Dell 1135n User Guide

							You  can  also  scan  using  TWAIN-compliant softwares, such as Adobe Photoshop.
Scanning  using  network can  be performed via only  TWAIN UI.
Scanning with Twain-Enabled softwore
If  you want  to  scan  documents using  other software,  you will need  to  use TWAIN-compliant software,  such as Adobe
Photoshop.  Follow the steps below  to  scan  with TWAIN-compliant software:
1. Make sure  that  your  machine and  computer  are turned on and  properly  connected to  each  other.
2. Load originals face up  into the document feeder, or place  a  single  original face down  on the scanner  glass.
(See Loading  originals
).
3. Open an application, such as Adobe Photoshop.
4. Open the TWAIN window  and  set  the scan  options.
5. Scan  and  save your  scanned image.
For  scanning  with network:
If  a  warning  message  appears,  click   Change  Port.. to  select port.
If  TWAIN UI appears,  from  the  Preference tab, click  Change  Port..  to  select port.
You  can  change  the scanning  machine by using  the  Change  Port.. (Local  or Network).
Linux Scanning
You  can  scan  a  document using  the Unified Driver  Configurator   window.
Scanning
1. Double -click  the Unified Driver Configurator  on your  desktop.
2. Click  the  button to  switch to  Scanners  configuration .
3. Select the scanner  on the list.
If  you use only  one  machine device and  it  is connected to  the computer  and  turned on,  your  scanner  appears on
the list and  is automatically selected.
If  you have  two or more  scanners connected to  your  computer, you can  select any scanner  to  work  at any time.
For  example, while  acquisition  is in progress  on the first scanner, you may select the second  scanner, set  the
device options and  start  the image acquisition  simultaneously.
 
						

							4. Click  Properties .
5. Load originals face up  into the document feeder, or place  a  single  original face down  on the scanner  glass.
(See Loading  originals
).
6. From the  Scanner Properties  window, click  Preview.
The  document is scanned and  the image preview  appears in the  Preview  Pane.
7. Drag  the pointer to  set  the image area to  be scanned in the  Preview  Pane.
8. Change the scan  options in the  Image Quality and  Scan  Area  sections.
Image Quality : This option  allows  you to  select the color  composition and  the scan  resolution for the
image.
Scan  Area : This option  allows  you to  select the page  size.  The   Advanced button enables  you to  set  the
page  size manually.
If  you want  to  use one  of the preset scan  option settings, select the option from  the  Job  Type drop -down  list
(See  Adding Job  Type  Settings
).
Click   Default  to  restore the default setting  for the scan  options.
9. When  you have  finished,  click   Scan to  start  scanning.
The  status bar appears on the bottom  left  of the window  to  show you the progress  of the scan. To cancel
scanning, click   Cancel.
10. The  scanned image appears.
If  you want  to  edit the scanned image,  use the toolbar (See  Using the 
Image Manager).
11. When  you are finished,  click  Save on the toolbar.
12. Select the file directory where you want  to  save the image and  enter the file name.
13. Click  Save.
Adding Job Type Settings
You  can  save your  scan  option settings for later use.
To save a new Job Type setting:
1. Change the options from  the Scanner  Properties window.
2. Click  Save  As .
3. Enter  the name for your  setting.
 
						

							4. Click  OK.
Your  setting  is added to  the  Saved Settings drop -down  list.
To save a Job Type setting for the next scan job:
1. Select the setting  you want  to  use from  the  Job  Type drop -down  list.
2. The  next time you open the  Scanner Properties window, the saved  setting  is automatically selected for the
scan  job.
To delete a Job Type setting
1. Select the setting  you want  to  delete from  the  Job  Type drop -down  list.
2. Click  Delete .
The  setting  is deleted from  the list.
Using the Image Manager
The   Image Manager application  provides  you with menu  commands and  tools to  edit your  scanned image.
Use  the following tools to  edit the image:
Tools Name Function
Save Saves the image.
Undo Cancels  your  last action.
Redo Restores  the action  you canceled.
Scroll Allows  you to  scroll through the image.
Crop Crops the selected image area.
Zoom Out Zooms the image out.
Zoom In Zooms the image in.
Scale Allows  you to  scale  the image size; you can  enter the size manually,  or set  the rate  to  scale
proportionally, vertically, or horizontally.
Rotate Allows  you to  rotate  the image;  you can  select the number of degrees from  the drop -down
list.
Flip Allows  you to  flip  the image vertically or horizontally.
Brightness Allows  you to  adjust  the brightness or contrast  of the image,  or to  invert the image.
 
