HP Color LaserJet 4700dn User Manual

							
Setting up a Windows computer to use the network printer with Windows-
sharing
If the computer will print directly to the printer, you can share the printer on the network so that other
network users can print to it.
See your Windows documentation to enable Windows-sharing. After the printer is shared, install the
printer software on all computers that share the printer.
Installing the software after the parallel or USB cable has been connected
If you have already connected a parallel or USB cable to a Windows computer, the New Hardware
Found  dialog box appears when you turn on the computer.
Installing the software for Windows 98 or Windows Me
1. In the  New Hardware Found  dialog box, click Search CD-ROM drive .
2. Click  Next.
3. Follow the instructions on the computer screen.
4. Print a Test Page or a page from any software program to make sure that the software is correctly
installed.
If installation fails, reinstall the software. If this fails, check the installation notes and readme files
on the printer CD-ROM or the flyer that came in the printer box, or go to 
http://www.hp.com/support/
clj4700  for help or more information.
Installing the software for Windows 2000 or Windows XP
1. In the  New Hardware Found  dialog box, click Search.
2. On the  Locate Driver Files  screen, select the Specify a Location  check box, clear all other check
boxes, and then click  Next.
3. Type the letter for the root directory. For example, X: (where X:\ is the letter of the root directory
on the CD-ROM drive).
4. Click  Next.
5. Follow the instructions on the computer screen.
6. Click  Finish  when installation has completed.
7. Select a language and follow the instructions on the computer screen.
8. Print a Test Page or a page from any software program to make sure that the software is correctly
installed.
If installation fails, reinstall the software. If this fails, check the installation notes and readme files
on the printer CD-ROM or the flyer that came in the printer box, or go to 
http://www.hp.com/support/
clj4700  for help or more information.
Uninstalling the software
This section explains how to uninstall the printing system software.
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Removing software from Windows operating systems
Use the Uninstaller in the HP Color LaserJet 4700/Tools program group to select and remove any or all
of the Windows HP printing system components.
1.Click  Start and then click  Programs.
2. Point to  HP Color LaserJet 4700  and then click Tools.
3. Click  Uninstaller .
4. Click  Next.
5. Select the HP printing system components you want to uninstall.
6. Click  OK.
7. Follow the instructions on the computer screen to complete the uninstallation.
Software for networks
For a summary of available HP network installation and configuration software solutions, see the
HP Jetdirect Print Server Administrator’s Guide. You can find this guide on the CD-ROM included with
the printer.
HP Web Jetadmin
HP Web Jetadmin allows you to manage HP Jetdirect-connected printers within your intranet using a
Web browser. HP Web Jetadmin is a browser-based management tool, and should be installed only on
a single network administration server. It can be installed and run on these systems:
●Fedora Core and SuSe Linux
● Windows 2000 Professional, Server, and Advanced Server
● Windows XP Professional Service Pack 1
● Windows Server 2003
When installed on a host server, HP Web Jetadmin can be accessed by any client through a supported
web browser, such as Microsoft Internet Explorer 5.5 and 6.0 or Netscape Navigator 7.0.
HP Web Jetadmin has the following features:
● Task-oriented user interface provides configurable views, saving network managers significant
time.
● Customizable user profiles let network administrators include only the function viewed or used.
● Instant e-mail notification of hardware failure, low supplies, and other printer problems now route
to different people.
● Remote installation and management from anywhere using only a standard Web browser.
● Advanced autodiscovery locates peripherals on the network, without manually entering each printer
into a database.
● Simple integration into enterprise management packages.
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●Ability to quickly find peripherals based on parameters such as IP address, color capability, and
model name.
● Ability to easily organize peripherals into logical groups, with virtual office maps for easy navigation.
● Ability to manage and configure multiple printers at once.
To download a current version of HP Web Jetadmin and to see the latest list of supported host systems,
visit HP Customer Care Online at 
http://www.hp.com/go/webjetadmin .
UNIX
The HP Jetdirect Printer Installer for UNIX is a simple printer installation utility for HP-UX and Solaris
networks. It is available for download from HP Customer Care Online at 
http://www.hp.com/go/
jetdirectunix_software .
Utilities
The HP Color LaserJet 4700 series printer is equipped with several utilities, which make it easy to
monitor and manage the printer on a network.
HP Easy Printer Care Software
The HP Easy Printer Care Software is a software program that you can use for the following tasks:
●Viewing color usage information
● Checking the printer status
● Checking the supplies status
● Setting up alerts
● Viewing printer documentation
● Gaining access to troubleshooting and maintenance tools
You can view the HP Easy Printer Care Software when the printer is directly connected to your computer
or when it is connected to a network. Perform a complete software installation in order to use the
HP Easy Printer Care Software. For more information, see 
http://www.hp.com/go/easyprintercare .
