 3 to enter all the destinations. 
      5     Press [] (B & W). 
        NOTE - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - \
    - - -  
     The number of destinations capable of sequential 
    broadcast 
       You can select destinations in the following combinations. 
     Specifying destinations using numeric keys: Only one destination 
     One-touch keys: Up to 19 destinations 
     Coded dial codes: Up to 181 destinations 
     When specifying destinations using the numeric keys 
       Enter the numbers, and then press [OK]. 
     When checking the specifi  ed destinations 
        Select  with [] or [], and then press [OK]. 
     
    Specify destination. 2010 01/01 12:52AM
    Add Destination
    Confirm/Delete Dest.
     
     - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - \
    - - - - - - - - -  
    •
    •
    •
    •
    •
    •
     
    						
    							
    6-10
    Using the Fax Functions
     Rec eiving  Faxes     This section describes the procedure for receiving faxes.
      Receive  Mode 
     Your machine provides several methods for receiving fax documents. You can receive documents automatically or manually. 
     Follow the chart below to choose the fax receive mode that best suits your needs. 
     The default setting is . 
      
    Auto modeReceives a fax automatically.
    The machines operation changes depending on whether an external telepho\
    ne is connected.
    Operation for when an incoming call is received
    * You can change the number of times the incoming call rings in Incoming R\
    ing on P. 6-25.
    Without an external telephone connected
    When the call is a fax
    When the call is a fax When the call is a fax When the call is a 
    voice call When the call is a 
    voice call
    When you pick up the handset while the 
    incoming call rings
    When you do not pick up the handset while 
    the incoming call rings
    When the call is a voice call
    An incoming call rings for the specified number of times. *
    The machine receives 
    the fax automatically. The machine does not respond.
    You can start talking 
    as is. The machine receives the 
    fax automatically.
    You cannot start talking.
    With an external telephone connected
    You can hear a beep. 
    Following the procedure 
    below, receive the fax.
    (1) Press [Fax].
    (2) Select  
    with [   ] or [   ], and then 
    press [OK].
    (3) Hang up the handset.
     
     
    						
    							
    6-11
    Using the Fax Functions
    The above settings between *2 and *4 can be specified in 
    Detailed Settings for the Fax/Tel Mode on P. 6-13.*1 You can change the number of times the incoming call 
    rings in Incoming Ring on P. 6-25.
    * 2
      You can set the time taken to judge in .
    * 3
      You can change the ringing time in .
    * 4
      Specify which operation is performed in .
    Operation for when an incoming call is received
    An incoming call rings for the specified number of times.*1
    When you do not pick up the handset 
    within the specified number of times When you pick up the handset within 
    the specified number of times
    When the call is a fax When the call 
    is a voice call
    You can hear a 
    beep.Following the 
    procedure below, receive the 
    fax.
    (1) Press [Fax].
    (2) Select  
    with [   ] or [   ], and then 
    press [OK].
    (3) Hang up the handset. You can start 
    talking as is.
    The machine judges whether the 
    incoming call is a fax or voice call.*2
    When the call is 
    a fax When the call is 
    a voice call
    The machine receives 
    the fax automatically. The telephone rings.*3
    When you pick up the 
    handset during ringing
    When you do not pick up 
    the handset during ringing
    You can start talking as is.
    The machine hangs up the 
    telephone or switches to the fax 
    receive mode.*4
    Receives a fax automatically. (An incoming call rings. To configure so that the incoming call does not ring, 
    see Incoming Ring (
    →P.6-25))
    Respond to a telephone call by picking up the handset.Fax/Tel mode
      
      
    The telephone rings the number of times specified for the built-in 
    answering machine.*1
    When you pick up the handset during 
    ringing When the built-in answering machine 
    starts up
    When the call is a fax When the call is a 
    voice call
    The built-in answering 
    machine records the 
    message.*2
    You can start talking as 
    is.
    When the call is a 
    voice callWhen the call is a fax
    The machine receives the 
    fax automatically.You can hear a beep. 
    Following the procedure 
    below, receive the fax.
    (1) Press [Fax].
    (2) Select  
    with [   ] or [   ], and then 
    press [OK].
    (3) Hang up the handset.
    Answer modeReceives a fax automatically.
    The answering machine records a message for telephone calls.
    *1  Set your answering machine to answer after a few rings.
    *2  Record a message on your answering machine.
      (It is recommend that you insert about 4 seconds of silence at the  beginning of the message or limit the message within 20 seconds.)
    Operation for when an incoming call is received
     
     
    						