						

							PropertiesShows  the properties  of the image.
For  further details about  the Image Manager application, refer to  the on screen help.
 
						

							Faxing
This chapter gives  you information  about  using  your  machine as a  fax machine.
This chapter includes:
Preparing to  fax
Using a  fax in your  computer
Sending a  fax in your  machine
Receiving a  fax in your  machine
Adjusting the document settings
Forwarding  a  fax to  another destination
Setting  up  address book
Printing  sent fax report automatically
You  cannot use this machine as a  fax via the internet  phone. For  more  information  ask your  internet  service
provider.
We  recommend  using  traditional  analog  phone  services (PSTN: public  switched telephone network)  when
connecting  telephone lines to  use the Fax. If  you use other Internet  services (DSL, ISDN, VolP), you can  improve
the connection  quality by using  the Micro -filter.  The  Micro -filter eliminates unnecessary  noise signals  and
improves  connection  quality or Internet  quality.  Since the DSL  Micro -filter is not provided  with the machine,
contact  your  Internet  Service  provider  for use on DSL  Micro -filter.
1. Line port
2. Micro  filter
3. DSL  modem  / Telephone  line
Supported optional  devices and  features may differ according to  your  model.  Please  check  your  model name.
(See Features  by Model
).
Preparing to fax
Before  you send or receive  a  fax, you need  to  connect the supplied  line  cord  to  the wall jack.  Refer to  the Quick Install
Guide  how to  make  a  connection. The  method of making  a  telephone connection  is varies  from  one  country to  another.
Using a fax in your computer
You  can  receive  a  fax from  your  computer  without  going  to  the machine.
Receiving a fax
If  you have  installed  the printer driver, the Dell Scan  and  Fax  Manager program  is also  installed. Start Dell Scan  and
Fax  Manager program  to  find out about  this program  information  and  the installed  driver's condition.  Through  this
program, you can  change  fax settings and  add  or delete the folders where faxed  documents are saved  in your
computer.
Dell Scan  and  Fax  Manager program  can  only  be used with the Windows systems. Check if the forwarding a  fax
to  PC is set  to   On:
1. Press   Fax () on the control panel.
2. Press   Menu () on the control panel.
3. Press  the left/right  arrow until  Fax Feature appears and  press   OK.
4. Press  the left/right  arrow until  Forward appears and  press   OK.
5. Press  the left/right  arrow until  PC appears and  press   OK.
 
						

