HP 1230 Plain Paper Inkjet Fax Machine Users Manual
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2 5 load originals and load paper When you load your original document into the automatic document feeder (ADF), you can copy it onto a variety of paper types, weights, sizes, and transparency films. Its important to select the right paper, and to make sure its loaded correctly. This section contains the following topics: •load originals •load paper •recommended papers •papers to avoid •tips for loading other types of paper in the input tray •set the paper type •recommended paper-type settings for copying •set the paper size •avoid jams load originals Load your original in the ADF, which is located above the front panel as illustrated below, to copy it or to fax it. If you are working with originals that are printed on 16-24 lb. (60-90 gsm) plain paper or on HP Premium Inkjet Paper, you can load more than one page at a time into the ADF. If you are working with photos or originals of an non-standard size (no smaller than 3.25 x 3.25 inches or 82 x 82 millimeters), load them in the ADF one page at a time. When working with fragile, torn, or odd-sized originals, we recommend that you use a transparent document sleeve or sheet protector (available from most office-product stores) for the original. Place a single sleeve into the ADF with the sealed edge first and the transparent side down. Note:If you have trouble with originals feeding incorrectly, make sure the ADF tray is snapped into position. 1Place the original(s) in the ADF with the printed side facing toward the back and with the top of the document pointing down. 2Adjust the document guides to fit your document.
hp fax 1230 series load originals and load paper 6 load paper Use the following procedure to load plain paper into the input tray. For tips on loading special papers, transparency film, and postcards, see tips for loading other types of paper in the input tray on page 8. For best results, adjust the paper settings each time you change paper types or paper sizes. For more information, see set the paper type on page 8 and set the paper size on page 10. Follow these steps to load the input tray: 1Slide the paper-width and -length guides to their outermost positions. 2Tap the stack on a flat surface to align the edges of the paper, and then check the paper for the following: – Make sure it is free of rips, dust, wrinkles, and curled or bent edges. – Make sure all the paper in the stack is the same size and type. 3With the output tray raised, insert paper into the input tray until it stops. The print side should be facing down, and the letterhead or top of page should be facing forward. Do not overfill the input tray because this may cause paper jams. 4Slide the paper-width and -length guides in until they stop at the edges of the paper. Make sure that the paper stack lies flat in the input tray and fits under the tab of the paper-length guide. 5To prevent paper from falling off the tray, fully extend the output-tray extender.
recommended papers 7 recommended papers For the best print quality, we recommend using HP Premium Inkjet papers. Using paper that is too thin, paper that has a slick texture, or paper that stretches easily can cause paper jams. Using paper that has a heavy texture or does not accept ink can cause printed images to smear, bleed, or not be filled in completely. For more information about HP Premium Inkjet papers, check our website at: www.hp.com Here is a list of HP papers you can use for copying: •HP Bright White Inkjet Paper delivers high-contrast colors and sharp text. It is opaque enough for two-sided color usage with no show-through, which makes it ideal for newsletters, reports, and flyers. •HP Photo Paper, Matte, HP Photo Paper, Glossy, HP Premium Photo Paper, HP Premium Plus Photo Paper, and HP Premium High-Gloss Film are high-quality, glossy-finish or matte-finish, photo-based papers. They look and feel like photographs and can be mounted under glass or in an album. Photo papers dry rapidly and resist fingerprints and smudges. •HP Inkjet T-Shirt Transfer Iron-Ons can be used to transfer your designs or photos onto T-shirts, sweatshirts, and fabric crafts. •HP Premium Inkjet Transparency Film and HP Premium Plus Inkjet Transparency Film makes your color presentations vivid and even more impressive. This film is easy to use and handle and dries quickly without smudging. •HP Everyday Photo Paper, Semi-Gloss or Matte, is coated on both sides for two -sided copying. It is perfect for near-photographic reproductions and business graphics for report covers, special presentations, brochures, mailers, and calendars. •HP Premium Inkjet Paper is the ultimate coated paper for high-resolution usage. A smooth, matte finish makes it ideal for your special documents. •HP Matte Greeting Cards, HP Glossy Greeting Cards, HP Felt-Textured Greeting Cards, and HP Linen Greeting Cards allow you to make your own greeting cards. HP Matte Greeting Cards are available in quarter-fold, and HP Glossy Greeting Cards are available in half-fold. •HP Professional Brochure & Flyer paper is matte-coated or glossy-coated on both sides for two-sided use. It is the perfect choice for near-photographic reproductions and business graphics for report covers, special presentations, brochures, mailers, and calendars. • 16 to 36 lb. (60 to 135 gsm) copier paper or letterhead.
