HP CM8050 User Manual

							Use the job-build feature
Use the Job Build option to divide a complex job into smaller segments. This is useful when you are 
scanning an original document that has more pages than the document feeder can hold or when you
want to combine pages that have different sizes in to one job. You can use either the glass or the 
document feeder to scan the original documents.
NOTE: The Job Build option is available for the Copy, E-mail, and Network Folder features.
1.Place the first segment of the job into the document feeder or onto the scanner glass.
NOTE:If you are scanning on the glass, each page is a separate segment.
2.Touch Copy, E-mail, or Network Folder, and then set the options that you want to use. 
3. Touch Job Build and then select Job Build on. Touch OK. 
4. Press Start to scan the first segment. 
5. The device prompts you to load the next segment. 
● If you want to apply different options to this se gment or modify settings that apply to the whole 
job, touch  Options. 
● If you have more segm ents to scan, touch Scan. 
● If you have finished scanning all the segments, touch  Finish. 
● If you need to start over, touch  Cancel Job. 
6. When you select Finish, your job will begin processing. 
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							Fax
If an optional fax accessory is installed in the device and it is connected to an analog phone line, you 
can use the device to send and receive faxes.
NOTE: If the system administrator has set up a LAN fax service or an Internet fax service, you can 
use the device to send faxe s, but not to receive faxes.
Configure the fax options for each job
The device offers several features so you can optimize each fax. These features are all available on the 
Fax  screen. 
The  Fax screen consists of two pages. From the first page, touch More Options to go to the next page. 
For details about how to use an option, touch the option, and then touch the Help () button in the 
upper-right corner of the screen. The following  table provides an overview of the fax options. 
Depending on how the system  administrator has configured the device, some of these options might 
not appear. The options in the table are list ed in the order in which they can appear.
Table 2-2  Options for fax jobs
Option nameDescription
ResolutionUse this feature to set the resolution for outgoing faxes. Higher resolution images have more 
dots per inch (dpi), so they show more detail.  Lower resolution images have fewer dots per inch 
and show less detail, but the file size is smaller.
Original SidesUse this feature to describe the layout  for each side of the original document.
NotificationUse this feature to receive notification about the status of an outgoing fax.
Content OrientationUse this feature to specify the way the content of the original document is placed on the page: portrait or landscape.
Original SizeUse this feature to describe the pa ge size of the original document.
Image AdjustmentUse this feature to improve the overall quality of the file. For example, you can adjust the 
darkness, sharpness, and cont rast, and you can use the Background Cleanup setting to remove faint images from the background or to remove a light background color.
Optimize Text/Picture Use this feature to optimize the fax for a particular type of content. You can optimize for text or 
printed pictures, or you can manually adjust the setting.
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							Send faxes
1.Place the original document face-down on the glass or face-up in the document feeder. 
2. From the Home screen, touch Fax to open the fax feature. 
3. You can send a fax to a single recipient or to multiple recipients. 
Specify the fax numbers by using one or both of these methods:
Type the fax number manuallyFrom the Fax screen, touch the box below  Fax Number: to open the virtual 
keypad. Type the fax number. 
Touch  Pause to indicate a required pause. 
To delete a character, touch the backspace button ().
Use a speed dial From the Fax screen, select the sp eed-dial code from the list or touch the box below  Speed Dial Code: and type the speed-dial code. 
To search for a speed dial, touch the search button ().
4. Touch OK to return to the main fax screen. To transfer the number into the fax recipients list, touch 
the down arrow button (). 
5. Touch More Options to see other fax options. For more information about using customized 
settings, see Configure the fax options for each job on page 34 . 
6. After all the options are set, touch  Send Fax () to scan the document and send the fax. 
7. To verify if the fax was sent successfully, open the Home screen and touch Job Status. Touch the 
Job Log  tab, and look for the fax in the list of completed jobs.
Receive faxes
The device can receive incoming faxes if an analog fax accessory is installed. If this accessory is not 
installed, you can use a LAN fax service or Internet  fax service to send faxes, but the device cannot 
receive faxes. 
The device places incoming faxes into the active job q ueue. If no other jobs are in the queue, the device 
prints the fax immediately. If other jobs are in the qu eue, the device prints the fax after the jobs that are 
ahead of it in the queue. If you want to print th e fax sooner, you can promote it in the job queue.