Embedded Web server
This printer is equipped with an embedded Web server, which allows access to information about printer
and network activities. A Web server provides an environment in which web programs may run, much
in the same way that an operating system, such as Windows, provides an environment for programs to
run on your computer. The output from these programs can then be displayed by a Web browser, such
as Microsoft Internet Explorer or Netscape Navigator.
When a Web server is embedded, that means it resides on a hardware device (such as a printer) or
in firmware, rather than as software that is loaded on a network server.
The advantage of an embedded Web server is that it provides an interface to the printer that anyone
can access with a network-connected computer or a standard Web browser. There is no special software
to install or configure. For more information about the HP embedded Web server, see the  Embedded
Web Server User Guide . You can find this guide on the CD-ROM included with the printer.
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Features
The HP embedded Web server allows you to view printer and network card status and manage printing
functions from your computer. With the HP embedded Web server, you can do the following:
●View printer status information.
● Determine the remaining life on all supplies and order new ones.
● View and change tray configurations.
● View and change the printer control panel menu configuration.
● View and print internal pages.
● Receive notification of printer and supplies events.
● Add or customize links to other Web sites.
● Select the language in which to display the embedded Web server pages.
● View and change network configuration.
For a complete explanation of the features and functionality of the embedded Web server, see 
Using
the embedded Web server .
Other components and utilities
Several software applications are available for Windows and Mac OS users, as well as for network
administrators.
WindowsMac OSNetwork administrator
●Software installer — automates the
printing system installation
● Online Web registration ●
PostScript Printer Description files
(PPDs) — for use with the Apple
PostScript drivers that comes with
the Mac OS
● HP LaserJet Utility (available from
the Internet) — a printer
management utility for Mac OS
users●
HP Web Jetadmin — a browser-
based system management tool.
See 
http://www.hp.com/go/webjetadmin
 for the latest HP Web
Jetadmin software
● HP Jetdirect Printer Installer for
UNIX — available for download
from 
http://www.hp.com/support/
net_printing
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Printer drivers
The product comes with software that allows the computer to communicate with the product (by using
a printer language). This software is called a printer driver. Printer drivers provide access to product
features, such as printing on custom-sized paper, resizing documents, and inserting watermarks.
Supported printer drivers
The following printer drivers are provided for the product. If the printer driver that you want is not on the
product CD-ROM or is not available on 
www.hp.com, contact the manufacturer or distributor of the
program that you are using, and request a driver for the product.
NOTE The most recent drivers are available at www.hp.com . Depending on the configuration
of Windows-based computers, the installation program for the product software automatically
checks the computer for Internet access  in order to obtain the latest drivers.
NOTEFor Windows 2000, Windows XP, and Windows Server 2003, the HP Color LaserJet
4700 Series printers include a monochrome PCL 6 driver that can be installed for users who will
be printing only black-and-white print jobs.
Operating system1PCL 6 printer
driver2PCL 5 printer
driverPS printer driverPPD3 printer
driver
Microsoft Windows 98
Windows Millennium (Me)X
XX
XX
X
Windows 2000
Windows XP
Windows Server 2003X
X
XX
X
XX
X
X
Mac OS 9.1 and 9.2
Mac OS X v10.2.8 and v10.3X
XX
X
1Not all product features are available from  all drivers or operating systems. See the context-sensitive help in the printer dri ver
for available features.
2For Windows 2000, Windows XP, and Windows Server 2003, the HP Color LaserJet 4700 Series printers include a
monochrome PCL 6 driver that can be installed for users who will be printing only black-and-white print jobs.
3PostScript (PS) Printer Description files (PPDs)
Additional drivers
The following drivers are not included on the CD-ROM, but are available from the Internet.
● OS/2 PCL printer driver
● OS/2 PS printer driver.
● UNIX model scripts.
● Linux drivers.
● HP OpenVMS drivers.
NOTE
The OS/2 drivers are available from IBM.
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You can obtain Model Scripts for UNIX® and Linux by downloading them from the Internet or by
requesting them from an HP-authorized service or support provider. For Linux support see 
www.hp.com/
go/linux . For UNIX support see www.hp.com/go/jetdirectunix_software .
Select the correct printer driver
Select a printer driver based on the operating system that you are using and the way that you use the
product. See the printer-driver Help for the features that are available. For information about gaining
access to the printer-driver Help, see Printer-driver Help.
●The PCL 6 printer driver can provide the best overall performance and access to your printer
features.
● The PCL 5 printer driver is recommended for general office monochrome and color printing.
● Use the PostScript (PS) driver if you are printing primarily from PostScript-based programs such
as Adobe PhotoShop
® and CorelDRAW®, for compatibility with PostScript Level 3 needs, or for PS
flash font support.