							1. Make sure  that  the machine is connected to  your  computer  and  powered on.
2. Open Dell  Scan  and Fax Manager .
From the  Start menu,  click   Control  Panel  > Dell  Scan  and Fax Manager .
3. Select the appropriate machine from   Dell  Scan  and Fax Manager  and  click  Properties .
4. Move to  the  Set Fax Receiving  tab and  activate Enable  Fax Receiving .
This feature  can  be used by only  one  user  at a  time because  the fax may have  confidential  or private
information. If  fax receiving is set  to  another user  and  you attempt to  enable it,  a  pop -up  window  will
appear.  Try again when  fax receiving is not being used by another user. You  can  set  the following options
through the Set Fax Receiving  tab:
Enable  Fax Receiving : You  can  select whether  to  use or not.
File Format: You  can  convert  the received faxes to  PDF  or TIFF.
Save  Location: Selects  location  to  save the converted faxes.
Prefix: Selects  file  or folder scheme  as prefix.
Notify me when fax  received : Shows  popup  window  to  notify  receiving a  fax.
Print received  fax: After receiving  the fax, set  prints information  for the received fax.
5. When  setting  is done, press  OK.
Sending a fax in your machine
This part explains  how to  send a  fax and  the special methods  of transmission.
When  you place  the originals,  you can  use either  the document feeder  or the scanner  glass (See  Loading
originals). If  the originals are placed on both  the document feeder  and  the scanner  glass, the machine will read
the originals on the document feeder  first, which has  higher  priority in scanning.
Setting the fax header
In some  countries, you are required  by law  to  indicate your  fax number on any fax you send.
1. Press   Menu () on the control panel.
2. Press  the left/right  arrow until  System Setup appears and  press   OK.
3. Press  the left/right  arrow until  Machine Setup appears and  press   OK.
4. Press  the left/right  arrow until  Machine ID appears and  press   OK.
5. Enter  your  name or the company name using  the number keypad. You  can  enter alphanumeric characters using
the number keypad, and  include special symbols  by pressing the 1 button. For  details on how to  enter
alphanumeric characters,  see  Entering characters using  the number keypad
.
6. Press  OK to  save the ID.
7. Press  the left/right  arrow until  Machine Fax No. appears and  press   OK.
8. Enter  your  fax number using  the number keypad and  press   OK.
9. Press   Stop/Clear () to  return  to  ready  mode.
Sending a fax
1. Press  Fax () on the control panel.
2. Load originals face up  into the document feeder, or place  a  single  original face down  on the scanner  glass.
(See  On  the scanner  glass
 or In the document feeder).
3. Adjust  the resolution and  the darkness  to  suit your  fax needs (See  Adjusting the document settings).
4. Enter  the receiving fax machine’s  number.
You  can  use speed dial  numbers,  or group dial  numbers.  For  details about  storing and  searching for a  number,
see Setting  up  address book
.
5. Press   Start  () on the control panel.  The  machine starts  to  scan  and  send a  fax to  destinations.
When  you want  to  cancel a  fax job,  press   Stop/Clear () before the machine start  transmission.
If  you used the scanner  glass, the machine shows  the message  asking to  place  another page.
Sending a fax manually
This method is sending a  fax using   On Hook Dial on the control panel.
1. Press  Fax () on the control panel.
2. Load originals face up  into the document feeder, or place  a  single  original face down  on the scanner  glass.
3. Adjust  the resolution and  the darkness  to  suit your  fax needs (See  Adjusting the document settings).
 
						

							4. Press  On Hook Dial  () on the control panel or lift the handset.
5. Enter  a  fax number using  the number keypad on the control panel.
6. Press  Start when  you hear  a  high-pitched fax signal  from  the remote  fax machine.
When  you want  to  cancel a  fax job,  press   Stop/Clear () at any time while  sending.
Confirming a transmission
When  the last page  of your  original has  been  sent successfully, the machine beeps and  returns to  ready  mode.
When  something  goes  wrong  while  sending your  fax, an error message  appears on the display. For  a  list of error
messages and  their meanings, see  Understanding display  messages
.  If  you receive  an error message, press
Stop/Clear (
)  to  clear  the message  and  try to  send the fax again.
You  can  set  your  machine to  print  a  confirmation report automatically each  time sending a  fax is completed. For
further details, see  Printing  sent fax report automatically
.
Automatic redialing
When  the number you have  dialed is busy or there is no answer  when  you send a  fax, the machine automatically
redials the number every three minutes, up  to  seven  times  according to  the factory default settings.
When  the display  shows   Retry Redial?,  press  OK to  redial the number without  waiting. To cancel the automatic
redialing,  press   Stop/Clear (
).
To change  the time interval between  redials and  the number of redial attempts (See  Changing the fax setup
options).
Redialing the last number
To redial the number you called last:
1. Press  Redial/Pause  () on the control panel.
2. When  an original is loaded in the document feeder, the machine automatically begins  to  send.
If  an original is placed on the scanner  glass, select  Yes to  add  another page. Load another original and  press   OK.
When  you have  finished,  select  No at the  Another  Page ?  prompt.
Sending a fax to  multiple destinations
You  can  use the Multiple Send feature, which allows  you to  send a  fax to  multiple locations. Originals are
automatically stored  in memory and  sent to  a  remote  station. After transmission, the originals are automatically
erased  from  memory.  You  cannot send a  color  fax using  this feature.
1. Press  Fax () on the control panel.
2. Load originals face up  into the document feeder, or place  a  single  original face down  on the scanner  glass.
3. Adjust  the resolution and  the darkness  to  suit your  fax needs (See  Adjusting the document settings).
4. Press  Menu  () on the control panel.
5. Press  the left/right  arrow until  Fax Feature appears and  press   OK.
6. Press  the left/right  arrow until  Multi Send appears and  press   OK.
7. Enter  the number of the first receiving fax machine and  press   OK.
You  can  press  speed dial  numbers or select group dial  number using   Address  book button. For  details, see
Setting  up  address book
.
8. Enter  the second  fax number and  press   OK.
The  display  asks you to  enter another fax number to  send the document.
9. To enter more  fax numbers,  press   OK when   Yes appears and  repeat steps 7 and  8. You  can  add  up  to  10
destinations.
10. Press   OK to  start  storing the scanned original data into memory.
Once you entered  a  group dial  number, you cannot enter another group dial  numbers anymore.
11. When  you have  finished entering  fax numbers,  press  the left/right  arrow to  select  No at the  Another  No.?
prompt and  press   OK.
12. If  an original is placed on the scanner  glass, select  Yes to  add  another pages. Load another original and  press
OK .
When  you have  finished,  select  No at the  Another  Page ?  prompt.
The  machine begins  sending the fax to  the numbers you entered  in the order  in which you entered  them.
Delaying a fax transmission
You  can  set  your  machine to  send a  fax at a  later time when  you will not be present. You  cannot send a  color  fax
using  this feature.
1. Press   Fax () on the control panel.
 
