Canon printer MAXIFY MB2020 User Manual

							6.Use the  button to select a save menu, then press the OK button.•
To specify a document to forward to the shared folder on the computer:
If you select  Save specified document , you can specify the document to forward to the shared
folder on the computer:
When the  Specify the storage medium  screen is displayed, select Destination folder and press
the  OK button.
When the  Select folder  screen is displayed, select a destination folder, then press the  OK button.
The document selection screen is displayed.
Note
•
If the specified document is not stored in the machine's memory,  There is no document that
can be forwarded.  is displayed. Press the  OK button to return to the previous screen.
A.
Date and time of transaction and fax/telephone number
B.
Transaction number (TX/RX NO.)
A transaction number from "0001" to "4999" indicates a document being sent.
A transaction number from "5001" to "9999" indicates a document being received.
C.
Color information
Color  is displayed for color transmission/reception. Nothing is displayed for black & white
transmission/reception.
Note
•
When you specify a PIN code for a registered folder, a screen asking you to enter a PIN code
in case you specify the code. Entering the PIN code allows you to assign the shared folder as
the destination.
After selecting the document to save and pressing the  OK button, the specified document is
forwarded to the shared folder on the computer.
•
To forward all the received documents stored in the machine's memory to the shared folder on the
computer:
If you select  Save all RX documents , you can forward all documents to the shared folder on the
computer.
When the confirmation screen is displayed, select  Yes and press the  OK button.
When the  Specify the storage medium  screen is displayed, select Destination folder and press
the  OK button.
When the  Select folder  screen is displayed, select a destination folder, then press the  OK button.
All documents are forwarded to the shared folder on the computer.
861 
						

							Note•
When you specify a PIN code for a registered folder, a screen asking you to enter a PIN code
in case you specify the code. Entering the PIN code allows you to assign the shared folder as
the destination.
Note
•
You can forward up to 250 pages of fax as one PDF file.
•
You can forward up to 2000 PDF files on a USB flash drive.
•
Faxes are forwarded according to the order of the transaction number when  Save all RX documents is
selected.
•
If the machine is disconnected with the computer or if the writing error occurs on the computer while forwarding faxes is in progress, the error message is displayed on the LCD. Press the  OK button to
dismiss the error.
•
The faxes forwarded to the shared folder are named with the serial number from FAX_0001 (file extension: PDF).
862 
						

							Summary of Reports and ListsThe machine prints the report of sending or receiving a fax automatically. You can print the list of the fax/
telephone number or the current settings.
Type of Reports and Lists
Printing Report or List
Type of Reports and Lists
Report or ListDescriptionACTIVITY REPORTShows recent fax transactions at sight.•
You can print ACTIVITY REPORT manually.
For details on the procedure to print, see 
Printing Report or List .
•
The * (asterisk) is appended to the history already printed on ACTIVITY REPORT.
•
If you select Print for Activity report  in Auto print settings  under FAX settings , the
machine prints ACTIVITY REPORT for the 20 histories of sent and received faxes
automatically.
Auto print settings
Directory list•
RECIPIENT
TELEPHONE
NUMBER LIST
•
GROUP DIAL
TELEPHONE NO.
LIST
Lists the numbers and names registered.
You can print the lists of the recipient and group dial.
For details on the procedure to print, see 
Printing Report or List .
USER'S DATA LISTLists the current settings of the machine and the registered sender information.
For details on the procedure to print, see 
Printing Report or List .
MEMORY LISTLists the documents currently stored in the machine's memory.
For details on the procedure to print, see 
Printing Report or List .
Note
•
You can print MEMORY LIST by selecting  Print memory list in Memory reference .
Printing a Document in Machine's Memory
REJECTED NUMBER
LISTLists the rejected numbers.
For details on the procedure to print, see 
Printing Report or List .
CALLER HISTORYLists the caller history.
This list is available when Caller ID service is subscribed.
For details on the procedure to print, see 
Printing Report or List .
This list may not be supported depending on the country or region of purchase.
TX REPORT/ERROR
TX REPORTEither of these reports is printed after each fax transmission.•
At the time of purchase, ERROR TX REPORT is set to be printed only when a
transmission error occurred.863 
						

