Canon printer Color imageCLASS MF8350Cdn User Manual

							
6-17
Using the Fax Functions
Checking/Handling Fax Documents in Memory
You can check the status of or handle fax documents in 
memory.
Checking/Canceling Fax  Transmission 
Documents
You can check the details of fax documents currently being 
sent or waiting to be sent. You can also delete unnecessary 
documents.
OK
Status Monitor/Cancel
Keys to be used for this operation
1 Press [] (Status Monitor/Cancel).
2   Select  with [] or [], 
and then press [OK].
Status Monitor/Cancel Device Status
Copy Job Status
Fax Job Status/Histo
Print Job Status/Hi...
3   Select  with [] or [], and 
then press [OK].
Fax Job Status/History Send Job Status
Receive Job Status
Job History
Forwarding Error Sta...
4   Select  a job to be checked or canceled with [] or 
[
], and then press [OK].
Send Fax Job Status 12:52AM Sending
12:54AM Waiting:Scan
The detailed information is displayed.
Details
Job Number: 0004
Status: Sending
Time: 01/01 12:52AM
For canceling
(1)  Select  with [] or [], and then press [OK].
 
Details 
Job Number: 0004
Status: Sending
Time: 01/01 12:52AM
  The sending job is canceled. Fax transmission to all the 
destinations will be canceled for sequential broadcast.
(2)  Select  with [
], and then press [OK].
 
Cancel?
No
Ye s
(3) Press [] (Status Monitor/Cancel) to close the screen.
For checking only
Press [] (Status Monitor/Cancel) to close the screen.
  Printing Received Fax Documents
You can print fax documents saved in the memory.
    NOTE - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - \
- - -  
When printing received documents
 You cannot choose and print a received document. All the fax 
documents saved in the memory are to be printed. 
The preview function for received documents is not provided.
If time is specifi   ed in 
   Fax documents are printed automatically at . 
   - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - \
- - - - - - - - -  
OK
Menu Log In/Ou
t
Keys to be used for this operation
1 Press [] (Menu).
•
• 
						

							
6-18
Using the Fax Functions
  2     Select  with [] or [], and 
then press [OK]. 
 
Menu Printer Settings
Timer Settings
Adjustment/Cleaning
System Settings
 
When the system manager ID and system manager PIN are 
specifi  ed
Use the numeric keys to enter the ID and number, and then press 
[
] (ID).
 
Sys. Manager ID/PIN
Login: Press ID
Logout: Press ID Manager ID: 0123456
PIN: *******
 
  3     Select  with [] or 
[
], and then press [OK]. 
 
System Settings Device Information
Dept. ID Management
Network Settings
Communications Setti
 
  4     Select  with [] or [], 
and then press [OK]. 
If  is specifi ed, use the numeric keys to enter it, 
and then press [OK].
 
Communication Settings Fax Settings
Memory Lock Settings
Select Country/Region 
  5     Select  with [] or [], and then press [OK]. 
 
Memory Lock Settings
Off
On 
Fax documents saved in the memory are printed.
  6     Press [] (Menu) to close the menu screen. 
Checking/Deleting  Received Fax Documents
You can check detailed information about fax documents 
saved in memory. You can also delete unnecessary documents.
 NOTE - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - \
- - -
Stored documents in memory
  You can specify the destination to forward the documents.
   "Forwarding Received Fax Documents in Memory to Other  Destinations (Manual Forwarding)" ( →
P.6-14) 
  You can print stored documents.
  "Printing Received Fax Documents" ( →
P.6-17) 
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - \
- - - - - - - - -
OK
Status Monitor/Cancel
Keys to be used for this operation
1   Press [] (Status Monitor/Cancel).
2   Select  with [] or [], 
and then press [OK].
Status Monitor/Cancel Device Status
Copy Job Status
Fax Job Status/Histo
Print Job Status/Hi...
3   Select  with [] or [], and 
then press [OK].
Fax Job Status/History Send Job Status
Receive Job Status
Job History
Forwarding Error Sta...
4   Select a job to be checked or deleted with [] or 
[
], and then press [OK].
Fax Receive Job Status 12:52AM Receiving
12:54AM Waiting:RX 
						

							
6-19
Using the Fax Functions
The detailed information is displayed.
Details

Job Number: 0004
Status: Receiving
For deleting
(1)  Select  with [] or [], and then press [OK].
 