NOTE The product automatically switches between PS and PCL printer languages.
Printer-driver Help (Windows)
Printer-driver Help is separate from program Help. The printer-driver help provides explanations for the
buttons, checkboxes, and drop-down lists that are in the printer driver. It also includes instructions for
performing common printing tasks, such as printing on both sides, printing multiple pages on one sheet,
and printing the first page or covers on different paper.
Activate the printer-driver Help screens in one of the following ways:
●Click the 
Help button.
● Press the 
F1 key on the computer keyboard.
● Click the question-mark symbol in the upper-right corner of the printer driver.
● Right-click on any item in the driver, and then click 
Whats This?.
Gaining access to the printer drivers
Use one of the following methods to open the printer drivers from your computer:
Operating SystemTo change the settings for all
print jobs until the software
program is closedTo change the print job default
settings (for example, turn on
Print on Both Sides by default)To change the configuration
settings (for example, add a
tray or enable/disable Manual
Duplexing)
Windows 98 and
Windows Milennium
(Me)1.On the  File menu in the
software program, click
Print .
2. Select the HP Color
LaserJet 4700, and then
click Properties .
The steps can vary; this
procedure is most common.1. Click  Start, click  Settings ,
and then click  Printers.
2. Right-click the HP Color
LaserJet 4700 icon, and
then select  Properties
(Windows 98 and Me) or
Document Defaults
(Windows NT 4.0).1. Click  Start, click  Settings ,
and then click  Printers.
2. Right-click the HP Color
LaserJet 4700 icon, and
then select  Properties.
3. Click the  Configure  tab.
20 Chapter 1   Printer basics ENWW
 
						

							
Operating SystemTo change the settings for all
print jobs until the software
program is closedTo change the print job default
settings (for example, turn on
Print on Both Sides by default)To change the configuration
settings (for example, add a
tray or enable/disable Manual
Duplexing)
Windows 2000, XP,
and Server 20031.On the  File menu in the
software program, click
Print .
2. Select the HP Color
LaserJet 4700, and then
click Properties  or
Preferences .
The steps can vary; this
procedure is most common.1. Click  Start, click  Settings ,
and then click  Printers or
Printers and Faxes .
2. Right-click the HP Color
LaserJet 4700 icon, and
then select  Printing
Preferences .1.Click  Start, click  Settings ,
and then click  Printers or
Printers and Faxes .
2. Right-click the HP Color
LaserJet 4700 icon, and
then select  Properties.
3. Click the  Device Settings
tab.
Mac OS 9.1 and 9.21. On the  File menu, click
Print .
2. Change the settings that
you want on the various
pop-up menus.1.On the  File menu, click
Print .
2. As you change settings on
the pop-up menu, click
Save Settings .1.Click the desktop printer
icon.
2. From the  Printing menu,
click  Change Setup .
Mac OS X v10.2.81.On the  File menu, click
Print .
2. Change the settings that
you want on the various
pop-up menus.1.On the  File menu, click
Print .
2. Change the settings that
you want on the various
pop-up menus.
3. On the  Presets  pop-up
menu, click  Save as and
type a name for the preset.
These settings are saved in the
Presets  menu. To use the new
settings, you must select the
saved preset option every time
you open a program and print.1. In the Finder, on the  Go
menu, click  Applications .
2. Open  Utilities , and then
open  Print Center .
3. Click on the print queue.
4. On the  Printers  menu, click
Show Info .
5. Click the  Installable
Options  menu.
NOTEConfiguration
settings might not be
available in Classic
mode.
Mac OS X v10.3 1.On the  File menu, click
Print .
2. Change the settings that
you want on the various
pop-up menus. 1.
On the  File menu, click
Print .
2. Change the settings that
you want on the various
pop-up menus.
3. On the  Presets  pop-up
menu, click  Save as and
type a name for the preset.
These settings are saved in the
Presets  menu. To use the new
settings, you must select the
saved preset option every time
you open a program and print. 1.
Open  Printer Setup Utility
by selecting the hard drive,
clicking  Applications ,
clicking  Utilities , then
double-clicking  Printer
Setup Utility .
2. Click on the print queue.
3. On the  Printers  menu, click
Show Info .
4. Click the  Installable
Options  menu.
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Printer drivers for Macintosh computers
The printer comes with printer-driver software that uses a printer language to communicate with the
printer. Printer drivers provide access to printer features, such as printing on custom-sized paper,
resizing documents, and inserting watermarks.