						

							2. Load originals face up  into the document feeder, or place  a  single  original face down  on the scanner  glass.
3. Adjust  the resolution and  the darkness  to  suit your  fax needs (See Adjusting the document settings).
4. Press  Menu () on the control panel.
5. Press  the left/right  arrow until  Fax Feature appears and  press   OK.
6. Press  the left/right  arrow until  Delay Send appears and  press   OK.
7. Enter  the number of the receiving fax machine and  press   OK.
You  can  press  speed dial  numbers or select group dial  number using   Address  book button. For  details, see
Setting  up  address book
.
8. The  display  asks you to  enter another fax number to  send the document.
9. To enter more  fax numbers,  press   OK when   Yes appears and  repeat steps 7. You  can  add  up  to  10  destinations.
Once you entered  a  group dial  number, you cannot enter another group dial  numbers anymore.
10. When  you have  finished entering  fax numbers,  press  the left/right  arrow to  select  No at the  Another  No.?
prompt and  press   OK.
11. Enter  the job name you want  and  press  OK.
For  details on how to  enter alphanumeric characters,  see  Entering characters using  the number keypad
.
If  you do not want  to  assign  a  name, skip  this step.
12. Enter  the time using  the number keypad and  press  OK.
If  you set  a  time earlier  than  the current time,  the fax will be sent at that  time on the following day.
The  original is scanned into memory before transmission.
13. If  an original is placed on the scanner  glass, select  Yes to  add  another pages. Load another original and  press
OK .
When  you have  finished,  select  No at the  Another  Page ?  prompt.
The  machine returns to  ready  mode. The  display  reminds you that  you are in ready  mode and  that  a  delayed fax
is set.
Adding documents to a reserved delay fax job
You  can  add  additional documents to  the delayed fax job which is saved  in memory.
1. Load the originals to  be added and  adjust  document settings.
2. Press  Menu ()on  the control panel.
3. Press  the left/right  arrow until  Fax Feature appears and  press   OK.
4. Press  the left/right  arrow until  Add  pages appears and  press   OK.
5. Press  the left/right  arrow until the fax job you want  appears and  press   OK.
When  you have  finished,  select  No at the  Another  Page ?  prompt.  The  machine scans the original into
memory.
6. Press   Stop/Clear () to  return  to  ready  mode.
Canceling a reserved delay fax job
You  can  cancel the delayed fax job which is saved  in memory.
1. Press  Menu () on the control panel.
2. Press  the left/right  arrow until  Fax Feature appears and  press   OK.
3. Press  the left/right  arrow until  Cancel  Job appears and  press   OK.
4. Press  the left/right  arrow until the fax job you want  appears and  press   OK.
5. Press   OK when   Yes appears.
The  selected fax is deleted from  memory.
6. Press   Stop/Clear () to  return  to  ready  mode.
Sending a priority fax
This function is used when  a  high priority fax need  to  be sent ahead of reserved operations. The  original is scanned
into memory and  immediately  transmitted when  the current operation  is finished.  In addition, priority transmission
will interrupt a  sending to  multiple destinations between  stations  (example, when  the transmission to  station  A  ends,
before transmission to  station  B  begins) or between  redial attempts.
1. Press   Fax () on the control panel.
2. Load originals face up  into the document feeder, or place  a  single  original face down  on the scanner  glass.
3. Adjust  the resolution and  the darkness  to  suit your  fax needs (See  Adjusting the document settings).
4. Press  Menu ()on  the control panel.
 