Details 

Job Number: 0004
Status: Receiving
(2)  Select  with [], and then press [OK].
 
Delete?
No
Ye s
  The received job is deleted.
(3) Press [
] (Status Monitor/Cancel) to close the screen.
For checking only
Press [] (Status Monitor/Cancel) to close the screen.
Checking the  History of Received/Sent Fax 
Documents
You can check the history of received or sent documents.
OK
Status Monitor/Cancel
Keys to be used for this operation
1   Press [] (Status Monitor/Cancel).
2   Select  with [] or [], 
and then press [OK].
Status Monitor/Cancel Device Status
Copy Job Status
Fax Job Status/Histo
Print Job Status/Hi...
3   Select  with [] or [], and then 
press [OK].
Fax Job Status/History Send Job Status
Receive Job Status
Job History
Forwarding Error Sta...
4   Select a job to be checked with [] or [], and 
then press [OK].
The detailed information is displayed.
Fax History 02:07AM Failed #018
11:19PM Failed #018
00:00AM Failed #099
5   Select an item to be checked with [] or [], and 
then press [OK].
Details Job Numbe: 0004
Result: Failed #018
Started: 01/01 12:5...
Duration: 00'00
6   Press [] (Status Monitor/Cancel) to close the 
screen. 
						

							
6-20
Using the Fax Functions
   Chang ing  the  Default  Values  for  Fax  
 The default values for fax are those functions which are applied 
automatically when [
] (Reset) is pressed or the power is 
turned ON. You can change the default values to suit your 
needs. 
 You can register the following types of settings as the default 
values.   Resolution 
 Density 
 Sharpness 
 
OK
Men
u
Keys to be used for this operation
 
  1   Press [] (Menu). 
  2     Select  with [] or [], 
and then press [OK]. 
 
Menu Common Settings
Copy Settings
Memory Media Settin
Send/Receive Setting
...
 
  3     Select  with [] or [], and 
then press [OK]. 
 
Send/Receive Settings Common Settings
Fax Settings
 
  4     Select  with [] or [], and then 
press [OK]. 
 
Common Settings Send Settings
Receive Settings
 
  
•
•
•
  5     Select  with [] or [], and 
then press [OK]. 
 
Send Settings Register Username
Change Defaults
Sender ID
 
  6     Select a setting item with [] or [], and then 
press [OK]. 
 Resolution/Density/Sharpness 
 For details on settings, see  "Fax Settings" ( →
P.6-3) . 
  
Change Defaults

Resolution: 200 x 100
Density: 0
Sharpness: 0 +
-
+-
 
  7     After specifying the setting, select  with 
[
] or [], and then press [OK]. 
 
Change Defaults

Resolution: 200 x 100
Density: 0
Sharpness: 0 +
-
+-
 
  8     Press [] (Menu) to close the menu screen. 
• 
						

							
6-21
Using the Fax Functions
 Changing the  Fax Settings (Items Specifi  ed Using the [Menu] Button)  
 Change the settings for sending and receiving faxes. 
 For details on the procedure for setting specifi  cations or the 
setting items, see the next items. 
 
    "Setting procedure for Sending" ( →
P.6-21) 
 
    "Setting Items for the Send Settings" ( →
P.6-21) 
 
    "Setting Procedure for Receiving" ( →
P.6-23) 
 
    "Setting Items for the Receive Settings" ( →
P.6-24) 
 
    "System settings procedure" ( →
P.6-25) 
 
    "Setting Items for the System Settings" ( →
P.6-26) 
  
   Setting  procedure  for  Sending 
 Specify the settings for sending using the following procedure. 
 This section describes the procedure for changing the setting 
for "ECM Sending" as an example. 
 
OK
Men
u
Keys to be used for this operation
 
  1   Press [] (Menu). 
  2     Select  with [] or [], 
and then press [OK]. 
 
Menu Common Settings
Copy Settings
Memory Media Settin
Send/Receive Setting
...
 