NOTE:If the system administrator has set up a schedule for printing faxes, it is possible that all faxes 
are stored on the device and then printed at a later time.
Promote a fax in the job queue 
1. From the Home screen, touch Job Status. 
2. On the Active tab, open the drop-down list named Select Job Type, and select Copy, Print, Incoming 
Fax Jobs . 
3. From the list of jobs, select the job, and then touch Promote. The device moves the job as far 
forward as possible in the job queue. 
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							Cancel faxes
You can cancel outgoing faxes that are currently scanning or that are waiting in the job queue. You can 
also cancel incoming faxes.
Cancel a fax while it is scanning1. Press Stop. The Job Status screen opens, and a message appears that 
confirms the job has been canceled. 
2. Touch OK to continue.
Cancel an outgoing fax1.From the Home screen, touch Job Status. 
2. On the Active tab, open the drop-down list named Select Job Type, and select either  Outgoing Faxes or Send and Outgoing Faxes. 
3. From the list of jobs, select the job, and then touch Cancel Job.
Cancel an incoming fax1.From the Home screen, touch Job Status. 
2. On the Active tab, open the drop-down list named Select Job Type, and select Copy, Print, Incoming Fax Jobs . 
3. From the list of jobs, select the job, and then touch Cancel Job.
Use Windows PC fax send
If the system administrator has installed it, you can use the Windows PC fax send software to send faxes 
from a computer.
Send a fax to a  single recipient
1.Open the document that you want to fax in the software program in which it was created. 
2. Click File and then click Print. 
3. From the list of printers, select the Send Fax driver. 
4. Click OK or Print.
NOTE:Click the button that sends a document to the device. This might not be labeled the same 
in all software programs.
5. Under Fax To in the Send Fax dialog box, type the recipient name, fax number, and company 
name. The fax number is the  only required information.
NOTE:See Insert special characters in the fax number on page 38 for a list of special characters 
that you can use in the  Fax Number text field.
6.Click Add to Phone Book to add the recipient information to the Send Fax phone book. This step 
is optional.
NOTE: Click Clear Fields to remove all of the values in the recipient Name, Fax Number, and 
Company Name text boxes.
7. The default cover page information appears under Include With Fax in the Send Fax dialog box. 
You can change the cover page information for any individual fax job. 
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							8.If the billing code feature is enabled, and the system administrator has made it editable, type the 
billing code under  Billing Information in the Send Fax dialog box. You can change the billing code 
for any individual fax job. 
9. To send the fax with the default settings, click Send.
NOTE:Click the Setup tab in the Send Fax dialog box to view the sender, fax quality, notification 
information, and preview settings. You can change th is information for any individual fax job. Click 
Send  to send the fax.
10.If you selected Show Preview Before Sending Fax on the Setup tab, a preview of the fax job 
appears. Review the fax for  accuracy, and then click Preview and Send to send the fax.
NOTE:The preview function is not available when you use Point and Print. 
Point and Print is a Windows feature that you can us e to connect, print, or fax to a remote printer 
without using installation disks. Files and configuration information are automatically downloaded
from the print server to the client.
11. Click View or use the zoom drop-down menu to change the size of the document preview. 
12. Click the arrow buttons to navigate through the document. 
13. Click Send Fax to send the fax or Cancel Fax to edit the fax settings.
Send a fax to multiple recipients
1.Open the document that you want to fax in the software program in which it was created. 
2. Click File and then click Print. 
3. From the list of printers, select the Send Fax driver. 
4. Click OK or Print.
NOTE:Click the button that sends a document to the device. This might not be labeled the same 
in all software programs.
5. Under Fax To in the Send Fax dialog box, type the recipient name, fax number, and company 
name. The fax number is the only required information.
NOTE: See Insert special characters in the fax number on page 38 for a list of special characters 
that you can use in the  Fax Number text field.
6.Click Add to Phone Book to add the recipient information to the Send Fax phone book. This step 
is optional.
NOTE: Click Clear Fields to remove all of the values in the recipient Name, Fax Number, and 
Company Name text boxes.
7. Click To to add the recipient to the Fax Recipients field. 
8. Repeat this procedure for each fax recipient. The fax is sent to all of the names that appear in the 
Fax Recipients  field. 
9. If the billing code feature is enabled, and the system administrator has made it editable, type the 
billing code under  Billing Information in the Send Fax dialog box. You can change the billing code 
for any individual fax job. 