						

							5. Press  the left/right  arrow until Fax Feature appears and  press   OK.
6. Press  the left/right  arrow until  Priority Send appears and  press   OK.
7. Enter  the number of the receiving fax machine and  press   OK.
You  can  press  speed dial  numbers or select group dial  number using   Address  book button. For  details, see
Setting  up  address book
.
8. Enter  the job name you want  and  press  OK.
The  original is scanned into memory before transmission.
9. If  an original is placed on the scanner  glass, select  Yes to  add  another pages. Load another original and  press
OK .
When  you have  finished,  select  No at the  Another  Page ?  prompt.
The  machine starts  to  scan  and  send a  fax to  destinations.
Receiving a fax in your machine
This part explains  how to  receive  a  fax, and  the special receiving methods  available.
Changing the receive modes
Your  machine is preset to   Fax mode at the factory.  When  you receive  a  fax, the machine answers the call  on a
specified number of rings and  automatically receives the fax. But if you want  to  change  the Fax  mode to  another
mode, follow  the steps below:
1. Press   Fax () on the control panel.
2. Press  Menu () on the control panel.
3. Press  the left/right  arrow until  Fax Setup appears and  press   OK.
4. Press  the left/right  arrow until  Receiving appears and  press   OK.
5. Press  the left/right  arrow until  Receive  Mode appears and  press   OK.
6. Press  the left/right  arrow until the fax reception  mode you want  appears.
Fax : Answers an  incoming fax call  and  immediately  goes  into the fax reception  mode.
Tel: Receives a  fax by pressing  On Hook Dial and  then  Start.  If  your  machine has  a  handset,  you can
receive  a  fax by picking up  the handset.
Ans/Fax : Is  for  when  an answering machine attached  to  your  machine.  Your  machine answers an incoming
call, and  the caller  can  leave a  message  on the answering machine.  If  the fax machine senses a  fax tone on
the line, the machine automatically switches  to  Fax  mode to  receive  the fax.
DRPD : you can  receive  a  call  using  the Distinctive Ring Pattern Detection (DRPD) feature. Distinctive Ring is
a  telephone company service  which enables  an user  to  use a  single  telephone line  to  answer  several
different telephone numbers.  For  further details, see  Receiving faxes using  DRPD  mode
.
7. Press  OK to  save your  selection.
8. Press   Stop/Clear () to  return  to  ready  mode.
To use the  Ans/Fax mode, attach an answering machine to  the EXT  socket on the back  of your
machine.
If  you do not want  other people to  view  your  received documents,  you can  use secure receiving mode.
In this mode, all of the received faxes are stored  in memory.  For  further details, see  Receiving in secure
receiving mode.
Receiving manually in Tel mode
You  can  receive  a  fax call  by pressing On Hook Dial and  then  pressing  Start when  you hear  a  fax tone from  the
remote  machine.  The  machine begins  receiving a  fax. If  your  machine has  a  handset,  you can  answer  calls  using  the
handset.
To change  the number of rings,  see  Changing the fax setup  options
.
Receiving automatically in Answering Machine/Fax mode
To use this mode, you must  attach an answering machine to  the EXT  socket on the back  of your  machine (See  Rear
view).
If  the caller  leaves  a  message, the answering machine stores the message  as it  would normally. If  your  machine
detects a  fax tone on the line, it  automatically starts  to  receive  the fax.
If  you have  set  your  machine to  this mode and  your  answering machine is switched off,  or no answering
machine is connected to  EXT  socket,  your  machine automatically goes  into Fax  mode after a  predefined
number of rings.
If  your  answering machine has  a  user -selectable ring counter,  set  the machine to  answer  incoming calls
within  1 ring.
 