  3     Select  with [] or [], and then 
press [OK]. 
 
Send/Receive Settings Common Settings
Fax Settings
 
  
  4     Select  with [] or [], and then 
press [OK]. 
 
Fax Settings Basic Settings
Send Settings
Receive Settings
Fax Setup Guide 
  5     Select  with [] or [], and then 
press [OK]. 
 
Send Settings ECM Sending
Pause Time
Auto Redial Check Dial Tone Befo... 
  6     Select  or  with [] or [], and then 
press [OK]. 
 
ECM Sending Off
On 
*  When  appears in the screen, you need to select   and press [OK] after specifying the setting.
  7     Press [] (Menu) to close the menu screen. 
 The setting is complete. 
  
   Setting Items for the Send Settings 
 The send settings include the following items. 
 Send/Receive Settings  
 Common 
Settings    Send  Settings     
   "Register Username" (
→
P.6-22) 
 
   "Change Defaults" ( →
P.6-22) 
 
   "Sender ID" ( →
P.6-22) 
 Fax Settings    Basic  Settings   
 
  "Fax No." (
→
P.6-22)    
 
  "Select Line Type" ( →
P.6-22)    
 
  "Off   hook Alarm" ( →
P.6-22)    
 Send  Settings     
  "ECM Sending" (
→
P.6-22)    
 
  "Pause Time" ( →
P.6-23)    
 
  "Auto Redial" ( →
P.6-23)    
 
  "Check Dial Tone Before Sending" ( →
P.6-23)  
  
   
						

							
6-22
Using the Fax Functions
   Register  Username 
 Your name or company's name must be registered as the 
machine's name. 
 When you send a document, the name that you registered is 
printed as the sender's name on the recipient's paper. 
  
 How to display the settings 
  
  [] →
   →
   →
 
  →
  
  
 Settings 
 You can enter characters (up to 24 characters). 
 
  "Text Input Method" ( →
P.1-10)  
    NOTE - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - \
- - -  
How to use a username
   When you send a document, the sender information that you 
registered is printed on the recipient's paper .
 
2010 01/01 02:07 1 2 3XXXXXXX C A N O N # 0 0 0 1 P . 0 0 1 / 0 0 6
Sending Time/DateFax/Telephone Number
(FAX No.) Page Number/
Total Number of Pages
Job Number
Sender Name
(User name)
 
 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - \
- - - - - - - - -  
  
   Change  Defaults 
 You can change the settings for when turning the power ON or 
pressing [
] (Reset).   
 How to display the settings 
     [
]  →
   →
   →
 
  →
  
  
 Settings 
 For details on the settings, see the following item. 
 
  "Changing the Default Values for Fax" ( →
P.6-20)  
  
   Sender  ID 
 You can specify whether the sender ID is added to a document 
to be sent. 
 The sender ID is printed on the top of the sent document. 
Information such as your fax number and name is printed, 
enabling the recipient to know who sent the document. 
  
 How to display the settings 
     [
]  →
   →
   →
 
  →
  
  
 Settings 
 (Boldface: Default settings) 
 Off      The sender ID is not added. 
  On   Print  Location: 
 On  Image, 
Above Image   Select the location where the sender ID 
is printed. 
 Mark  No.  as  TEL/FAX: 
  FAX , TEL   Select a character to be added in front 
of a telephone number. 
  
   Fax  No. 
 Register your machine's fax number.   
 How to display the settings 
     [
] 
→
   →
   →
   →
  
  
 
Settings 
 You can enter numbers with the numeric keys (up to 20 
characters). 
  
   Select  Line  Type 
 Change the setting if you cannot send faxes. 
 If you are not sure about your telephone line type, contact your 
local telephone company. 
  
 How to display the settings 
  
  [] →
   →
   →
   →
  
  
 Settings 
 (Boldface: Default settings) 
 Dial 10 PPS   Specify when you are using a dial-line. 
  Tone   Specify when you are using a tone-line.
  
   O ff hook Alarm 
 Specifi  es whether the machine makes an alarm sound when 
the telephone handset is off    the hook. 
 You can also set the volume of the alarm sound. 
  