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							10.To send the fax with the default settings, click Send.
NOTE:Click the Setup tab in the Send Fax dialog box to view the sender, fax quality, notification 
information, and preview settings. You can change this information for any individual fax job. Click
Send  to send the fax.
11.If you selected Show Preview Before Sending Fax on the Setup tab, a preview of the fax job 
appears. Review the fax for accuracy, and then click  Preview and Send to send the fax.
NOTE:The preview function is not available when you use Point and Print. 
Point and Print is a Windows featur e that you can use to connect, print, or fax to a remote printer 
without using installation disks. Files and config uration information are automatically downloaded 
from the print serv er to the client.
12.Click View or use the zoom drop-down menu to change the size of the document preview. 
13. Click the arrow buttons to navigate through the document. 
14. Click Send Fax to send the fax, or click Cancel Fax to edit the fax settings.
Insert special characters in the fax number
The Fax Number field accepts special characters in addition to the numbers 0 through 9.
Table 2-3  Special characters for fax numbers
Special characterFunction
-Use a hyphen in the fax number to make the number easier to read.
( and )Use parentheses in the fax number to make the number easier to read.
[ and ]Use an opening and closing bracket to hide a portion of the fax number so that it does not print on the fax 
cover sheet, call reports, or e-mail communications.  For example, a fax number might include a calling- card access code. Type brackets around the calling-card access code portion of the fax number to prevent 
showing this information.
*The asterisk is transmitted as a touch-tone.
#The number sign is transmitted as a touch-tone.
, A comma represents a 2-second pause when the fax  number is dialed. Use multiple commas for a longer 
pause during dialing.
Send a fax by us ing the phone book
1.Open the document that you want to fax in the software program in which it was created. 
2. Click File and then click Print. 
3. From the list of printers, select the Send Fax driver. 
4. Click OK or Print.
NOTE:Click the button that sends a document to the device. This might not be labeled the same 
in all software programs.
5. Under Fax To in the Send Fax dialog box, click the book icon. 
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							6.In the Phone Book dialog box, select the name for each fax recipient and click To to add the 
recipient to the  Fax Recipients field. 
7. After you have added all of the fax recipients to the Fax Recipients field, click OK. 
8. Under Include With Fax in the Send Fax dialog box, clear Cover Page (Single recipient only) 
if it is selected. 
9. If the billing code feature is enabled, type the billing code under Billing Information in the Send 
Fax  dialog box. You can change the billing code for any individual fax job. 
10. To send the fax to all recipients with the default settings, click Send.
NOTE:Click the Setup tab in the Send Fax dialog box to view the sender, fax quality, notification 
information, and preview settings. This information  can be changed for any individual fax job. Click 
Send  to send the fax.
11.If you selected Show Preview Before Sending Fax on the Setup tab, a preview of the fax job 
appears. Review the fax for accuracy.
NOTE: The preview function is not available when you use Point and Print. 
Point and Print is a Windows feature that you can us e to connect, print, or fax to a remote printer 
without using installation disks. Files and configuration information are automatically downloaded
from the print server to the client.
12. Click View or use the zoom drop-down menu to change the size of the document preview. 
13. Click the arrow buttons to navigate through the document. 
14. Click Send Fax to send the fax or Cancel Fax to edit the fax settings.
Edit the phone book
Use the phone book to store contact information that appears under Fax To in the Send Fax dialog box. 
You can add or remove names. 
The Send Fax phone book is saved as an XML file in the My Documents folder. HP does not recommend 
editing or copying this file. 
Add names to the phone book 
To add names to the phone book, do the following: 
1. Under Fax To in the Send Fax dialog box, click the book icon. 
2. In the Phone Book dialog box, click Add. 
3. In the Add to Phone Book dialog box, type the recipient name, fax number, and company name 
in the text boxes. 
4. Click OK. 
5. In the Phone Book dialog box, click Add to add names. 
6. Click OK when you are finished adding names to the phone book. 
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							Remove names from the phone book 
To remove names from the phone book, do the following: 
1. Under Fax To in the Send Fax dialog box, click the book icon. 
2. In the Phone Book dialog box, select the name that you want to delete and then click Delete. 
3. Click OK when you are finished removing names from the phone book. 
Edit names in the phone book 
To edit names in the phone book, do the following: 
1. Under Fax To in the Send Fax dialog box, click the book icon. 
2. In the Phone Book dialog box, select the name that you want to edit and then click Edit. 
3. In the Edit Phone Book Entry dialog box, edit the recipient name, fax number, and company name 
in the text boxes. 