    							
    6-12
    Using the Fax Functions
      
    Operation for when an incoming call is received
    *1  If Manual/Auto Switch (P. 6-25) is set to , the machine switches to the fax receive operation automatically when the machine rings for a certain\
     
    time.
    *
    2  When Remote Receiving (P. 6-25) is set, you can also receive fax  documents by dialing from your telephone.
    The external phone rings.
    When you pick up the handset while the 
    telephone rings
    When the call is a fax When the call is a voice call When you do not pick up the handset while 
    the telephone rings
    The machine cannot receive a call or fax.*1
    You can start talking as is.
    You can hear a beep. 
    Following the procedure 
    below, receive the fax.*2
    (1) Press [Fax].
    (2) Select  
    with [   ] or [   ], and then 
    press [OK].
    (3) Hang up the handset.
    Manual modeBecause this machine rings when receiving both fax and telephone calls, \
    pick up the handset to respond to the call manually.
    This mode is a suitable option if you expect to use the machine mainly a\
    s a telephone, and only occasionally receive fax docume nts.
    DRPD
    (Distinctive Ring 
    Pattern Detection)  modeThe DRPD service allows you to assign distinctive ring patterns for two \
    phone numbers on a single telephone line. 
    Your machine will automatically monitor incoming calls and, based on the \
    ring pattern, will let you know if the incoming 
    call is a fax or voice call. Set the fax ring pattern that matches the p\
    attern assigned by your telephone company. 
    Contact your telephone company for availability.
         
      Changing the Receive Mode 
     Select the fax receive mode to suit your needs. 
     
    OK
    FA X
    Keys to be used for this operation
     
      1     Press []. 
      2     Select  with [] or [], and then press 
    [OK]. 
     
    Specify destination. 2010 01/01 12:52AM
    RX Mode: Auto
    Resolution: 200 x 1...
     
      
      3     Select a receive mode with [] or [], and then 
    press [OK]. 
     
    Receive Mode Auto
    Fax/Tel
    Manual
    Answer 
     If you select  and press [OK], you need to specify the detailed 
    settings. See  "Detailed Settings for the Fax/Tel Mode" ( →
    P.6-13)  and specify 
    the settings. 
    If you select 
    Press [] or [] to select a ring pattern, and then press [OK].
      
      
     
    						
    							
    6-13
    Using the Fax Functions
       Detailed Settings for the Fax/Tel Mode 
     Set the ringing time or the operations for the Fax/Tel mode. 
     
    OK
    FA X
    Keys to be used for this operation
     
      1     Press []. 
      2     Select  with [] or [], and then 
    press [OK]. 
     
    Specify destination. 2010 01/01 12:52AM
    RX Mode: Auto
    Resolution: 200 x 1...
     
      3     Select  with [] or [], and then press 
    [OK]. 
     
    Receive Mode Auto
    Fax/Tel
    Manual
    Answer 
      4     Select an item to be specifi   ed with [] or [], 
    and then press [OK]. 
     
    Fax/Tel 
    Ring Start Time: 6
    Incoming Ring Time: ...
    After Ring: Receive
     
        Specify the duration for which the machine attempts 
    to detect the fax tone before it starts ringing. Specify a 
    duration between 5 seconds and 30 seconds, and then 
    press [OK].  
         Set the ringing time. Specify a duration between 15 
    seconds and 300 seconds, and then press [OK].  
        Specify the operation for when the phone is not picked 
    up during calling. Select  or , and then 
    press [OK]. 
     - :  Disconnects the call. 
     - :  Receives a fax. 
      5     Select  with [] or [], and then press 
    [OK]. 
     The receive mode is changed.   
    Fax/Tel
    
    Ring Start Time: 6
    Incoming Ring Time: ...
    After Ring: Receive
      
     
    						
    							
    6-14
    Using the Fax Functions
    Forwarding Fax Documents
    There are two forwarding methods: registering a forwarding 
    destination beforehand (automatic forwarding) and selecting a 
    fax document received in the memory (manual forwarding).
      "Registering Forwarding Destinations (Automatic 
    Forwarding)
    " ( →P.6-14) 
      "Forwarding Received Fax Documents in Memory to Other 
    Destinations (Manual Forwarding)
    " ( →P.6-14) 
    Also, if a forwarding error occurs, see the following section.
      "Re-forwarding/Printing/Deleting the Documents in which a 
    Forwarding Error Occurs
    " ( →P.6-15) 
      Registering  Forwarding  Destinations 
    (Automatic Forwarding)
    You can forward received documents to a specifi
     ed destination.
        IMPORTANT  
    Setting for 
      You can specify also from the Remote UI.
    e-Manual →
     Setting and Managing from Computer →
     Setting Transfer  
    OK
    Menu Log In/Ou
    t
    Keys to be used for this operation
    1 Press [] (Menu).
      2     Select  with [] or [], and 
    then press [OK]. 
     