							You can set the machine to print TX REPORT each time it sends a document, ordisable printing of the report by selecting  TX report in Auto print settings  under FAX
settings .
You can also specify the print setting so that the first page of the fax is printed along
with the report.
Auto print settings
Note
•
The first page of the fax is not printed in color transmission.
•
MULTI TRANSMISSION REPORT is printed after sequential broadcasting of a
document.
•
If an error occurs when you send a fax, the error number is printed on ERROR TX REPORT (there are some errors for which the cause is also printed).
For details on the error number, see 
Errors When You Send a Fax .
MULTI
TRANSMISSION
REPORTThis report is printed after sequential broadcasting of a document.
Confirms whether the transmission to all the recipients has been completed successfully.
The procedure to print and the error number is same as TX REPORT.RX REPORTThis report is printed after each fax reception.•
At the time of purchase, the machine is set so that RX REPORT is not printed at all.
You can set the machine to print RX REPORT each time it receives a document, or
only when an error occurs by selecting  RX report in Auto print settings  under FAX
settings .
Auto print settings
•
If an error occurs when you receive a fax, the error number is printed on RX REPORT
(there are some errors for which the cause is also printed).
For details on the error number, see 
Errors When You Receive a Fax .
MEMORY CLEAR
REPORTLists the deleted faxes in the machine's memory if the faxes stored in the machine's
memory are deleted by a power failure or unplugging the power cord.
When the machine is turned on,  The power cord has been unplugged and unsent/
received docs in memory have been lost. Load paper and select 
 to print a list of
the lost docs.  is displayed on the LCD. MEMORY CLEAR REPORT is printed by pressing
the  OK button.
Printing Report or List
This section describes the procedure to print the report or the list manually.
Print the following report or list manually.
•
ACTIVITY REPORT
•
Directory list (RECIPIENT TELEPHONE NUMBER LIST/GROUP DIAL TELEPHONE NO. LIST)
•
USER'S DATA LIST
•
MEMORY LIST
•
REJECTED NUMBER LIST
•
CALLER HISTORY
864 
						

							Note•
CALLER HISTORY may not be supported depending on the country or region of purchase.
1.
Make sure that the machine is turned on.
2.
Load paper.
3.
Select  FAX  on the HOME screen.
LCD and Operation Panel
The Fax standby screen is displayed.
4.
Use the  button to select  Function list, then press the  OK button.
The  Function list  screen is displayed.
5.
Use the  button to select  Print reports/lists , then press the OK button.
6.
Use the  button to select the report or list you want to print, then press the  OK button
to start printing.
•
When you select  Directory list:
Use the 
 button to select  Recipient or Group dial , then press the  OK button.
If you select  Recipient, select whether to print RECIPIENT TELEPHONE NUMBER LIST in
alphabetical order of the registered names, then press the  OK button. If you select  Yes, the
machine prints RECIPIENT TELEPHONE NUMBER LIST with the destination names in alphabetical order. If you select  No, the machine prints RECIPIENT TELEPHONE NUMBER
LIST with the registered entries in numerical order.
If you select  Group dial, the confirmation screen is displayed. Select  Yes, then press the  OK
button. The machine prints GROUP DIAL TELEPHONE NO. LIST.
•
When you select an item other than  Directory list:
The confirmation screen is displayed. Select  Yes, then press the  OK button.
The machine prints the selected report or list.
Errors When You Send a Fax If an error occurs when you send a fax, the error number is printed on ERROR TX REPORT or ACTIVITYREPORT (there are some errors for which the cause is also printed).
The causes corresponding to the error numbers are as follows.
No.CauseAction#001Document is jammed in
the ADF.The document is jammed in the ADF.
When the error is cleared, redo the operation.#003Document is too long.You attempted to send a document longer than 15.75 inches / 400 mm.
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							You cannot send a document longer than 15.75 inches / 400 mm from the ADF."#003" is also printed if it takes time to send a page. Divide the document or set
the image quality (Fax resolution) to a lower setting, then resend it.#005No answer.The recipient's fax machine does not respond.
Contact the recipient and have the recipient check that the telephone line isconnected correctly.#012No paper is in the
recipient's fax machine.There is no paper in the recipient's fax machine.
Contact the recipient and have the recipient load paper.#017No tone is detected.The machine could not detect the dial tone.
Dial tone detect  in Advanced FAX settings  under FAX settings  is set to ON.
Set to  OFF.
Advanced FAX settings
#018Line was busy.The fax/telephone number you dialed is busy.
Try dialing again after waiting for a moment.#022Number is deleted.The fax/telephone number registered in the machine's directory is incorrect. Check the recipient's fax/telephone number, correct the fax/telephone number
registered in the machine's directory, then send the document again.
Changing Registered Information
#037Memory is full.The machine could not send a fax because its memory is full.
Delete contents in memory, then send a fax again.
Document Stored in Machine's Memory
#059Transmission has been
canceled due to a fax
information mismatch.Transmission has been canceled because the machine could not detect the recipient's fax machine information or the information did not match the dialed number. This message is displayed when  Check RX FAX information in
Security control  under FAX settings  is set to ON.
For details, see 
Sending Faxes after Checking Information (Checking the
Recipient's Information) .
#085Try again in black & white
transmission.The recipient's fax machine is not color-compatible.
Resend the document in black & white.#099The  Stop  button was
pressed during
transmission.The  Stop  button was pressed to cancel transmission of the document. Resend it
if necessary.#412The fax could not be sent
from the computer.The fax could not be sent from the computer (Windows only). Ensure that the machine is connected with the computer correctly and redo operation.#995The unsent fax was
deleted while automatic
redialing.While automatic redialing, the unsent fax is stored in the machine's memory
temporarily until the sending fax is complete. If a power failure occurs or you
unplug the power cord before automatic redialing is complete, all faxes stored in
the machine's memory are deleted and not sent.
Resend the document.
866 
						