4. Click OK when you are finished editing. 
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							Send to e-mail
If the device is connected to a network server that has a valid simple mail transfer protocol (SMTP) 
address and has Internet access, you can use the dev ice to scan a document and send it as an e-mail 
attachment.
Send a scanned file as  an e-mail attachment
1.Place the original document face-down on the glass or face-up in the document feeder. 
2. From the Home screen, touch E-mail to open the e-mail feature. 
3. For each field, touch the text box to open the virtual keyboard and then type the information. Use 
the scroll buttons on the right side of the screen to  see all the fields. To use an address from the 
e-mail address book, touch the address book button (), if it is available, and select a name. For 
more information, see Use the e-mail address book on page 42 .
NOTE:If the system administrator has configured the device so that you can send e-mail only to 
yourself, the address book button does not appear.
From:Type the e-mail address for the person who is sending the e-mail. If the system administrator has 
set up a default  From: address, this field is already complete, and you might not be able to change 
it. If you are signed in to the device, your e-mail address is filled in.
To:Type the recipients names. To separate  the names, type a semi-colon or touch Enter. If the system 
administrator has configured this feature so that y ou can send e-mail only to yourself, this field is already filled in with your e-mail  address, and you cannot change it.
CC:Type the recipients names. To separate the names, type a semi-colon or touch Enter. If the system 
administrator has configured this feature so that y ou can send e-mail only to yourself, this field is 
empty and you cannot change it.
BCC:Type the recipients names. The other recipients c annot see names in this field. To separate the names, type a semi-colon or touch  Enter. If the system administrator has configured this feature so 
that you can send e-mail only to yourself, th is field is empty and you cannot change it.
Subject:Type the subject of the e-mail.
File Name:Type the file name to use for the e-mail attachment.
Message:Type a message to deliver with the e-mail. The system administrator might have locked this field.
4.Touch More Options to see other e-mail options. For more information about using customized 
settings, see Configure the e-mail options for each job on page 43 . 
5. After all the options are set, touch  Send E-mail () to scan the document and send the e-mail. 
6. To verify that the e-mail was sent successfully, open the Home screen and touch Job Status. Touch 
the  Job Log tab, and look for the e-mail in the list of completed jobs. 
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							Use the e-mail address book
Use the e-mail address book to store information for e-mail recipients. To open the address book, touch 
the address book button () on the main e-mail screen. The button is available for the  From:, To:, 
CC: , and BCC: fields. 
To get more information about any address, select the address in the list on the left side of the screen 
and touch  Details. 
You can add entries to the address book that is stored  on the device. You can also edit or delete certain 
entries. If you are signed in to the device, addr esses that you add are not available to other users.
NOTE:You cannot edit or delete network address entries, and you cannot edit or delete some entries 
that have been imported from other address books.  For those entries, the buttons for adding, editing, 
and deleting are inactive.
Use an address1. Touch one or more name in the list on the left side of the screen to select them. 
2. Touch the right arrow button () to move the names to the list on the right side 
of the screen. 
3. If you need to remove a name from the list on the right side of the screen, select 
the name and then touch the trash button that is below the list. 
4. Touch OK to return to main E-mail screen. The name or names should appear 
in the correct field.
Add an address1. Touch the plus button (), which is in the lower left corner of the screen. The 
virtual keyboard opens. 
2. Select each field and type the correct information in the box. The required fields 
are marked with an asterisk (*). 
3. When you have completed all the information, touch OK to add the name to the list of contacts and return to the  Address Book screen. 
If you are signed in to the device, the address is stored in your list of personal 
contacts. If you are not signed in to the  device, the address is stored in the list 
of shared contacts.
Edit an address1. Touch a name in the list on the left side of the screen to select it. 
2. Touch Edit to open the virtual keyboard. 
3. To change the information in any field, select the field and then type the correct 
information. 
4. After you have made all the changes, touch OK to return to the Address 
Book  screen.
Delete an address1.Touch a name in the list on the left side of the screen to select it. You can select 
multiple names. 
2. Touch the trash button. 
3. The device prompts you to confirm that you want to delete the addresses. Touch  Yes to delete the addresses and return to the address book screen.
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