hp fax 1230 series load originals and load paper 8 papers to avoid We do not recommend the following papers for copying: • Highly textured stock, such as linen. It may not print evenly, and the ink can bleed into these papers. • Extremely smooth, shiny, or coated papers not specifically designed for your unit. They can jam the unit or actually repel ink. • Multi-part forms (such as duplicate and triplicate forms). They can wrinkle or get stuck. The ink is also more likely to smear. • Any size paper other than letter, A4, or legal • Paper heavier than 36 lb. (135 gsm) or lighter than 16 lb. (60 gsm) • Paper with cutouts or perforations • Photo paper other than HP Premium Photo • Envelopes • Transparency film other than HP Premium or Premium Plus • Heavyweight paper • Multiple-part forms or label stock tips for loading other types of paper in the input tray This section provides guidelines for loading special types of paper and transparency film for copy jobs. For best results, adjust the paper settings each time you change paper types and paper sizes. For more information, see set the paper type on page 8 and set the paper size on page 10. HP Inkjet T-Shirt Transfer Iron-On Flatten the transfer sheet completely before using it; do not load curled sheets. To prevent curling, keep transfer sheets sealed in the original package until you are ready to use them. Manually feed one sheet at a time, with the unprinted side facing down and the blue stripe facing up. HP Premium or Premium Plus Inkjet Transparency Film Insert the film so that the white transparency strip with arrows and the HP logo is on top and goes into the tray first. set the paper type If you want to use a different type of paper, such as photo paper, transparency film, t-shirt transfer paper, or brochures, simply load that paper in the input tray. Then change the paper-type settings to ensure the best print quality. HP recommends paper-type settings according to the type of paper you’re using. to set the paper type for current copy job 1Press Copy until Paper Type appears. 2Press until the appropriate paper type appears, and then press Enter to select it. 3Press Start, Black or Start, Color.
recommended paper-type settings for copying 9 to set the paper type for future copy jobs 1Press Copy until Paper Type appears. 2Press until the appropriate paper type appears, and then press Enter to select it. 3Press Copy again until Set New Defaults appears. Press until Ye s appears. 4Press Enter to save your selection as the new default for all future copy jobs. recommended paper-type settings for copying You can select the paper-type setting using the Copy button on the front panel. To select the best paper-type setting for the paper type you wish to use, review the following table. paper type paper-type setting Copier paper or letterhead Plain Paper HP Bright White Inkjet Paper Plain Paper HP Premium Plus Photo Paper, Glossy Premium Photo HP Premium Plus Photo Paper, Matte Premium Photo HP Everyday Photo Paper, Semi-Gloss Everyday Photo HP Everyday Photo Paper, Matte Finish Premium Inkjet HP Premium Photo Paper Premium Photo HP Photo Paper Photo Paper Other Photo Paper Photo Paper HP Inkjet T-Shirt Transfer Iron-On Iron-On HP Premium Inkjet Paper Premium Inkjet Other Inkjet Paper Premium Inkjet HP Professional Brochure & Flyer Paper (Glossy) Brochure Glossy HP Professional Brochure & Flyer Paper (Matte) Brochure Matte HP Premium or Premium Plus Inkjet Transparency FilmTransparency Other Transparency Film Transparency
hp fax 1230 series load originals and load paper 10 set the paper size The HP Fax can print faxes and make copies onto letter, legal, or A4 paper. to set the paper size for faxes 1Press Setup until 3: Basic Fax Setup appears, and then press Enter to select it. 2After 1:Date and Time appears, press until 4:Paper Size appears, and then press Enter to select it. 3Press until the desired paper size appears, and then press Enter to select it. to set the paper size for copies 1Press Copy until Pap er S ize appears. 2Press until the desired paper size appears, and then press Enter to select it. avoid jams To avoid jams, remove papers from the output tray frequently. The allowable output tray capacity is determined by the type of paper and the amount of ink you are using. For more information about output-tray capacity, see input tray capacities on page 63. For help with clearing a paper jam, see the troubleshooting help on page 45.