							Errors When You Receive a Fax
If an error occurs when you receive a fax, the error number is printed on RX REPORT or ACTIVITY
REPORT (there are some errors for which the cause is also printed).
The causes corresponding to the error numbers are as follows.No.CauseAction#003It takes too long to
receive a page.Contact the sender and have the sender divide the fax or set the image quality (Fax resolution) to a lower setting and resend it.#005No answer.When receiving a fax manually, the machine could not detect the signals from the
sender's fax machine.
Contact the sender and have the sender resend it, or set the machine to receive the fax automatically.#037Memory is full.The machine could not receive a fax because its memory is full.
Delete contents in memory, then ask the sender to resend the fax. See 
Document
Stored in Machine's Memory .
#046Reception has been
rejected due to the
specified fax rejection
condition.Reception has been rejected because the fax matches the fax rejection condition
specified by  FAX reception reject  in Security control  under FAX settings .
For details, see 
Rejecting Fax Reception .
#099The Stop  button was
pressed during
reception.The  Stop  button was pressed to cancel reception of the fax. Contact the sender
and have the sender resend it if necessary.#995The received fax was
deleted.The received fax was deleted before being saved to the USB flash drive,
forwarded to the shared folder on the computer, or printed. Contact the sender and
have the sender resend it if necessary.
867 
						

							Sending Faxes from a Computer
Sending a FAX (Fax Driver) Basic
Creating an Address Book (Fax Driver)
Edit or Remove a Recipient from an Address Book (Fax Driver)
Search for a Recipient in an Address Book (Fax Driver)
Troubleshooting Problems Sending Faxes (Fax Driver)
How to Open the Setting Screen of the Fax Driver
General Notes (Fax Driver)
868 
						

							Sending a FAX (Fax Driver)You can send faxes using the fax driver from applications that support document printing.
Note
•
Only black and white transmission is supported.
1.
Make sure that the machine is turned on.
2.
Open the document you want to fax with an application (such as Notepad), and then click
the Print command. (The command is  Print... on the  File menu.)
3.
In Select Printer  or Name  in the  Print dialog box, select  Canon XXX series FAX  (where
"XXX" is the model name).
4.
Click  Print or OK .
* Print  dialog box in Notepad
Note
•
Click  Preferences  or Properties  in the Print dialog box to open the print settings dialog box of
the fax driver in which you can set the paper size and print orientation. For details on how to open
the print settings dialog box of the fax driver, see "
How to Open the Setting Screen of the Fax
Driver ."
5.
Click  Display Address Book...  in Set Recipient  in the Send FAX  dialog box.
869 
						

							6.
Select a recipient from Recipient Name in the Select Recipient from Address Book
dialog box, then click  Set as Recipient.
The selected recipient is reflected in  Recipient in the Send FAX  dialog box.
Important
•
You cannot specify a recipient if there is no recipient registered in the address book. Register the
recipient in the address book and reopen the address book.
For details on how to register recipients in the address book, see "
Creating an Address Book (Fax
Driver) ."
•
If the recipient's fax/telephone number is entered incorrectly or the registered fax/telephone
number is incorrect, the fax may be sent to an unexpected recipient. When sending an important
fax, it is recommended that you send it after confirming the entered information and recipient's
status.
Note
•
You can also specify  Recipient by entering the  Recipient Name  and Fax Number  in Direct
Entry  in the  Send FAX  dialog box and then clicking  Set as Recipient.
•
For details on valid characters, see "General Notes (Fax Driver) ."
•
You can send faxes even if only the  Fax Number is entered.
870