 How to display the settings 
     [
]  →
   →
   →
   →
  
  
 Settings 
 (Boldface: Default settings) 
  Off    Does not make an alarm sound. 
 On   Off
 hook Alarm Volume: 
 
1  to 3   Makes an alarm sound at the specifi
 ed 
volume. 
  
   ECM  Sending 
 The ECM (Error Correction Mode) is a function for detecting 
and correcting errors during fax communication. Using the 
ECM function can diminish send errors even with a diffi   cult 
telephone line. 
    NOTE - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - \
- - -  
 Check the settings for the recipient's machine also. 
   The ECM function is available only when the setting for the machine 
and recipient's machine are enabled. 
 Even if the ECM function is enabled 
   An error may occur due to the telephone line. 
 When the ECM function is enabled 
   It may take time to send documents if a problem occurs with the telephone line. 
 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - \
- - - - - - - - -    
   
						

							
6-23
Using the Fax Functions
 How to display the settings 
  
  [] →
   →
   →
   →
   
  
 Settings 
 (Boldface: Default settings) 
 Off      Does not use the ECM function. 
  On    Uses the ECM function. 
  
   Pause  Time 
 Specify the number of seconds for a pause when [] (Pause) 
is pressed. 
 For deatails on adding pauses, see  "Sending a Fax Abroad 
(Adding Pauses)" ( →
P.6-8)  
  
 How to display the settings 
     [
] →
   →
   →
   →
  
  
 Settings 
 (Boldface: Default settings) 
 1  to  2 to 15 (seconds) 
  
   Auto  Redial 
 Automatic redialing enables the machine to automatically 
redial the recipient's fax number if the recipient cannot be 
reached due to a busy line, or if a sending error occurs. 
 You can set the number of times and the intervals for redialing. 
  
 How to display the settings 
     [
] →
   →
   →
   →
  
  
 Settings 
 (Boldface: Default settings) 
 Off     Does not redial automatically. 
 When redialing manually, see  "Redialing 
(Manual Redialing)" (
→
P.6-6) . 
  On    Redial  Times: 
 1  to 
2 to15 (times)   Specifi
 es the number of times for 
redialing. 
 Redial  Interval: 
  2  to 99 (minutes)   Specifi
 es the interval for redialing. 
 Redial If Error Occurs: 
 Off  , On    Specifi
 es whether or not to redial when a 
sending error occurs. 
  
   Check  Dial  Tone  Before  Sending 
 When sending a fax, you can specify whether or not to dial 
after checking the dial tone. 
  
 How to display the settings 
     
[]  →
   →
   →
   →
  
  
 Settings 
 (Boldface: Default settings) 
  Off     Does not check the dial tone. 
 On   Dials after checking the dial tone. 
  
   Setting  Procedure  for  Receiving 
 Specify the settings for receiving using the following procedure. 
 This section describes the procedure for changing the setting 
for "ECM Receiving" as an example. 
 
OK
Men
u
Keys to be used for this operation
 
  1     Press [] (Menu). 
  2     Select  with [] or [], 
and then press [OK]. 
 
Menu Common Settings
Copy Settings
Memory Media Settin
Send/Receive Setting
...
 
  3     Select  with [] or [], and then 
press [OK]. 
 
Send/Receive Settings Common Settings
Fax Settings
 
  4     Select  with [] or [], and 
then press [OK]. 
 
Fax Settings Basic Settings
Send Settings
Receive Settings
Fax Setup Guide 
  5     Select  with [] or [], and 
then press [OK]. 
 
Receive Settings ECM Receiving
Incoming Ring
Remote Receiving
Manual/Auto Switch 
   
						

							
6-24
Using the Fax Functions
  6     Select  or  with [] or [], and then 
press [OK]. 
 
ECM Receiving Off
On 
*  When  appears in the screen, you need to select   and press [OK] after specifying the setting.
  7     Press [] (Menu) to close the menu screen. 
 The setting is complete. 
  