    Menu Printer Settings
    Timer Settings
    Adjustment/Cleaning
    System Settings
     
    When the system manager ID and system manager PIN are 
    specifi  ed
    Use the numeric keys to enter the ID and number, and then press 
    [
    ] (ID).
     
    Sys. Manager ID/PIN
    Login: Press ID
    Logout: Press ID Manager ID: 0123456
    PIN: *******
     
      3     Select  with [] or [], 
    and then press [OK]. 
     
    System Settings
    Dept. ID Management
    Network Settings
    Communications Sett...
    Forwarding Settings 
      4     Select  with [] or [], and then press [OK]. 
     
    Forwarding Settings Off
    On
     
     Does not specify the forwarding setting.
     Enables the forwarding setting.
      5     Select a forwarding destination with [] or [], 
    and then press [OK]. 
     
    CAON01 01234567
    CAON02 9876543...
    CAON03 0011223...
    All A-Z 0-9
     
    6      Press [] (Menu) to close the menu screen. 
      For warding Received Fax Documents in Memory 
    to Other Destinations (Manual Forwarding)
    You can specify destinations and send a document in memory.
    OK
    Status Monitor/CancelStart
    Keys to be used for this operation
    1   Press [] (Status Monitor/Cancel).
     
    						
    							
    6-15
    Using the Fax Functions
    2   Select  with [] or [], 
    and then press [OK].
    Status Monitor/Cancel Device Status
    Copy Job Status
    Fax Job Status/Histo
    Print Job Status/Hi...
    3   Select  with [] or [], and 
    then press [OK].
    Fax Job Status/History Send Job Status
    Receive Job Status
    Job History
    Forwarding Error Sta...
    4   Select a job that you want to forward with [] or 
    [
    ], and then press [OK].
    You cannot forward the received fax documents in the following 
    conditions.
    In the middle of a receiving operation
    In the middle of a normal printing operation after completion of 
    receiving
     
    Fax Receive Job Status 12:52AM Receiving
    12:54AM Waiting:RX
    5   Select  with [] or [], and then press 
    [OK].
    Details 
    
    Job Number: 0004
    Status: Waiting to...
    6   Specify the forwarding destination.
    You can specify the destination only with one-touch keys or coded 
    dial codes.
      "Specifying Destinations" ( →
    P.6-4) 
    C A N O N 012XXXXXX
    GroupA 2 Destin...
    User01 012xxxxx...
    All A-Z
    7   Press [] (B & W).
    •
    •
      Re-forwarding/Printing/Deleting  the 
    Documents in which a Forwarding Error Occurs
    OK
    Status Monitor/Cancel
    Keys to be used for this operation
    1 Press [] (Status Monitor/Cancel).
    2   Select  with [] or [], 
    and then press [OK].
    Status Monitor/Cancel Device Status
    Copy Job Status
    Fax Job Status/Histo
    Print Job Status/Hi...
    3   Select  with [] or [], 
    and then press [OK].
    Fax Job Status/History Send Job Status
    Receive Job Status
    Job History
    Forwarding Error Stat
    4   Select a job to be forwarded, printed, or deleted 
    with [
    ] or [], and then press [OK].
    Fax Forwarding Errors 12:52AM OK
    12:54AM Failed #018
    The detailed information is displayed.
    Details
    
    
    Job Number: 0004
    For forwarding
    (1)  Select  with [] or [], and then press [OK].
     
    Details 
    
    
    Job Number: 0004
     
    						
    							
    6-16
    Using the Fax Functions
    (2)  Specify the forwarding destination.You can specify the destination only by one-touch keys or 
    coded dial codes.
      "Specifying Destinations" ( →
    P.6-4) 
     
    CANON 012XXXXXX
    GroupA 2 Destin...
    User01 012xxxxx...
    All A-Z
    (3) Press [] (Status Monitor/Cancel) to close the screen.
    For printing
    (1)  Select  with [] or [], and then press [OK].
     
    Details 
    
    
    Job Number: 0004
    (2)  Select  with [], and then press [OK].
     
    Print?
    No
    Ye s
    (3) Press [] (Status Monitor/Cancel) to close the screen.
    For deleting
    (1)  Select  with [] or [], and then press [OK].
     
    Details 
    
    
    Job Number: 0004
    (2)  Select  with [], and then press [OK].
    The job will be deleted.
     
    Delete?
    No
    Ye s
    (3) Press [] (Status Monitor/Cancel) to close the screen.
     
    						
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