Supported printer drivers
A Macintosh printer driver and the necessary PPD files are included with the printer. If the printer driver
that you want is not on the printer CD, check the installation notes and the late-breaking readme files
to see if the printer driver is supported. If it is not supported, contact the manufacturer or distributor of
the software program that you are using, and request a driver for the printer.
NOTE The most recent drivers are available at www.hp.com .
Gaining access to the printer drivers
Use one of the following methods to open the printer drivers from your computer.
Operating SystemTo change the settings for all
print jobs until the software
program is closedTo change the print job default
settings (for example, turn on
Print on Both Sides by default)To change the configuration
settings (for example, add a
physical option such as a tray,
or turn on or off a driver
feature such as Allow Manual
Duplexing)
Mac OS 9.1 and 9.21.On the  File menu, click
Print .
2. Change any settings that
you want to on the various
pop-up menus.1.On the  File menu, click
Print .
2. As you change settings on
the pop-up menu, click
Save Settings .1.Click the desktop printer
icon.
2. From the  Printing menu,
click  Change Setup .
22 Chapter 1   Printer basics ENWW
 
						

							
Operating SystemTo change the settings for all
print jobs until the software
program is closedTo change the print job default
settings (for example, turn on
Print on Both Sides by default)To change the configuration
settings (for example, add a
physical option such as a tray,
or turn on or off a driver
feature such as Allow Manual
Duplexing)
Mac OS X v10.2.81.On the  File menu, click
Print .
2. Change any settings that
you want to on the various
pop-up menus.1.On the  File menu, click
Print .
2. Change the settings that
you want on the various
pop-up menus, and then,
on the Presets  pop-up
menu, click  Save as and
type a name for the preset.
These settings are saved in the
Presets  menu. To use the new
settings, you must select the
saved preset option every time
you open a program and print.1. In the Finder, on the  Go
menu, click  Applications .
2. Open  Utilities , and then
open  Print Center .
3. Click on the print queue.
4. On the  Printers  menu, click
Show Info .
5. Click the  Installable
Options  menu.
NOTEConfiguration
settings might not be
available in Classic
mode.
Mac OS X  v10.3 1.On the  File menu, click
Print .
2. Change any settings that
you want to on the various
pop-up menus. 1.
On the  File menu, click
Print .
2. Change the settings that
you want on the various
pop-up menus, and then,
on the Presets  pop-up
menu, click  Save as and
type a name for the preset.
These settings are saved in the
Presets  menu. To use the new
settings, you must select the
saved preset option every time
you open a program and print. 1.
Open  Printer Setup Utility
by selecting the hard drive,
clicking  Applications ,
clicking  Utilities , and then
double-clicking  Printer
Setup Utility .
2. Click on the print queue.
3. On the  Printers  menu, click
Show Info .
4. Click the  Installable
Options  menu.
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Software for Macintosh computers
The HP installer provides PostScript® Printer Description (PPD) files, Printer Dialog Extensions (PDEs),
and the HP Printer Utility for use with Macintosh computers.
If both the printer and the Macintosh computer are connected to a network, use the printer embedded
Web server (EWS) to configure the printer. For more information, see 
Using the embedded Web server.
Installing Macintosh printing system software for networks
This section describes how to install Macintosh printing system software. The printing system software
supports Mac OS 9.1 and 9.2, and Mac OS X  v10.2.8 and v10.3.
The printing system software includes the following components:
●PostScript Printer Description (PPD) files
The PPDs, in combination with the Apple PostScript printer drivers, provide access to printer
features. An installation program for the PPDs and other software is provided on the compact disc
(CD) that came with the printer. Use the Apple PostScript printer driver that comes with the
computer.
● HP Printer Utility
The HP Printer Utility provides access to features that are not available in the printer driver. Use
the illustrated screens to select printer features and complete the following tasks with the printer:
●Name the printer.
● Assign the printer to a zone on the network.
● Assign an internet protocol (IP) address to the printer.
● Download files and fonts.
● Configure and set the printer for IP or AppleTalk printing.
You can use the HP Printer Utility when your printer uses a universal serial bus (USB) or is
connected to a TCP/IP-based network.
NOTE The HP Printer Utility is supported for Mac OS X  v10.2.8 and v10.3.
For more information about using the HP Printer Utility, see Using the HP Printer Utility for Macintosh .
To install printer drivers for Mac OS 9.1 and 9.2
1. Connect the network cable between the HP Jetdirect print server and a network port.
2. Insert the CD into the CD-ROM drive. The CD menu runs automatically. If the CD menu does not
run automatically, double-click the CD icon on the desktop.
3. Double-click the   Installer icon in the HP LaserJet Installer folder.
4. Follow the instructions on the computer screen.
5. On the computer hard drive, open  Applications, open Utilities , and then open Desktop Printer
Utility .
24 Chapter 1   Printer basics ENWW