   Setting Items for the Receive Settings 
 The receive settings include the following items. 
 Send/Receive Settings  
 Common 
Settings    Receive 
Settings   
   "2-Sided Printing (MF8350Cdn Only)" (
→
P.6-24)  
 
   "Receive Data Reduction" ( →
P.6-24)  
    "Received Page Footer" ( →
P.6-24)  
    "Continue Printing When Toner Is Low" ( →
P.6-24)  
 Fax  Settings   Receive 
Settings  
   "ECM Receiving" (
→
P.6-24)  
    "Incoming Ring" ( →
P.6-25)  
    "Remote Receiving" ( →
P.6-25)  
    "Manual/Auto Switch" ( →
P.6-25)  
  
   2-Sided  Printing  (MF8350Cdn  Only) 
 You can save paper by printing received documents on both 
sides of the paper. 
  
 How to display the settings 
     [
] →
   →
   →
 
  →
  
  
 Settings 
 (Boldface: Default settings) 
  Off     Does not print on both sides of paper. 
 On   Prints on both sides of paper. 
  
   Receive  Data  Reduction 
 You can reduce the size of images on received documents to 
match loaded paper or at a specifi  ed ratio. 
  
 How to display the settings 
     [
] →
   →
   →
 
  →
  
  
  
 Settings 
 (Boldface: Default settings) 
 Off      Does not reduce the image size. 
  On   Reduction  Mode: 
  Auto
, Preset   : Reduces the image size by 
automatically adjusting the reduction ratio. 
 : Reduces the image size at a ratio 
specifi
 ed in . 
 Reduction  Ratio: 
 97%,  95%,  90%, 75%   Specify a reduction ratio for when 
 is set to . 
 Reduction  Direction: 
 Vertical/Horizontal, 
Vertical   : Reduces the image 
size in vertical/horizontal direction. 
 : Reduces the image size only in 
vertical direction. 
  
   Received  Page  Footer 
 You can specify whether to print a received date, day of the 
week, time, number, and page number at the bottom of 
documents when printing received documents. 
  
 How to display the settings 
     [
] 
→
   →
   →
 
  →
  
  
 Settings 
 (Boldface: Default settings) 
  Off     Prints the documents without the receive information. 
 On   Prints the documents with the receive information. 
   Continue  Printing  When  Toner  Is  Low 
 You can specify whether printing of a document being 
received is continued when a toner cartridge needs to be 
replaced soon. 
    IMPORTANT  
 When  is set to  
   The printed documents may be light or blurred. However, the data is  erased when the documents are printed out, so you cannot print the 
same documents again. 
  
 How to display the settings 
  
  [] →
   →
  
→    →
  
  
 Settings 
 (Boldface: Default settings) 
  Off     The machine stops printing. 
 On   The machine continues printing. 
  
   ECM  Receiving 
 The ECM (Error Correction Mode) is a function for detecting 
and correcting errors during fax communication. Using the 
ECM function can diminish receive errors even with a diffi   cult 
telephone line. 
   
						

							
6-25
Using the Fax Functions
    NOTE - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - \
- - -  
 Check the settings for the recipient's machine also 
   The ECM function is available only when the setting for the machine and recipient's machine are enabled. 
 Even if the ECM function is enabled 
   An error may occur due to the telephone line. 
 When the ECM function is enabled 
   It may take time to receive documents if a problem occurs with the telephone line. 
 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - \
- - - - - - - - -  
 How to display the settings 
  
  [] →
   →
   →
 
  →
  
  
 Settings 
 (Boldface: Default settings) 
 Off      Does not use the ECM function. 
  On   Uses the ECM function. 
  
   Incoming  Ring 
You can specify whether an incoming call for the external 
telephone rings when  is set to  or 
.
 You can also specify the number of ringing times. 
  
 How to display the settings 
     [
] →
   →
   →
 
  →
  
  
 Settings 
 (Boldface: Default settings) 
 Off      The telephone does not ring. 
  On   Ring Times: 1 to 
2 to 99 
(times)   The telephone rings. 
 You can specify the number of ringing 
times in . 
  
   Remote  Receiving 
If an external telephone is connected, you can switch to the 
fax receiving mode immediately by dialing the ID number for 
fax receiving using the dial buttons of the telephone during a 
phone call.
  
