HP Color LaserJet 2840 User Manual

							To change the device control panel key-press volume
The key-press volume controls the sound that is made when a device control-panel button is
pressed.
1. Press M
ENU.
2. Use the < or the > button to select System setup, and then press E
NTER.
3. Use the < or the > button to select Volume settings, and then press E
NTER.
4. Use the < or the > button to select Key Press volume, and then press E
NTER.
5. Use the < or the > button to select Off, Soft, Medium, or Loud.
6. Press E
NTER to save your selection.
Note
The factory-set default for the device control panel key-press volume is Soft.
ENWW Using the device control panel35
 
						

							36Chapter 4 Using the device ENWW
 
						

							5
Printing
This section provides information about common printing tasks.
●
Printing from Windows
●
Printing from the Macintosh OS
●
Printer drivers
●
Maximizing print speed for letter-size paper
●
Selecting an output location
●
Setting a custom paper size
●
Printing on special media
●
Printing on different paper for the first page
●
Printing on both sides (duplexing manually)
●
Printing booklets
●
Canceling a print job
For information about managing the printer and its settings by using the HP Toolbox, see
Managing supplies.
Note
Many of the functions that are described in this chapter also can be performed by using the
HP Toolbox. For instructions about using the HP Toolbox, see the HP Toolbox online Help.
ENWW37
 
						

							Printing from Windows
To print from Windows
1. Make sure that print media is loaded in the printer.
2. At your computer, open a document.
3. On the File menu, click Page Setup or a similar command. Make sure that the settings
are correct for this document.
4. From the File menu, click Print, Print Setup, or a similar command. The Print dialog
box opens.
5. Select this printer and change settings as necessary. Do not change any settings, such
as page size or orientation, that you set in the Page Setup dialog box.
6. If this print job is for a standard size and weight of paper, you probably do not need to
change the Source is (tray), Type is, or Size is settings, and you can go to step 8.
Otherwise, go to step 7.
7. If this print job is to be printed on a non-standard size or weight of paper, select how the
printer pulls paper.
●To print by source (tray), select the tray in the Print dialog box, if possible.
●To print by source (tray) when this setting is not available in the Print dialog box,
click Properties, and on the Paper tab, select the tray in the Source is field.
●To print by type or size, click Properties and, on the Paper tab, select the type or
size in the Type is or Size is field. (For some paper, such as letterhead, labels,
glossy paper, or photo paper, you will set both the type and size.)
Note
Always print by type for special print media such as labels or transparencies. Use only
transparencies that are designed for use with HP color LaserJet printers. Inkjet and
monochrome transparencies are not supported for this device.
8. If you have not yet done so, click Properties. The printer driver opens.
9. On the various tabs, set any settings that you want that did not appear in the Page
Setup or Print dialog box. For more information about printer-driver settings, see the
printer driver online Help.
10. By default, the printer prints to the top output bin, which is the best location for most print
jobs, including transparencies. For labels, heavy paper, or other special print media,
lower the rear output door on the printer.
11. Select the Print command to print the job.
38Chapter 5 PrintingENWW
 
						

							Printing from the Macintosh OS
To print from the Macintosh OS
1. Make sure that paper is loaded in the printer.
2. On the File menu, click Page Setup.
3. Make sure that this printer is selected on the Format for pop-up menu.
4. Select the size of paper onto which you are printing.
5. Select the Orientation and Scale, if necessary, and click OK.
6. On the File menu, click Print.
7. Use one of the following methods to select the source (tray) from which you want to print
or select the type of media onto which you want to print. Always print by type for
special print media such as labels or transparencies.
●Mac OS 9.2.2: On the General pop-up menu, select the tray or type of media from
the Paper Source pop-up menu.
●Mac OS 10.2 or 10.3: On the Paper Feed pop-up menu, select the tray or type of
media.
8. Set any other settings that you want, such as watermarks.
9. By default, the printer prints to the top output bin, which is the best location for most print
jobs, including transparencies. For labels, heavy paper, or other jobs that require a
straight-through path, lower the rear output door on the printer.
10. Select the Print command to print the job.
ENWW Printing from the Macintosh OS39
 
						