						

							If  you are in Tel mode when  the answering machine is connected to  your  machine,  you must  switch off the
answering machine.  otherwise, the outgoing message  from  the answering machine will interrupt your  phone
conversation.
Receiving faxes manually using an extension telephone
This feature  works best when  you are using  an extension  telephone connected to  the EXT  socket on the back  of your
machine.  You  can  receive  a  fax from  someone you are talking to  on the extension  telephone, without  going  to  the
fax machine.
When  you receive  a  call  on the extension  phone  and  hear  fax tones,  press  the keys *9* on the extension  phone.
The  machine receives the fax.
Press  the buttons slowly  in sequence. If  you still hear  the fax tone from  the remote  machine,  try pressing *9* once
again.
*9* is the remote  receive  code  preset at the factory.  The  first and  the last asterisks  are fixed, but you can  change
the middle  number to  whatever you wish.  For  details about  changing the code, see Changing the fax setup  options
Receiving faxes using DRPD mode
Distinctive Ring is a  telephone company service  which enables  an user  to  use a  single  telephone line  to  answer
several  different telephone numbers.  The  particular  number someone uses  to  call  you is identified by different
ringing patterns, which consist of various combinations of long and  short ringing sounds. This feature  is often used
by answering services who answer  telephones for many different clients and  need  to  know which number someone is
calling in on to  properly  answer  the phone.
Using the Distinctive Ring Pattern Detection (DRPD) feature, your  fax machine can  learn  the ring pattern  you
designate  to  be answered.  Unless  you change  it,  this ringing pattern  will continue to  be recognized  and  answered as
a  fax call, and  all other ringing patterns  will be forwarded to  the extension  telephone or answering machine plugged
into the EXT  socket.  You  can  easily  suspend or change  DRPD  at any time.
Before  using  the DRPD  option,  Distinctive Ring service  must  be installed  on your  telephone line  by the telephone
company. To set  up  DRPD, you will need  another telephone line  at your  location,  or someone available  to  dial  your
fax number from  outside.
To set  up  the DRPD  mode:
1. Press  Fax () on the control panel.
2. Press   Menu  () on the control panel.
3. Press  the left/right  arrow until  Fax Setup appears and  press   OK.
4. Press  the left/right  arrow until  Receiving appears and  press   OK.
5. Press  the left/right  arrow until  Receive  Mode appears and  press   OK.
6. Press  the left/right  arrow until  DRPD appears and  press   OK.
Waiting  Ring  appears on the display.
7. Call  your  fax number from  another telephone. It is not necessary  to  place  the call  from  a  fax machine.
8. When  your  machine begins  to  ring, do not answer  the call. The  machine requires  several  rings to  learn  the
pattern.
When  the machine completes  learning,  the display  shows   Completed DRPD  Setup.  If  the DRPD  setup  fails,
Error  DRPD  Ring  appears.
Press  OK when  DRPD  appears and  start  over from  step 6.
DRPD  must  be set  up  again if you re -assign  your  fax number, or connect the machine to  another
telephone line.
After DRPD  has  been  set  up, call  your  fax number again to  verify that  the machine answers with a  fax
tone.  Then have  a  call  placed to  a  different number assigned to  that  same  line  to  be sure  the call  is
forwarded to  the extension  telephone or answering machine plugged into the EXT  socket.
Receiving in secure receiving mode
You  may need  to  prevent  your  received faxes from  being accessed by unauthorized people.  You  can  turn  on secure
receiving mode to  restrict printing of received faxes when  the machine is unattended.  In secure receiving mode, all
incoming faxes go into memory.  When  the mode is deactivated,  any stored  faxes are printed.
Activating secure receiving mode
1. Press   Fax () on the control panel.
2. Press   Menu  () on the control panel.
3. Press  the left/right  arrow until  Fax Feature appears and  press   OK.
4. Press  the left/right  arrow until  Secure  Receive appears and  press   OK.
5. Press  the left/right  arrow until  On appears and  press   OK.
6. Enter  a  four -digit  password you want  to  use and  press   OK.