 How to display the settings 
     [
] 
→
   →
   →
 
  →
  
  
 Settings 
 (Boldface: Default settings) 
 Off      Disables the remote receiving function. 
  On   Remote Receive ID: 
 00  to 
25 to 99 
(times)   Enables the remote receiving function. 
 You can specify an ID number for fax receiving in 
. 
  
  
   Manual/Auto  Switch 
 You can confi
 gure the machine so that it starts receiving 
documents after ringing for a certain time when  is set to . 
  
 How to display the settings 
  
  []  →
   →
   →
 
  →
  
  
 Settings 
 (Boldface: Default settings) 
  Off     Does not receive documents 
automatically. 
 On   Incoming Ring Time: 1 to 
15 
to 99 (seconds)   Starts receiving when the time 
specifi
 ed in  has 
elapsed. 
  
   System  settings  procedure 
 Specify the system settings using the following procedure. 
 This section describes the procedure for changing the setting 
for [Send Start Speed] as an example. 
 
OK
Men
u
Keys to be used for this operation
 
  1     Press [] (Menu). 
  2     Select  with [] or [], and 
then press [OK]. 
 
Menu Printer Settings
Timer Settings
Adjustment/Cleaning
System Settings
 
  3     Select  with [] or 
[
], and then press [OK]. 
 
System Settings Device Information
Dept. ID Management
Network Settings
Communications Setti
 
   
						

							
6-26
Using the Fax Functions
  4     Select  with [] or [], and then 
press [OK]. 
 
Communication Settings Fax Settings
Memory Lock Settings
Select Country/Region 
  5     Select  with [] or [], and 
then press [OK]. 
 
Fax Settings Send Start Speed
Receive Start Speed 
  6     Select the send start speed with [] or [], and 
then press [OK]. 
 
Send Start Speed 33600 bps
14400 bps
9600 bps
7200 bps
 
*  When  appears in the screen, you need to select   and press [OK] after specifying the setting.
  7     Press [] (Menu) to close the menu screen. 
 The setting is complete. 
  
   Setting Items for the System Settings 
 The system settings for sending or receiving faxes include the 
following items. 
 System Settings  
 Communications 
Settings   Fax Settings    
   "Send Start Speed" (
→
P.6-26)  
 
   "Receive Start Speed" ( →
P.6-26)  
 
  "Select Country/Region"  (→
P.6-26)  
 
   "Memory Lock Settings"  (→
P.6-26)  
 Restrict  Sending   
   "Address Book PIN" (
→
P.6-27)  
 
  "Restrict New  Destinations" ( →
P.6-27)  
 
   "Allow Driver Faxing" ( →
P.6-27)  
 
   "Restrict Sending from  History" ( →
P.6-27)  
 
   "Fax No. Confi  rmation 
Re-Entry" ( →
P.6-27)  
 
  "Restrict Sequential  Broadcast" ( →
P.6-27)  
  
  
   Send  Start  Speed 
 This function changes the send start speed, which is useful 
when there is diffi     culty initiating the sending of a document. 
  
 How to display the settings 
  
  [] →
   →
  
→    →
  
  
 Settings 
 (Boldface: Default settings) 
  33600 bps , 14400 bps, 
9600 bps, 7200 bps, 
4800 bps, 2400 bps 
  
   Receive  Start  Speed 
 This function changes the receive start speed, which is useful 
when there is diffi     culty initiating the receiving of a document. 
  
 How to display the settings 
     [
] →
   →
  
→    →
  
  
 Settings 
 (Boldface: Default settings) 
  33600 bps , 14400 bps, 
9600 bps, 7200 bps, 
4800 bps, 2400 bps 
  
  Select  Country/Region
Specify a country or region where the machine is to be used.
    IMPORTANT  
 After  confi  guration 
   Restart the machine to activate the settings.   
 
How to display the settings 
  
  [] →
   →
  
→    →
  
 Settings 
 (Boldface: Default settings) 
  UnitedStates (US) , Canada (CA), 
Brazil (BR), Mexico (MX), Other  
   Memory  Lock  Settings 
 Received documents are normally printed immediately. 
However, you can store the documents temporarily in memory 
without printing. You can print the stored documents at any 
time. If you do not need them, you can delete them, saving 
paper to be used. 
  
 How to display the settings 
     [
]  →
   →
  
→