3 11 use the fax features Using the front panel of your HP Fax, you can: • Send and receive black-and-white and color faxes. If you send a color fax and your HP Fax determines that the recipient has a black-and-white fax unit, your HP Fax will send the fax in black and white. • Use one-touch speed-dial buttons or the Speed Dial button to send faxes to frequently-used numbers. • Adjust your fax settings, such as enabling fax confirmation and setting the number of rings to answer. This section contains the following topics: •send a fax •receive a fax •set up speed-dialing •schedule a fax •print reports •control resolution and contrast •set new defaults •set basic fax settings •set advanced fax settings •connect and use other office equipment with your hp fax send a fax Using the HP Fax you can: • send a basic fax • change fax settings before sending a fax •send a color fax • scan a fax into memory before sending • broadcast a fax to multiple recipients • send a fax using the numeric keypad to enter the number, using the one-touch speed-dial buttons, or using the Speed Dial button For information on setting up speed-dial, see set up speed-dialing on page 15. For information on using speed-dial, see send a fax using a one-touch speed-dial button on page 17 and send a fax using the speed-dial button on page 18.
hp fax 1230 series use the fax features 12 check for dial tone Before using the fax features, verify that the connections are correctly established. Note:Make sure the volume is turned on. If you turn off the volume for your HP Fax, you will not hear the dial tone. To verify that the volume is turned on, see adjust the volume on page 24. 1Press Fax, and then press Start, Black or Start, Color. 2Listen for a dial tone. 3If you do not hear a dial tone, check the connections. 4Press Cancel to hang up. Note:For information on troubleshooting the connections, see fax problems on page 53. send a basic fax Follow these steps to send a fax: 1Load your original in the automatic document feeder (ADF). For more information, see load originals on page 5. 2Enter the fax number using the keypad, use one of the one-touch speed-dial buttons, or press Speed Dial until the desired speed-dial entry appears. (For more information on speed-dialing, see set up speed-dialing on page 15.) 3Press Start, Black or Start, Color. send a fax after temporarily changing settings Yo u c a n m a ke ch a n ge s to fa x s et t in gs t ha t wi l l o nly a f fe ct t h e cu rrent fa x jo b. Fo r example, you may want to temporarily change the resolution to Photo when you are faxing a photo; you may not, however, want to change the default setting to Photo for all your fax jobs. Follow these steps to make temporary changes to your fax settings and then send the fax: 1Load your original in the ADF. For more information, see load originals on page 5. 2Press Fax to scroll through the fax settings. 3When you reach the setting you want to change, press to scroll through the setting options.You can change the resolution, contrast, and a number of other settings. 4When you reach the setting you want to change, press Enter to accept the setting. 5Enter the fax number using the keypad, use one of the one-touch speed-dial buttons, or press Speed Dial until the desired speed-dial entry appears. (For more information on speed-dialing, see set up speed-dialing on page 15.) 6Press Start, Black or Start, Color to send the fax. Tip — If you want to change additional fax settings before sending the fax, press Fax again. When you reach the setting you want to change, press to scroll through the setting options. When you reach the option you want to change, press Enter to accept it.