							Printer drivers
Using the PCL printer-driver Help (Windows only)
When you are in the printer driver, you can use its Help, which is separate from the Help in a
program. You can activate Help for the printer driver in two ways.
●Click the Help button anywhere it appears in the printer driver. The Help windows give
detailed information about the specific printer driver in use.
●
When you see a 
 (bubble icon), click it to view information about the field, option, or
button that the bubble adjoins.
Selecting a source
You can print by source (tray) or by type or size. To print by source, follow these steps. For
Macintosh operating systems, types and sizes are grouped together under the Paper
Source pop-up menu.
●Windows: In the Print dialog box in your software program, select the Source (tray), if
possible. Otherwise, select a tray from the Source is field from the Paper tab in your
printer driver.
●Mac OS 9.2.2: In the Print dialog box, select a tray on the Paper Source pop-up menu
on the General pop-up menu.
●Mac OS 10.2 or 10.3: From the Print dialog box, select the tray or type of media on the
Paper Feed pop-up menu.
Selecting a type or size
You can print by source (tray) or by type or size. If you are printing on special print media,
such as heavy paper, it is important to print by type to achieve good results. To print by type
or size, follow these steps. For Macintosh operating systems, types and sizes are all
grouped together under the Paper Source pop-up menu.
●Windows: In the printer driver, select a type in the Type is field of the Paper tab. Or,
select a size from the Size is field. For some paper, such as letterhead, you select both
a type and size.
●Mac OS 9.2.2: In the Print dialog box, select a type on the Paper Source pop-up menu
on the General pull-up menu.
●Mac OS 10.2 or 10.3: In the Print dialog box, select the tray or type of media on the
Paper Feed pull-up menu.
40Chapter 5 PrintingENWW
 
						

							Printing in grayscale
If you have a document that you created in color, it will automatically print in color. Or, you
can set the printer to print a color document in grayscale (black and white) only.
●Windows: Select the Print In Grayscale option on the Color tab of the printer driver.
●Mac OS: In the Print dialog box, select the Color Options tab, and then select the Print
Color as Gray checkbox.
Creating and using watermarks
Use the watermark options to specify that text be placed underneath (in the background of)
an existing document. For example, you might want to have large gray letters reading draft
or confidential placed diagonally across the first page or all pages of a document. You can
change color, position, and wording of the watermark.
Note
If you are using Windows 2000 or XP, you must have Administrator privileges to create
watermarks. You do not need Administrator privileges to add existing watermarks to
documents.
●Windows: Gain access to the Watermarks options on the Effects tab in your printer
driver.
●Mac OS: Gain access to the Watermark options on the watermark/overlay pull-down
menu in the Print dialog box. (Note that OS X might not support watermarks.)
Printing multiple pages on one sheet of paper (N-up printing)
N-up printing is the ability to print multiple pages on one sheet of paper. The pages will
appear decreased in size. You can specify up to nine pages per sheet, and they will be
arranged on the sheet as shown in the following figures if you use the default arrangement.
You can also choose whether a border appears around each page or not.
●Windows: Gain access to Pages per Sheet on the Finishing tab in the printer driver.
●Mac OS: Gain access to Pages per sheet by selecting the Layout pop-up menu in the
Print dialog box.
Creating and using Quick Sets
Use Quick Sets to save the current print-driver settings such as the page orientation, N-up
printing, or the paper source for later use. You can save up to a total of 30 Quick Sets. For
convenience, Quick Sets can be selected and saved from most printer-driver tabs.
ENWWPrinter drivers41
 
						

							NoteIf you are using Windows 2000, you must have Administrator privileges to save Quick Sets.
●Windows: Create Quick Sets from most printer-driver tabs. Later, you can gain access to
Quick Sets on the Finishing tab in the printer driver.
●Mac OS: This feature is not supported.
Reducing or enlarging (Fit to Page)
Use the Fit to Page option to scale your document to a percentage of its normal size. You
can also choose to scale your document to fit on any size of paper that the printer supports.
●Windows: Gain access to Fit to Page settings on the Effects tab in the printer driver.
●Mac OS: Gain access to Reduce and Enlarge (Scale) settings in the Page Setup dialog
box.
42Chapter 5 PrintingENWW
 
						

							Maximizing print speed for letter-size paper
The printer can print at 20 ppm in black on letter-size paper. When printing letter-size pages
from tray 2, this happens automatically.
For tray 1, the printer is set at the factory to print 19 ppm in black on letter-size paper. To
achieve a print speed of 20 ppm from tray 1, set the tray 1 size to letter. To set the tray 1
size, open the HP Toolbox, click the Settings tab, click Configure Device, and click Paper
Handling. Set the tray 1 size to letter.
When tray 1 is configured for letter, and a print job specifies another media size such as
envelopes, the Error light blinks until you load the correct print media into tray 1 and press
E
NTER.
Also, to achieve a print speed of 20 ppm (19 ppm for A4), you must set the device to print in
grayscale. For more information, see 
Printing in grayscale.
ENWW Maximizing print speed for letter-size paper43
 
						

							Selecting an output location
The printer comes with the top output bin and a rear output door for printing to a straight-
through paper path. Print jobs emerge from the top output bin when the rear output door is
closed. Print jobs emerge from the back of the printer when the rear output door is open.
●Use the top output bin when printing most jobs, including jobs on average-weight paper,
letterhead, and transparencies. The top output bin can hold up to 125 sheets. Prevent
more than 125 sheets from accumulating in the top output bin, or jams can occur.
●Use the rear output door (straight-through paper path) if problems occur when printing to
the top output bin, or when printing on such media as cardstock, envelopes, labels, or
photo paper. Remove each sheet as it exits the printer.
1 top output bin
2 rear output door
44Chapter 5 PrintingENWW