send a fax 13 send a color fax You can send and receive color faxes to and from other color fax machines. If your HP Fax determines that the recipient has a black-and-white fax machine, it will send the fax in black and white. We recommend that you use only color originals for color faxing. The color originals must be loaded in the ADF; you cannot send a color fax from memory using the Scan & Fax button or the group speed-dial features. Follow these steps to send a color fax: 1Load your original in the ADF. 2Enter the fax number using the keypad, use one of the one-touch speed-dial buttons, or press Speed Dial until the desired speed-dial entry appears. (For more information on speed-dialing, see set up speed-dialing on page 15.) 3Press Start, Color. scan a fax into memory before sending Your HP Fax can scan a fax into memor y b efore sending. This feature is useful if the fax number you are trying to reach is busy or temporarily unavailable. The originals are scanned into memory before sending, and once the HP Fax is able to connect, the fax is sent. This allows you to immediately remove the originals from the HP Fax once the pages are scanned into memory. The HP Fax can store up to 80 pages in memory (varies by model). Note:You can only send a black-and-white fax. Follow these steps to scan a fax into memory before sending: 1Load your original in the ADF. For more information, see load originals on page 5. 2Press Scan & Fax. 3Enter the fax number using the keypad, using one of the one-touch speed-dial buttons, or by pressing Speed Dial until the desired speed-dial entry appears. (For more information, see set up speed-dialing on page 15.) 4Press Start, Black. broadcast a fax to multiple recipients Broadcasting a fax enables you to send a black-and-white fax to one speed-dial group, which can contain up to 20 individual speed-dial entries. The entire original must fit into the memory of your HP Fax, or the broadcast fax will not be successful. Before you can broadcast a fax to multiple recipients, you must first set up group speed-dial entries. For more information, see set up speed-dialing on page 15. Follow these steps to broadcast a fax to multiple recipients: 1Load your original in the ADF. 2Press Speed-Dial until the desired group speed-dial entry appears. 3Press Start, Black to begin faxing.
hp fax 1230 series use the fax features 14 receive a fax You can set up your HP Fax to receive faxes either automatically or manually. Your HP Fax is set at the factory to automatically print received faxes. As long as the Auto Answer feature is turned on, your faxes will be printed automatically. Tip — If you receive a legal-size fax and your HP Fax is not currently set to use legal-size paper, the unit automatically reduces the fax so that it fits on the paper that is loaded (unless you disabled the automatic-reduction feature). For more information, see set automatic reduction on page 27. If you have an answering machine connected to the same line as your HP Fax, you may need to set the number of rings required before the HP Fax begins receiving the fax. The default number of rings before the HP Fax receives a fax is 5. For more information on setting the number of rings to answer, see set the rings to answer setting on page 23. For information on how to answer fax calls with an answering machine connected directly to your HP Fax, see answer fax calls when you use an answering machine on the same line on page 30. receive a fax automatically The Auto Answer feature is automatically enabled when you power-up your HP Fax. If this feature is enabled, the green light next to the Auto Answer button is lit. If it is not lit, use the following procedure to set up your HP Fax to receive a fax automatically: `Press Auto Answer until the green light is on. receive a fax manually In certain situations you may want to receive faxes manually. For example, if you subscribe to a voice mail service. (For more information, see connect and use other office equipment with your hp fax on page 28.) When receiving faxes manually, you must be available to respond in person to the incoming fax call, or your HP Fax cannot receive faxes. Note:Before manually receiving a fax to your HP Fax, we recommend that you remove any originals from the ADF so that they are not accidentally processed. To manually receive a fax, follow these steps: 1Press Auto Answer until the green light is off. 2When your HP Fax rings, pick up the handset of a telephone that is on the same telephone line as your HP Fax. 3Do one of the following: – If your phone is plugged into the back of the HP Fax, and you hear fax tones, press Start, Black or Start, Color. – If you receive a call from an extension phone (one that is on the same line but not connected directly to your HP Fax), press 123 on your phone. Wait for the fax tones, then hang up the phone to receive the fax. 4After you are finished, hang up the telephone. The HP Fax will receive and print the fax.